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Home My WebLink About04.b. Receive update on Fiscal Year 2019-20 Mid-Year Capital Improvement Budget Page 1 of 12 Item 4.b. CENTRAL SAN January 14, 2020 TO: ENGINEERING AND OPERATIONS COMMITTEE FROM: EDGAR J. LOPEZ, CAPITAL PROJECTS DIVISION MANAGER REVIEWED BY: JEAN-MARC PETIT, DIRECTOR OF ENGINEERING AND TECHNICAL SERVICES ROGER S. BAILEY, GENERAL MANAGER SUBJECT: RECEIVE UPDATE ON FISCAL YEAR 2019-20 MID-YEAR CAPITAL IMPROVEMENT BUDGET Attached is a presentation on the Fiscal Year 2019-20 Mid-Year Capital Improvements Budget Update. Strategic Plan re-In GOAL TWO: Strive to Meet Regulatory Requirements Strategy 1 - Strive to achieve 100%permit compliance in air, water, land, and other regulations, Strategy 2- Strive to minimize the number of sanitary sewer overflows GOAL THREE: Be a Fiscally Sound and Effective Water Sector Utility Strategy 2- Manage costs GOAL FOUR: Develop and retain a highly trained and innovative workforce Strategy 3- Meet or exceed industry safety standards GOAL FIVE: Maintain a Reliable Infrastructure Strategy 1 - Manage assets optimally throughout their lifecycle, Strategy 2- Facilitate long-term capital renewal and replacement, Strategy 3- Protect District personnel and assets from threats and emergencies GOAL SIX: Embrace Technology, Innovation and Environmental Sustainability Strategy 1 -Augment the region's water supply ATTACHMENTS: 1. Presentation January 14, 2020 EOPS Regular Committee Meeting Agenda Packet- Page 15 of 28 Page 2 of 12 FISCAL YEAR (FY) 2019-2020 MID-YEAR CAPITAL IMPROVEMENTS BUDGET UPDATE Engineering & Operations Committee January 14, 2020 �i Edgar J. Lopez Capital Projects Division Manager 1 COLLECTION SYSTEM (CS) PROGRAM HIGHLIGHTS 4Y.:- . 1 January 14, 2020 EOPS Regular Committee Meeting Agenda Packet- Page 16 of 28 Page 3 of 12 PUMP STATION UPGRADES - PHASE 1 , DISTRICT PROJECT 8436 • Construction contract awarded • Total Project Budget$35 million j • Preconstruction Meeting held • �E December 16, 2019 i • Issue Notice to Proceed in January 2020 (Administrative) • Estimate completion by December 2021 • Major electrical and mechanical t renovation at Moraga, Orinda Crossroads, and FlushKleen 13 WALNUT CREEK SEWER RENOVATIONS - PHASE 13, DISTRICT PROJECT 8455 • Substantial completion • 54 new or rehab manholes • Minor punch list items • Coordinated with City and County • Renovated 8,250 feet of sewers paving projects .r E- _ 1 ,4 0511412119 fl8:10 4 2 January 14, 2020 EOPS Regular Committee Meeting Agenda Packet- Page 17 of 28 Page 4 of 12 LAFAYETTE SEWER RENOVATIONS - PHASE 13, DISTRICT PROJECT 8452 • Substantial completion • 56 new or rehab manholes • Minor punch list items • Coordinated with City paving • Renovated 11,000 feet of sewers projects .. F Bit. is SOUTH ORINDA SEWER RENOVATIONS - PHASE 7, DISTRICT PROJECT 8454 • Substantial completion • 55 new or rehab manholes • Minor punch list items • Coordinated with City and • Renovated 9,330 feet of sewers County paving projects 6 3 January 14, 2020 EOPS Regular Committee Meeting Agenda Packet- Page 18 of 28 Page 5 of 12 OTHER CS PROJECTS AND ITEMS TO COME • Bid new Cured-in-Place Pipe Contract this fiscal year; current contract closing • Continue Pump Station Upgrades— Phase 2 design, includes renovation of three Martinez pumping stations • Planning a large diameter pipeline inspection program • Items to come: • Bid projects from Collection System Sewer Renovation— Phase 1, including Danville, Lafayette (TBD), Martinez, Orinda, and Walnut Creek • Issue Requests for Proposal (RFP)for: • Construction pipeline inspectors; and • Locating and potholing TREATMENT PLANT (TP) PROGRAM HIGHLIGHTS ow k. 4 January 14, 2020 EOPS Regular Committee Meeting Agenda Packet- Page 19 of 28 Page 6 of 12 SOLIDS HANDLING FACILITY IMPROVEMENTS (SOLIDS PROJECT , DISTRICT PROJECT 7348 • Black&Veatch issued 90% i Design submittal to review • MWH Constructors hired for construction review Major elements include solids blending tanks, dewatering and cake pumps, furnace modifications, new wet I scrubbers, building seismic, ash handling, etc. • Total project costs under review, including contingency _ • Update State Revolving Fund Loan Application n • Issue emergency solids haulin and disposal RFP ... :9 EMERGENCY SLUDGE LOADING FACILITY IMPROVEMENTS, DISTRICT PROJECT 7348A • Construction 30% complete �Y' '`- � • Upgrading the odor control system and building ventilation ductwork • Ordered new gates and actuators for sludge disposal • Facility mechanical and controls improvements c� • Contract in place for sludge hauling and disposal at Lystek in Fairfield • Project will improve facility for daily operation in case of t emergency or planned disposal i4 during the Solids Project 5 January 14, 2020 EOPS Regular Committee Meeting Agenda Packet- Page 20 of 28 Page 7 of 12 MECHANICAL AND CONCRETE RENOVATIONS, DISTRICT PROJECT 7351 Construction 75% complete • Completed bypass of influent and - primary effluent channels _ Installed new gates at the influent and nearby structures Rehabilitated Primary Sedimentation Tanks (PSTs) 3 and 4, concrete and adjacent structures • Replaced and installed new gates in the PSTs • Completed odor control scrubber rehabilitation • Completed PST 3 and 4 flight rail system replacementv„ OUTFALL IMPROVEMENTS - PHASE 7, DISTRICT PROJECT 7353 Regulatory project(Inspected every 5-10 years) 95% Design completed { Received CEQA Bypass --; Permit to Lower Walnut Creek • Bidding January 2020 • Construction summer of 2020 • Scope includes testing of 1,500 joints and repairs as •� needed, corrosion control on steel risers, replacement of valves, Structure 9000 valve and seismic modifications, and trestle repairs in Suisun Bay 6 January 14, 2020 EOPS Regular Committee Meeting Agenda Packet- Page 21 of 28 Page 8 of 12 PLANT OPERATIONS BUILDING SEISMIC, DISTRICT PROJECT 7362 • Structural steel completed • Construction 95% complete • Framing, drywall, and painting completed Shower and locker rooms available and in use by staff Flooring and ceilings completed r Lobby completed • Cleaning in progress • Punch list items • Anticipated move back in February '+13 OTHER TP PROJECTS AND ITEMS TO COME • Completed 30% Design of the Influent Pump Electrical Improvements, District Project(DP) 7328 • Completed construction of the Plant Control System 1/0 Replacement- Phase 1, DP 7339 • Completed construction of the Sludge Blending Tank Repairs, DP 6172 • Installed new chiller in the Solids Conditioning Building • Completed several UPCCAA informal projects • Completed condition assessments under Steam and Aeration Blower Systems Renovation Project • Bidding the TP Safety Enhancements- Phase 5, DP 7364 (Solids Conditioning Building Emergency Stairway) • Design and bid of Treatment Plant Site Improvements (Funded by security projects and other capital projects) '1,4 7 January 14, 2020 EOPS Regular Committee Meeting Agenda Packet- Page 22 of 28 Page 9 of 12 GENERAL IMPROVEMENTS (GI) PROGRAM HIGHLIGHTS SERVER ROOM RELOCATION, DISTRICT PROJECT 8243 90% complete ' Electrical (ATS, UPS, panels) completed • HVAC installed, undergoing commissioning • Server racks installed and powered • Fire suppression installed and being commissioned for Fire Marshall approval • Once building approved, existing servers and equipment to be migrated by separate company '1,6 8 January 14, 2020 EOPS Regular Committee Meeting Agenda Packet- Page 23 of 28 Page 10 of 12 OTHER GI PROJECTS AND ITEMS TO COME • Ongoing Equipment and Vehicle Replacement Program projects • IT Development: equipment procurement in progress • Asset Management: e-Builder Program Management • Enterprise Resource Planning Software replacement in progress orAC�C ERP Cloud RECYCLED WATER PROGRAM HIGHLIGHTS 9 January 14, 2020 EOPS Regular Committee Meeting Agenda Packet- Page 24 of 28 Page 11 of 12 FILTER PLANT AND CLEARWELL IMPROVEMENTS - PHASE 1A, DISTRICT PROJECT 7361 • Add Utility Water Pump - • 60% Design • Replace Backwash Motors (48ov) -._ _ -_ submittal due at • Two New Storage Tanks the end of January Clearwell: • East Clearwell 2020 decommissioned • West Clearwell in • Pilot testing service • New Isolation Gates completed • Rehab 1 Filter&Mechanical • West Clearwell Upgrade Ch mical Feed cell commissioned and operating Upgrade/Replace Electrical Gear • Major electrical New Clearwell Electrical Facility renovation for the s Replace Substation 40-2400V Clearwell • New storage tanks �1 ,s FY 2019-20 CAPITAL IMPROVEMENTS BUDGET AND EXPENDITURES AS OF 12/31/19 Budget Actual Expenditures %Actual Program to Date as of 12/31/19 Budget Spent to Date Collection System $26,472,165 $9,355,541 35% Treatment Plant $33,971,975 $13,136,184 39% General Improvements $8,211,413 $3,188,729 39% Recycled Water $6,013,968 $ 1,640,530 27% CIB Contingency $0 NA NA Totals: $74,669,521 $27,320,984 37% 20 10 January 14, 2020 EOPS Regular Committee Meeting Agenda Packet- Page 25 of 28 Page 12 of 12 QUESTIONS? 11 January 14, 2020 EOPS Regular Committee Meeting Agenda Packet- Page 26 of 28