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HomeMy WebLinkAbout04.a. Receive Capital Projects Division Quarterly Report (October to December) on capital projects, active consultant contracts, change order log, and schedule of bids and awards Page 1 of 9 Item 4.a. CENTRAL SAN January 14, 2020 TO: ENGINEERING AND OPERATIONS COMMITTEE FROM: EDGAR J. LOPEZ, CAPITAL PROJECTS DIVISION MANAGER REVIEWED BY: JEAN-MARC PETIT, DIRECTOR OF ENGINEERING AND TECHNICAL SERVICES ROGER S. BAILEY, GENERAL MANAGER SUBJECT: RECEIVE CAPITAL PROJECTS DIVISION QUARTERLY REPORT (OCTOBER TO DECEMBER) ON CAPITAL PROJECTS, ACTIVE CONSULTANT CONTRACTS, CHANGE ORDER LOG, AND SCHEDULE OF BIDS AND AWARDS Attached is the Capital Projects Division Quarterly Report for the period of October to December 2019. Strategic Plan re-In GOAL THREE: Be a Fiscally Sound and Effective Water Sector Utility Strategy 2- Manage costs ATTACHMENTS: 1. Quarterly Report, Fourth Quarter 2019 January 14, 2020 EOPS Regular Committee Meeting Agenda Packet- Page 6 of 28 Page 2 of 9 CAPITAL PROJECTS QUARTERLY REPORT OCTOBER — DECEMBER 2019 Engineering and Operations Committee Meeting January 14 , 2020 1 Central Contra Costa Sanitary District Page 3 of 9 CAPITAL PROJECTS QUARTERLY REPORT: OCTOBER - DECEMBER 2019 CONSTRUCTION CONTRACT COMMITMENTS Project No. Project Title Board Bid Opening Award Date Eng.Estimate Number of Low Bid($) Variance($) Variance(%) Contractor Change Orders Total Current Amount Paid to Remainder to %Spent Announce Date A Bids Received B B-A (B-A)1 A To Date($) Contract Amount Contractor Contract Date C B+C To Date 6172 Sludge Blending Tank Repairs 5/2/19 5/28/19 6/20/19 $525,000 1 $610,500 $85,500 16% Aztec Consultants, Inc. $0 $610,500 $528,549 $81,951 87% 7317A Plant Control System Network Upgrades-Server Room 1/3/19 1/24/19 2/21/19 $600,000 5 $543,900 ($56,100) -9% Paciic Power&Systems,Inc. $69,675 $613,575 $508,722 $104,853 83% 7322 Fire Protection System,Phase 2 Revised 11/16/17 12/15/17 12/21/17 $700,000 3 $730,500 $30,500 4% Bockmon&Woody Electric Co.,Inc. $134,132 $864,632 $807,934 $56,698 93% 7326A Solids Conditioning Bldg.Chiller Replacement 7/5/18 7/24/18 8/2/18 $250,000 2 $248,890 ($1,110) 0% Aztec Consultants,Inc. $0 $248,890 $248,890 $0 100% 7339 Plant Control System 1/0 Replacement Project-Phase 1,Filter Plant 8/16/18 10/18/18 11/15/18 $775,000 5 $668,600 ($106,400) -14% Con J Franke Electric, Inc. $51,721 $720,321 $695,521 $24,800 97% 7348A Emergency Sludge Loadout Facility Upgrades 4/18/19 5/30/19 6/20/19 $2,300,000 3 $2,150,300 ($149,700) -7% Auburn Constructors,LLC $3,093 $2,153,393 $480,868 $1,672,525 22% 7351 Mechanical and Concrete Renovations 10/4/18 10/30/18 11/15/18 $10,841,700 3 $9,660,000 ($1,181,700) -11% C.Overaa&Co. $326,883 $9,986,883 $6,941,190 $3,045,693 70% 7365 Recycled Water Clearwell Repairs 3/1/18 3/30/18 4/5/18 $1,000,000 2 $1,378,180 $378,180 38% Aztec Consultants ($93,106) $1,285,074 $1,220,488 $64,585 95% 7367 Concord Main Metering Station 10/4/18 10/30/18 11/15/18 $850,000 3 $404,000 ($446,000) -52% C.Overaa&Co. $0 $404,000 $93,000 $311,000 23% 8243/7362 Server Room Relocation&POB Seismic Upgrades 7/19/18 9/5/18 10/4/18 $4,800,000 3 $5,665,000 $865,000 18% CWS Construction Group,Inc. $617,685 $6,282,685 $5,840,630 $442,055 93% 8436 Pump Station Upgrades,Phase 1 08/26/19 10/24/19 11/07/19 $24,000,000 3 $25,634,551 $1,634,551 7% Mountain Cascade,Inc. $0 $25,634,551 $0 $25,634,551 0% 8446 Lafayette Sewer Renovations,Phase 12 2/15/18 3/8/18 4/5/18 $3,200,000 3 $2,742,234 ($457,766) -14% Precision Engineering,Inc. $253,852 $2,996,086 $2,580,636 $415,450 86% 8452 Lafayette Sewer Renovations,Phase 13 1/31/19 3/6/19 4/4/19 $3,500,000 6 $3,031,469 ($468,531) -13% Cratus,Inc. $99,842 $3,131,311 $2,759,955 $371,356 88% 8454 South Orinda Sewer Renovations,Phase 7 2/21/19 3/26/19 5/2/19 $3,300,000 5 $2,775,589 ($524,411) -16% Cratus,Inc. $85,220 $2,860,809 $2,373,785 $487,024 83% 8455 Walnut Creek Sewer Renovations,Phase 13 2/21/19 3/19/19 4/4/19 $3,650,000 7 $2,730,935 ($919,065) -25% California Trenchless,Inc. $141,045 $2,871,980 $2,651,602 $220,378 92% TOTAL $60,291,700 $58,974,648 ($1,317,052) -2% $1,690,042 $60,664,690 $27,731,770 $32,932,919 46% January 14, 2020 EOPS Regular Committee Meeting Agenda Packet- Page 8 of 28 Page 4 of 9 CAPITAL PROJECTS QUARTERLY REPORT: OCTOBER - DECEMBER 2019 UPCCAA CONSTRUCTION CONTRACT COMMITMENTS Project No. Project Title Eng.Estimate Number of Bids Low Bid($) Variance($) Variance(%) Contractor Change Orders Total Current Amount Paid to Remainder to %Spent A Received B B-A (B-A)1 A To Date($) Contract Amount Contractor Contract C B+C To Date UPCCAA Project Sludge Blending Pump Replacement $100,000 4 $90,000 ° ° 2019-002 g g ($10,000) 10% W.M.Lyles Co. $0 $90,000 $82,317 $7,683 91/o UPCCAA Project ° ° 2019-003 CSO Dump Pad Modifications $55,000 2 $45,650 ($9,350) -17% Aztec Consultants,Inc. $0 $45,650 $43,368 $2,283 95% UPCCAA Project Substation 82 Circuit Breaker Replacement $150,000 1 $167,656 $17,656 12% D.W.Nicholson Corporation $32,126 $199,782 $137,756 $62,026 69% 2019-005 UPCCAA Project Main Gate Upgrades $25,000 1 $23,585 ($1,415) -6% Electronic Innovations,Inc. $0 $23,585 $21,227 $2,358 90% 2019-006 UPCCAA Project pipeline Cleaning Services $25,000 2 $24,750 ($250) -1% Clean Harbors Environmental Services, $0 $24,750 $24,750 $0 100% 2019-007 Inc. UPCCAA Project Plant Operations Building Rooftop Unit Replacement and Air Balance $90,000 4 $99,000 $9,000 10% Aria Electric&Construction $0 $99,000 $4,950 $94,050 5% 2019-008 UPCCAA Project San Ramon Pump Station VFD Replacement and Pump Rebuild $140,000 5 $134,074 ($5,926) -4% Telstar Instruments $0 $134,074 $0 $134,074 0% 2019-009 UPCCAA Project Mechanical Shopand Warehouse Roof $125,000 2 $113,340 ° ° 2019-010 ($11,660) -9/° Level 1 Roofing,Inc.-North $0 $113,340 $0 $113,340 0% TOTAL $710,000 $698,055 ($11,945) -2% $32,126 $730,181 $314,368 $415,814 43% January 14, 2020 EOPS Regular Committee Meeting Agenda Packet- Page 9 of 28 Page 5 of 9 ACTIVE CONSULTANT CONTRACTS: OCTOBER - DECEMBER 2019 PROFESSIONAL / TECHNICAL SERVICES AGREEMENTS o Type(P, Total Board Original Contract Total Current /o Board Remainder to DP No. Project Title D,C,1) Consultant Authorized Amount Rev.1 Rev.2 Rev.3 Rev.4 Rev.5 Rev.6 Rev.7 Rev.8 Rev.9 Rev.10 Contract Auth. Spent to Date Agreement Amount • 7328 Influent Pump Electrical Improvements P/D Brown and Caldwell $844,000 $844,000 Time $844,000 100% $422,925 $421,075 7339 Plant Control System 1/0 Replacement Project Phase 1 D TJC&Assoc. $170,000 $169,740 Time 7 $169,740 100% $145,103 $24,637 Solids Handling Facility Improvements(046333) D Ewing Construction Services Staff Authority $14,610 Time $35,390 $50,000 GM $30,299 $19,701 Solids Handling Facility Improvements(044848) P/D Black&Veatch $8,404,636 $1,960,000 Time $240,000 $5,900,000 $84,636 $220,000 $200,000 $8,604,636 102% $6,823,667 $1,780,969 7348 Solids Handling Prebid Services D/C MWH Constructors $400,000 $400,000 $400,000 100% $0 $400,000 Solids Handling Peer Review(047590) D Carollo Engineers Staff Authority $30,000 $30,000 GM $18,109 $11,891 7353 Outfall Improvements,Phase 7 D Zetner Associates Staff Authority $29,825 $10,000 $39,825 GM $30,532 $9,293 7361 Filter Plant and Clearwell Improvements D Stantec $3,078,000 $990,000 $550,000 Time $1,538,000 $3,078,000 100% $1,467,698 $1,610,302 Server Room Relocation/Architectural Impr.(045542)[DPs 7362,8207 D MWA Architects $400,000 $443,350 $9,990 $453,340 113% and 8247] $367,046 $86,294 8243 Server Room/MRC(047448) P CHD Staff Authority $19,000 $19,000 GM $4,750 $14,250 8436 Pump Station Upgrades P/D/C V.W.Housen&Assoc. $3,880,000 $780,000 Scope Time $2,200,000 $35,000 $61,000 Scope Time $900,000 $3,976,000 102% $2,716,464 $1,259,536 and Time Total Design: $17,664,541 $12,026,593 $5,637,948 CONSTRUCTION 7322 Fire Protection System Improvement,Phase 2 C DTN Engineers $262,500 $150,000 $20,490 $2,010 $90,000 $262,500 100% $258,135 $4,365 Solids Handling Facility Improvements(Wet Scrubber Engineering) C EnviroCare $250,000 $249,000 7 $249,000 100% $99,600 $149,400 7348 Solids Handling Facility Improvements C Schwing Bioset $150,000 $150,000 $150,000 100% $75,000 $75,000 Solids Handling Facility Improvements C Andritz Separation Technologies $60,771 $60,771 $60,771 100% $18,231 $42,540 7351 Mechanical and Concrete Renovations C Carollo Engineers $1,575,000 $850,000 Time Time $725,000 $1,575,000 100% $1,248,124 $326,876 7367 Concord Main Metering Station(Under DP 8436 contract,not included in C V.W.Housen&Assoc. $35,000 $35,000 $35,000 100% $32,592 $2,408 totals) 7327 Headworks Screenings Upgrade C Brown and Caldwell $1,450,000 $850,000 $140,000 $63,315 $36,457 $360,228 Time $95,000 Time Time Time $1,545,000 107% $1,398,718 $146,282 Server Room Relocation&POB Seismic Upgrades C Kellco Services,Inc. Staff Authority $2,500 $10,000 Time Time $12,500 GM $2,150 $10,350 Server Room Relocation&POB Seismic Upgrades C SCA Environmental,Inc. Staff Authority $29,550 $30,450 $30,000 $90,000 GM $68,023 $21,977 8243/7362 Server Room Relocation&POB Seismic Upgrades C MWA Architects $140,000 $140,000 $21,000 $161,000 115% $151,995 $9,005 Server Room Relocation&POB Seismic Upgrades C Kleinfelder $100,000 $100,000 $100,000 100% $90,356 $9,644 Total Construction: $4,205,771 $3,410,332 $795,439 TOTAL • • i January 14, 2020 EOPS Regular Committee Meeting Agenda Packet- Page 10 of 28 Page 6 of 9 ACTIVE CONSULTANT CONTRACTS: OCTOBER - DECEMBER 2019 AS-NEEDED CONTRACTS Type(P, Total Board Original Contract Total Current %Board Spent to Remainder Contract No. Consultant D,C,1) Service Type Authorized Amount Rev.1 Rev.2 Rev.3 Rev.4 Rev.5 Rev.6 Contract Amount Auth. Date to Agreement AL 046618 Alisto Engineering Group D/C Corrosion Consulting $150,000 $150,000 $150,000 100% $0 $150,000 046894 ArcSine Engineering D/C Electrical,Instrumentation,and Controls $375,000 $375,000 $375,000 100% $23,351 $351,649 043597 Associated Engineering Consultants D/C Pavement Analysis Staff Authority $10,000 Time $5,000 Time $15,000 GM $7,780 $7,220 044858 Bess Test Lab,Inc. D/C Locating $631,200 $210,400 $210,400 Time $420,800 100% $312,121 $108,679 047186 BSK Associates D/C Geotechnical Investigation $150,000 $150,000 $150,000 100% $47,150 $102,850 043908 Cal-Safety Inc. D/C Traffic Control Staff Authority $30,000 Scope $30,000 Time $60,000 GM $39,005 $20,995 047181 Cal Engineering&Geology,Inc. D/C Geotechnical Investigation $150,000 $150,000 $150,000 100% $13,991 $136,009 046250 Complete Project Solutions D/C Structural Engineering $150,000 $150,000 $150,000 100% $55,435 $94,565 044811 DCM Consulting D/C Geotechnical Investigation Staff Authority $20,000 Time $20,000 Time $25,000 $65,000 GM $29,400 $35,600 045691 DKS Associates D/C Traffic Control Staff Authority $25,000 Time/Contact Time $25,000 GM $0 $25,000 045269 JDH Corrosion Consultants,Inc. D/C Corrosion Consulting Staff Authority $25,000 $25,000 $50,000 GM $21,628 $28,373 046614 JDH Corrosion Consultants,Inc. D/C Corrosion Consulting $150,000 $150,000 $150,000 100% $6,990 $143,010 044808 Kleinfelder,Inc. D/C Geotechnical Investigation Staff Authority $30,000 $30,000 $30,000 Time $90,000 GM $79,309 $10,691 047185 McMillen Jacobs Associates D/C Geotechnical Investigation $150,000 $150,000 $150,000 100% $71,965 $78,035 045183 Michael Marangio D/C Biological Consulting Staff Authority $10,000 $20,000 $20,000 $50,000 GM $17,058 $32,942 046441 REY Engineers D/C Land Surveying Services $600,000 $200,000 $200,000 Fee Schedule $400,000 100% $255,100 $144,900 044596 The Professional Tree Care Company D/C Arborist Staff Authority $25,000 $25,000 $50,000 GM $17,025 $32,975 046247 TJC&Associates D/C Structural Engineering $150,000 $150,000 $150,000 100% $18,776 $131,225 046896 TJC&Associates D/C Electrical,Instrumentation,and Controls $375,000 $375,000 $375,000 100% $11,793 $363,207 047139 Traffic Control Pros D/C Traffic Control Staff Authority $85,000 $85,000 GM $8,840 $76,160 047668 Tree Wise D/C Arborist Staff Authority $70,000 $70,000 GM $0 $70,000 047669 West Coast Arborists D/C Arborist Staff Authority $70,000 $70,000 GM $0 $70,000 043793 William Self Associates D/C Archeological Staff Authority $10,000 Time Time Time $10,000 GM $0 $10,000 045187 WRECO D/C Biological Consulting Staff Authority $10,000 $20,000 $20,000 $50,000 GM $21,260 $28,740 Total Design: $3,310,800 $1,057,975 $2,252,825 046282 CONSTRUCTION Consolidated CM C Construction Inspection $350,000 $350,000 $350,000 100% $206,413 $143,587 045272 Consolidated Engineering Laboratories C District-Wide Compaction Testing Staff Authority $25,000 Time Time $25,000 GM $9,393 $15,607 2017-01 Exam Technologies Corporation C Survey Monument Installation $175,440 $58,480 $58,480 $58,480 $175,440 100% $76,302 $99,138 045348 Harvest Technical Service Inc. C Construction Inspection $375,000 $125,000 $125,000 Fee Schedule $125,000 $375,000 100% $190,940 $184,060 045442 JN Engineering C Collection System-Construction Inspection $350,000 $350,000 $100,000 $450,000 100%&GM $419,829 $30,171 046281 McMillen Jacobs Associates C Collection System-Construction Inspection $350,000 $350,000 $350,000 100% $310,995 $39,005 045196 PRA Group C District-Wide Compaction Testing Staff Authority $25,000 $25,000 $30,000 $80,000 GM $67,233 $12,767 045278 Terracon Consultants,Inc. C District-Wide Compaction Testing Staff Authority $25,000 Time $30,000 $55,000 GM $11,945 $43,055 2016-01 Roto-Rooter Cr District-Wide Potholing Blanet Contract $446,730 $148,910 $148,910 $148,910 $446,730 100% $266,769 $179,961 2016-02 Morgan-Bonanno Development,Inc. C District-Wide Patch Paving $360,000 $119,601 $130,399 $110,000 $360,000 100% $116,640 $243,360 Total Construction: $2,667,170 $1,676,459 $990,711 Aw i $2,734,434 $3,243,536 January 14, 2020 EOPS Regular Committee Meeting Agenda Packet- Page 11 of 28 Page 7 of 9 CAPITAL PROJECTS QUARTERLY REPORT: OCTOBER - DECEMBER 2019 CHANGE ORDER LOG No.of Value of %Change % DP No. Project Title Contractor C01 CO2 CO3 C04 C05 C06 C07 C08 C09 C010 C011 C012 Change Change Orders Contingency Orders Orders($) 7317A Plant Control System Network Upgrades-Server Paciic Power&Systems, Inc. $35,700 $10,755 $23,220 3 $69,675 11% 15% Room 7322 Fire Protection System,Phase 2 Revised Bockmon&Woody Electric Co., Inc. $0 $64,837 $0 $31,473 $11,033 $26,789* $0 7 $134,132* 16%* 15% 7339 Plant Control System 1/0 Replacement Project- Con J Franke Electric, Inc. $51,721 1 $51,721 7% 15% Phase 1, Filter Plant 7348A Emergency Sludge Loadout Facility Upgrades Auburn Constructors,LLC $3,093 1 $3,093 0% 15% 7351 Mechanical and Concrete Renovations C.Overaa&Co. $36,018** $5,774 $10,014 $62,584 $7,111 $23,009 $5,390 $3,582 $121,271** $52,130 10 $326,883 3% 10% 7365 Recycled Water Clearwell Repairs Aztec Consultants $0 $31,403 $21,217 $20,958 $66,778 ($324,121) $90,659 7 ($93,106) -7% 10% 8243/7362 Server Room Relocation&POB Seismic Upgrades CWS Construction Group, Inc. $61,612 $73,357 $87,282 ($26,789)* $69,667 $88,421 $14,597 $85,003 $23,781 $105,000 $28,299 $7,455 12 $617,685 10% 18% 8446 Lafayette Sewer Renovations, Phase 12 Precision Engineering, Inc. $165,000 $45,000 $43,852 3 $253,852 8% 15% 8452 Lafayette Sewer Renovations, Phase 13 Cratus, Inc. $18,342 $21,000 $48,750 $11,750 4 $99,842 3% 15% 8454 South Orinda Sewer Renovations,Phase 7 Cratus, Inc. $53,170 $10,000 $22,050 3 $85,220 3% 15% 8455 Walnut Creek Sewer Renovations,Phase 13 California Trenchless, Inc. $141,045 1 $141,045 5% 15% * CO 6 for DP 7322 was paid for by the contractor on DP 8243 for damages to the new fire system.Change orders to date for DP 7322 is$134,132(16%) **C01 for DP 7351 was paid for by DP 7348,and CO 9 for DP 7351 was paid for by Steam Project January 14, 2020 EOPS Regular Committee Meeting Agenda Packet- Page 12 of 28 Page 8 of 9 CAPITAL PROJECTS QUARTERLY REPORT: OCTOBER — DECEMBER 2019 Construction contracts awarded under$200,000 (UPCCAA Informal Bids) Date Project Project No. Contractor Total 10/1/19 Substation 82 Circuit UPCCAA D.W. Nicholson $167,656 Breaker Replacement 2019-005 Corporation 10/23/19 Main Gate Upgrades UPCCAA Electronic Innovations, $23,585 2019-006 Inc. Plant Operations Building Rooftop Unit UPCCAA Aria Electric & 12/5/19 Replacement and Air 2019-008 Construction $99,000 Balance San Ramon Pump 12/30/19 Station VFD UPCCAA Telstar Instruments $134,074 Replacement and 2019-009 Pump Rebuild Construction projects accepted Date Project Project No. Contractor 10/16/19 Solids Conditioning Building 7326A Aztec Consultants, Inc. Chiller Replacement January 14, 2020 EOPS Regular Committee Meeting Agenda Packet- Page 13 of 28 SCHEDULE OF FISCAL YEAR 2019-2020 BIDS AND AWARDS Project Information Bid Status DP No. Project Title Board Bid Opening Engineer's Estimate E&O Meeting Date Award Date Announcement 7364 TP Safety Enhancements, Phase 5 December 19,2019 January 30,2020 $650,000 February 4,2020 February 20,2020 7353 Outfall Improvements, Phase 7 January 16,2020 March 3,2020 $4,000,000 March 17,2020 April 2,2020 8456 Danville Sewer Renovations, Phase 3 January 16,2020 February 19,2020 $3,600,000 March 17,2020 April 2,2020 7361 Filter Plant&Clearwell Improvements, Phase 1A April 2,2020 May 2020 $31,250,000 May 12,2020 May 21,2020 7348 Solids Handling Facility Improvements April 16,2020 June 2020 $97,000,000 July 7,2020 August 6,2020 7328 Influent Pump Electrical Improvements TBD TBD TBD TBD TBD 8458 Martinez Sewer Renovations, Phase 6 TBD TBD TBD TBD TBD 8459 Lafayette Sewer Renovations, Phase 14 TBD TBD TBD TBD TBD 8460 Walnut Creek Sewer Renovations, Phase 14 TBD TBD TBD TBD TBD 8461 South Orinda Sewer Renovations, Phase 8 TBD TBD TBD TBD TBD 7339B Plant Control System 110 Replacement Project-Phase TBD TBD TBD TBD TBD 2, Secondary Process January 14, 2020 EOPS Regular Committee Meeting Agenda Packet- Page 14 of 28