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Home My WebLink About00. BOARD AGENDA 11-21-19 CENTRALSAN CENTRAL CONTRA COSTA SANITARY DISTRICT i IMHOFF REGULAR BOARD MEETING BOARD OF DIRECTORS AGENDA DAVID R.WILLIAMS-President MCHAEL R.WGILL-President Pro Tem Thursday, November 21, 2019 PAUL HCAUSEY Board Room JAMES A.NEJEDLY 1:30 PM TAD J.PILECKI PHONE:(925) 228-9500 FAX(925)372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record.The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment.The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available.After the public has commented,the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.ora. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303 or kyounq@.centralsan.orq. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following the meeting. November 21, 2019 Regular Board Meeting Agenda Packet- Page 1 of 91 Open Session - Board Room (Video recorded) 1:30 PM ROLL CALL PLEDGE OF ALLEGIANCE PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER AWARDS AND PRESENTATIONS 1. Receive renewed District Transparency Certificate of Excellence from the California Special Districts Leadership Foundation (SDLF) (5-minute presentation by Ms. Haley from the SDLF) Staff Recommendation: SDLF Public Affairs Field Coordinator Colleen Haley will present the award to the Board. 2. Receive the 2019 Achievement of Excellence in Procurement (AEP)Award from the National Procurement Institute, Inc. (5-minute staff presentation) Staff Recommendation: Purchasing and Materials Services Manager Stephanie King will present the award to the Board. 3. Receive the Government Finance Officers Association (G FOA) Certificate of Achievement for Excellence in Financial Reporting for Fiscal Year 2017-18 (5-minute staff presentation) Staff Recommendation: Finance Manager Kevin Mizuno will present the award to the Board. CONSENT CALENDAR 4. Approve the following: a. November 4, 2019 Special Board meeting minutes b. November 7, 2019 Regular Board meeting minutes 5. Adopt Resolution No. 2019-072 authorizing execution of a Quitclaim Deed to Ezatollah Saiidnia, Jani Tseng, Amir Kazemi, Habibolla Saiidnia and Farzaneh Ghaffari for the property located at 1394 Walden Road in Walnut Creek, Job No. 1554 6. Authorize the General Manager to execute a one-year extension to the existing contract for legal services with Meyers Nave, effective January 1, 2020 through December 31, 2020 Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. OTHER BOARD ACTION ITEMS 7. Appoint Board President for a one-year term commencing January 1, 2020 November 21, 2019 Regular Board Meeting Agenda Packet- Page 2 of 91 Staff Recommendation (Motion Required): Appoint a President for a one-year term commencing January 1, 2020. 8. Appoint Board President Pro Tem for a one-year term commencing January 1, 2020 Staff Recommendation (Motion Required): Appoint a President Pro Tem for a one-year term commencing January 1, 2020. 9. Approve proposed six-year Employment Agreement with General Manager Roger S. Bailey effective November 21, 2019, which includes adjustments to certain provisions of his previous Employment Agreement, and a salary adjustment effective November 7, 2019 Staff Recommendation (Motion Required): Approve proposed six-year Employment Agreement with General Manager Roger S. Bailey effective November 21, 2019, which includes adjustments to certain provisions of his previous Employment Agreement, and a salary adjustment effective November 7, 2019. 10. Approve proposed salary and other adjustments for Secretary of the District Katherine Young as set forth in the Third Amendment to her February 11, 2018 Employment Agreement, effective November 7, 2019 Staff Recommendation (Motion Required): Approve the proposed salary and other adjustments for Secretary of the District Katherine Young as set forth in the Third Amendment to her current Employment Agreement, effective November 7, 2019. 11. Authorize the General Manager to: 1) increase the construction contract contingency by an additional $465,000 for the Plant Operations Building Seismic Upgrades and Server Room Relocation, District Projects 7362 and 8243; and 2)transfer$465,000 from the Capital Improvement Budget Contingency to fund these projects (15-minute staff presentation) Staff Recommendation (Motion Required): Authorize the General Manager to: 1) increase the construction contract contingency by an additional $465,000 for the Plant Operations Building Seismic Upgrades and Server Room Relocation, District Projects 7362 and 8243; and 2) transfer $465,000 from the Capital Improvement Budget Contingency to fund these projects. REPORTS AND ANNOUNCEMENTS 12. General Manager- Reports a. Receive update on the Highway 4 Interchange Project (5-minute staff presentation) Staff Recommendation: Receive the update. 13. General Manager-Announcements a. Announcements - November 21, 2019 Staff Recommendation: Receive the announcements. 14. Counsel for the District 15. Secretary of the District November 21, 2019 Regular Board Meeting Agenda Packet- Page 3 of 91 16. Board Members - Committee Minutes a. November 5, 2019 -Administration Committee - President Williams and Member McGill Staff Recommendation: Receive the Committee minutes. 17. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member McGill • November 7, 2019 - Contra Costa County Mayors' Conference hosted by the City of EI Cerrito • November 9, 2019 - Board Liaison event at Pleasant Hill Instructional Garden (PHI G) Fall Open House - presentation on protecting public health and the environment/water reuse • November 14, 2019 - Industrial Association of Contra Costa County(IACCC) Annual County Board of Supervisor's Forum in Pleasant Hill • November 19-20, 2019 - California Public Employers Labor Relations Association (CAL PELRA) 2019 Annual Training Conference in Monterey Member Nejedly Member Pilecki President Williams Staff Recommendation: Receive the reports and announcements. 18. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend formeeting attendance orexpense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. EMERGENCY SITUATIONS REQUESTS FOR FUTURE AGENDA ITEMS ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) RECESS TO CLOSED SESSION The Board will recess and reconvene in closed session in the Caucus Room. Closed Session (Not video recorded) CLOSED SESSION 19. Conference with Legal Counsel —Anticipated Litigation— exposure to litigation pursuant to November 21, 2019 Regular Board Meeting Agenda Packet- Page 4 of 91 Government Code Section 54956.9(d)(2): • One Potential Case — Brian Shenson, et al. v. County of Contra Costa, Pleasant Hill Recreation and Park District, et al., Contra Costa County Superior Court Case No. CIVMSC17-01267 RECESS TO OPEN SESSION REPORT OUT OF CLOSED SESSION ADJOURNMENT November 21, 2019 Regular Board Meeting Agenda Packet- Page 5 of 91