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Home My WebLink About00. BOARD AGENDA 12-19-19 CENTRALSAN CENTRAL CONTRA COSTA SANITARY DISTRICT i IMHOFF REGULAR BOARD MEETING BOARD OF DIRECTORS AGENDA DAVID R.WILLIAMS-President MCHAEL R.WGILL-President Pro Tem Thursday, December 19, 2019 PAUL HCAUSEY Board Room JAMES A.NEJEDLY 1:30 PM TAD J.PILECKI PHONE:(925) 228-9500 FAX(925)372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record.The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment.The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available.After the public has commented,the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.ora. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303 or kyounq@.centralsan.orq. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following the meeting. December 19, 2019 Regular Board Meeting Agenda Packet- Page 1 of 260 Open Session - Board Room (video recorded) 1:30 PM ROLL CALL PLEDGE OF ALLEGIANCE PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER CONSENT CALENDAR 1. Approve the following: a. December 5, 2019 Board meeting minutes 2. Approve a one-year renewal of the existing contract with Hanson Bridgett and principal counsel W. Daniel Clinton, Esq. for labor and employment related legal services through December 31, 2020 3. Authorize the General Manager to enter into a grade crossing and signal maintenance agreement with BNSF Railway Company 4. Adopt Resolution No. 2019-076 authorizing execution of a Real Property Agreement related to 1754 Donald Drive in Moraga and recording of the agreement 5. Authorize the General Manager to execute a professional engineering services agreement with HP Squared in an amount not to exceed $400,000 to provide specialty electrical engineering for capital improvement projects 6. Authorize the General Manager to execute three-year professional engineering services agreements with Lee & Ro, Inc. and Brown and Caldwell in an amount not to exceed $500,000 each to provide as-needed design and construction support services for capital improvement projects Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. OTHER BOARD ACTION ITEMS 7. Accept (1)the comparative audited Financial Statements for fiscal years ended June 30, 2019 and 2018 performed by Maze &Associates, and (2)the auditor's memorandum on internal control and required communications for the fiscal year ended J une 30, 2019 (5-minute presentation by David Alvey, CPA of Maze &Associates) Staff Recommendation (Motion Required): Accept audited Financial Statements for fiscal years ended June 30, 2019 and 2018, and auditor's memorandum on internal control and required communications for fiscal year ended June 30, 2019. 8. Approve the final Comprehensive Annual Financial Report (CAFR)for the fiscal year ended June 30, 2019 for submission to the Government Finance Officers Association (GFOA) (2-minute staff presentation) December 19, 2019 Regular Board Meeting Agenda Packet- Page 2 of 260 Staff Recommendation (Motion Required): Approve final CAFR for fiscal year ended June 30, 2019 for submission to the GFOA. 9. Adopt Resolution No. 2019-077 commending David R. Williams for his service as Executive Director of the Bay Area Clean Water Agencies (BACWA) (2-minute staff presentation) Staff Recommendation (Motion Required): Adopt resolution. 10. Receive and approve 2020 Board Standing Committee and other assignments - President-Elect McGill Staff Recommendation (Motion Required): Approve Board Standing Committee and other assignments for 2020. 11. Adopt Resolution No. 2020-078 establishing the schedule of 2020 regular Board Standing Committee meetings Staff Recommendation (Motion Required): Adopt resolution. 12. Adopt Mission and updated Vision, Values, and Goals for Fiscal Years 2020-21 and 2021- 22 Strategic Plan (5-minute staff presentation) Staff Recommendation (Motion Required): Adopt Mission and updated Vision, Values, and Goals for FYs 2020-21 and 2021-22 Strategic Plan 13. Authorize the General Manager to execute a professional engineering services agreement with MW H Constructors, I nc. in an amount not to exceed $400,000 for constructability review and related pre-bid services for the Solids Handling Facility Improvements, District Project 7348 (15-minute staff presentation) Staff Recommendation (Motion Required): Authorize the General Manager to execute a professional engineering services agreement with MWH Constructors, Inc. in an amount not to exceed $400,000 for constructability review and related pre-bid services for the Solids Handling Facility Improvements, District Project 7348. 14. Discuss customer assistance program alternatives, as requested by the Board of Directors at the April 18, 2019 meeting, and as discussed by the Administration Committee on October 15, 2019 (20-minute staff presentation) Staff Recommendation: Receive presentation and provide input/direction to staff. REPORTS AND ANNOUNCEMENTS 15. General Manager-Announcements a. Announcements - December 19, 2019 Staff Recommendation: Receive the announcements. December 19, 2019 Regular Board Meeting Agenda Packet- Page 3 of 260 16. Counsel for the District 17. Secretary of the District 18. Board Members - Committee Minutes a. December 10, 2019 - Engineering & Operations Committee - Chair Nejedly and Member Pilecki Staff Recommendation: Receive the Committee minutes. 19. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Causey • December 6, 2019 - Board Liaison attendance at San Ramon Mayor's Breakfast with Bill Clarkson Member McGill • December 16, 2019 - Board Liaison attendance at City of Pleasant Hill Council Reorganization • December 18, 2019 - Presentation of Central San resolution of commendation to Jerry Brown for his service as General Manager of Contra Costa Water District Member Nejedly Member Pilecki • December 12, 2019 - Board Liaison attendance at staff presentation of Household Hazardous Waste Annual Report to Mt. View Sanitary District (stipend declined) President Williams Staff Recommendation: Receive the reports and announcements. 20. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. EMERGENCY SITUATIONS REQUESTS FOR FUTURE AGENDA ITEMS ADJOURNMENT December 19, 2019 Regular Board Meeting Agenda Packet- Page 4 of 260