HomeMy WebLinkAbout03.a. Follow-up to questions asked at the November 26, 2019 meeting regarding a certain check expenditure Page 1 of 1
Item 3.a.
CENTRAL SAN
December 18, 2019
TO: FINANCE COMMITTEE
FROM: KEVIN MIZUNO, FINANCE MANAGER
REVIEWED BY: PHILIP LEIBER, DIRECTOR OF FINANCE AND ADMINSTRATION
ANN SASAKI, DEPUTY GENERAL MANAGER
ROGER S. BAILEY GENERAL MANAGER
SUBJECT: FOLLOW-UP TO QUESTIONS ASKED AT THE NOVEMBER 26, 2019
MEETING REGARDING A CERTAIN CHECK EXPENDITURE
At the November 26, 2019 Finance Committee meeting, Committee Members inquired about certain
expenditures. This memo provides a follow-up to questions posed requiring additional research and/or
feedback from other divisions.
Page 31, Check#226295 -$11,800.00 to Softchoice Corporation
The amount paid to Softchoice Corporation was for 1-year support renewal fees charged to the Running
Expense Fund's Information Technology Division. Board Finance Committee Member Nejedly asked for
additional information and clarification on the expenditure.
Staff Response:
Upon inquiry with the District's Information Technology Manager, Mr. John Huie, the District contracts with
Softchoice Corporation for disaster recovery software support services. Softchoice Corporation is the provider
of the backup software and the contract is for a fixed "not to exceed" price. The software support contract has
been renewed annually for a number of years. Information Technology Division staff does not recommend
changing this contract at this time as District staff are now fully trained on how to use the specialized backup
software, which is meeting the needs of the District well. Costs for this contracted service will be covered by
Board appropriations included in the adopted FY 2019-20 budget, and accordingly, no budgetary action is
currently being requested or needed.
Strategic Plan Tie-In
GOAL THREE: Be a Fiscally Sound and Effective Water Sector Utility
Strategy 2- Manage costs
December 18, 2019 Regular FINANCE Committee Meeting Agenda Packet- Page 3 of 248