HomeMy WebLinkAbout09.a. Receive list of pending Board and Standing Committee future agenda items Page 1 of 5
Item 9.a.
,ek CENTRAL SAN
SANITARYCENTRAL CONTRA COSTA , .
January 16, 2020
TO: HONORABLE BOARD OF DIRECTORS
FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT
REVIEWED BY: ROGER S. BAILEY, GENERAL MANAGER
SUBJECT: RECEIVE INFORMATIONAL LIST OF PENDING BOARD AND STANDING
COMMITTEE FUTURE AGENDA ITEMS
Attached for information only is a listing of the Board and Standing Committee future agenda items
currently being tracked by staff.
ATTACHMENTS:
1. List of Board and Committee future agenda items
January 16, 2020 Regular Board Meeting Agenda Packet- Page 128 of 232
Page 2 of 5
ATTACHMENT 1
CENTRAL SAN
Board and Committee Future Agenda Items — January 16, 2020
The following list is a snapshot of Board and Committee future meeting agenda items as of the date this
agenda was published. The projected dates are subject to change. The items listed are for informational
purposes only; they are not agendized for discussion at this meeting.
Item Description Origin Date of Projected
Origin Date
1. FENS M - • • ' Al E 101 BOARD 2/3/20
Identified topics:
• Board Self-Evaluation Annual
• Parliamentary Procedures (Rosenburg's Rules of 4/16/19
Order)
• Board Member Compensation and Benefits 3/21/19
2. Administrative Overhead Percentage: Approve Annual 2/20/20
updated administrative overhead percentage for FY
2020-21
3. Blanket Contracts: Authorize execution of E&o 2/20/20
agreements with Consolidated CM, Inc. and HDR, Inc.
for construction inspection and specialty services for
capital improvement projects
4. DP 7364: Award of construction contract for TP 2/20/20
Safety Enhancements-Phase 5
5. NPDES: Receive the 2019 National Pollutant 2/20/20
Discharge Elimination System (NPDES) Annual
Report Jue Jan. 31 each year'
6. Energy Report: Summary of Central San's 2019 2/20/20
energy usage, including Marin Clean Energy contracts
7. SSO Annual Report: Receive the 2019 Collection 2/20/20
System Sanitary Sewer Overflow Annual Report
8. Safety Update: Receive summary of 2019 Safety 3/5/20
Program
9. Asset Management Update: Receive update on 3/5/20
Asset Management Program
10. Emergency Mgmt: Biennial presentation on 3/5/20
Emergency Management and Continuity of Operations
programs
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January 16, 2020 Regular Board Meeting Agenda Packet- Page 129 of 232
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Item Description Origin Date of Projected
Origin Date
11. • ' • ' 3/12/20
• SSC: Prior to imposing the approved Sewer Ordinance 4/18/19
Service Charge for FY 2020-21, Board shall No. 304
consider Central San's proposed budget, its
financial condition, projected capital and operations
and maintenance costs, as well as other factors
which bear on Central San's revenue requirements
to determine whether the increased amounts set
forth herein for each fiscal year are still necessary
• Pension Funding Level: Consider adopting a new Staff/BOARD 11/4/19
Board Policy on pension funding levels
• Business Case Evaluations: Receive information E&O Various
on Business Case Evaluations (BCE)for capital Committee
improvement projects
12. Board Compensation (Annual Review): Conduct Resolution No. 3/19/20
public hearing for annual review of Board 2012-018
compensation and benefits
13. Rates (SSC / REW): Conduct public hearing to Ordinance 4/18/19 4/16/20
consider FY 2020-21 SSC rates No. 304
14. As-Builts: Report/policy discussion on Central San's BOARD 11/21/19 TBD
as-built drawings (aka record drawings) program (Members
Williams, McGill
and Pilecki
15. • ' • ' re Concord Community Reuse: BOARD 5/16/19 TBD
Consider holding joint Workshop with City of Concord (Member Pilecki
and CCWD at REEP meeting)
16. • ' • ' re Refinery Recycled Water Exchange BOARD 5/2/19 TBD
Project: Consider holding Board Workshop (Members McGill
and Pilecki)
AD • COMMITTEE
17. BP 037-GM Authority: Discuss authority limits for ADMIN 12/17/19 Feb. 2020
contracts for goods and services under Board Policy Committee
No. BP 037 — Delegation of Authority to General
Manager
18. BP 031-Use of Temporary Employees: Overview of ADMIN 9/12/19 Feb. 2020
recruitment process and follow-up discussion to Committee
comments made on behalf of Local One at September
12, 2019 meeting
19. Safety Update: Receive summary of 2019 Safety Staff Annual Feb. 2020
Program
20. Prop 218: Update on Supreme Court decision on BOARD 1/31/19 Mar. 2020
Proposition 218 in relation to the wastewater industry (Member McGill)
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January 16, 2020 Regular Board Meeting Agenda Packet- Page 130 of 232
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Item Description Origin Date of Projected
Origin Date
21. Strategic Plan: Present draft Strategic Plan for FYs ADMIN 1/31/19 Mar. 2020
2020-22 for feedback Committee
Member McGill
22. AB 5/Gig Workers: Report on AB5 and its potential BOARD 9/19/19 Mar. 2020
impact on Central San job descriptions (Member Pilecki)
23. Contingency Policy: Consider adopting a policy or BOARD 6/6/19 TBD
SOP regarding use of capital project contingency (Member Causey)
funds
24. Buy American Policy: Consider developing a Buy ADMIN 12/11/18 TBD
American policy Committee
(Member McGill)
25. Board Room Improvements: Discuss potential ADMIN 2/19/19 TBD
options for improvements to Board Room, including Committee 6/4/19
upgrades of audio/visual systems, etc. 8/6/19
26. OPDs: Consider possible changes to the District ADMIN 8/20/19 TBD
Code regarding backflow devices in light of California Committee
Supreme Court ruling in City of Oroville v. Superior
Court
27. IRS Compliance (Constructive Receipt Doctrine): Staff TBD
Receive update on constructive receipt issue related
to District leave cash-out practices
28. Counsel Contracts: Discuss pros and cons of ADMIN 11/6/18 TBD
pursuing a Request for Proposal (RFP)for legal Committee
services
29. AVADs: Discuss potential policy issue related to ADMIN 3/6/18 TBD
extending sewers in the Alhambra Valley Committee
ENGINEERING & OPERATIONS COMMITTEE
30. DP 7348A: Report on completed Emergency Sludge E&O 6/4/19 TBD
Loadout Facility (ESLF) Upgrades Project, DP 7348A Committee
(Member Pilecki)
31. Staging Area Project Update: Update on contractor Staff 12/10/19 TBD
access and staging area project ahead of the Solids
Handling Facility Improvements Project
FINANCE COMMITTEE
32. Administrative O/H Percentage: Approve FINANCE 10/22/19 1/28/20
administrative overhead percentage for FY 2020-21, Committee
and include calculations incorporating the CalPERS
savings all in one year and with a multi-year
smoothing
33. BPO and Annual Contracts Review: Annual review Staff 1/28/20
contracts and blanket purchase orders (BPOs) older
than five years with an annual spend greater than
$25,000
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January 16, 2020 Regular Board Meeting Agenda Packet- Page 131 of 232
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Item Description Origin Date of Projected
Origin Date
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34. BACWA: Update on recent meeting of Bay Area Staff Monthly 2/10/20
Clean Water Association (BACWA)
35. Regulatory Compliance: Annual update on Staff Annual 2/10/20
Regulatory Compliance
36. Lagiss Property: Update on potential solar array on Staff 2/10/20
Lagiss buffer property
37. RV Dumping Station: Update on recreational vehicle Staff 2/10/20
(RV) dumping station proposal
38. Farm: Annual Report on CoCo San Sustainable Farm Annual April 2020
39. Private Sewer Laterals: Facilitate public policy BOARD 11/7/19 Before
discussion regarding private sewer laterals 6/30/20
40. SB 100: Update on how SB 100 regarding renewable REEP 9/19/18 TBD
energy will affect Central San Committee
(Member Pilecki)
41. Exfiltration of Sewer Lines: Information on REEP 11/14/18 TBD
comprehensive study of 15 agencies in Southern Committee
California regarding the exfiltration of sewer lines
42. AB 1668/SB 606: Update on per capita consumption REEP 1/28/19 TBD
and how it affects the District relative to recycled water Committee
These bills concern new indoor water use efficiencies
for CA.
43. Power Savings: Provide the Committee with an REEP 7/22/19 TBD
update on the power savings link and performance of Committee
existing solar arrays (Member McGill)
44. Mobile Shower/Restroom Unit: Update on request Staff 8/26/19 TBD
from City of Martinez to provide wastewater disposal
for mobile shower/restroom unit, in follow-up to August
26, 2019 Committee discussion
45. Renewable Diesel: Update on use of renewable REEP 9/16/19 TBD
diesel in District vehicles Committee
46. Homeless Encampments: Report on how staff might REEP 10/21/19 TBD
play a role in reducing homeless encampments along Committee 11/18/19
the creek bordering the Kiewit property and protecting (Member McGill)
the environment
47. Treatment Plant Climate Resiliency: Report on the REEP 11/18/19 TBD
treatment plant climate resiliency protection plan Committee
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January 16, 2020 Regular Board Meeting Agenda Packet- Page 132 of 232