The URL can be used to link to this page

Home My WebLink AboutBOARD MINUTES 10-17-19 CENTRALSAN CONTRACENTRAL •STA SANITARY DISTRICT 5019 IMHOFFMARTINEZ, MINUTES* BOARD OF DIRECTORS: DAVID R.WILLMMS President REGULAR BOARD MEETING MICHAEL R.MCGILL Board Room President Pro Tem Thursday, October 17, 2019 PAUL H.CAUSEY 1:30 p.m. JAMTADJ.A.PYLECIu Open Session — Board Room (Video recorded) ROLL CALL A regular meeting of the Board of Directors was called to order by President Williams at 1:30 p.m. Secretary of the District Katie Young called roll: PRESENT. Members: Causey, McGill, Nejedly, Pilecki, Williams ABSENT.• Members: None PLEDGE OF ALLEGIANCE The Board, staff and audience joined in the Pledge of Allegiance. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) District Counsel Kent Alm announced that a closed session would be held for Item 1. RECESS TO CLOSED SESSION The Board recessed at 1:31 p.m. to reconvene in closed session in the Caucus Room. Closed Session (Not video recorded) CLOSED SESSION 1. Personnel matters pursuant to Government Code Section 54957(b)(1)— PerFormance Evaluations for following members of Executive Management Team: General Manager, Secretary of the District, and District Counsel These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. Book 67— Page 161 CENTRAL CONTRA COSTA SANITARY DISTRICT October 17, 2019 Board Meeting Minutes—Book 67-Page 162 RECESS TO OPEN SESSION The Board recessed at 2:48 p.m. to reconvene in open session in the Board Room. Open Session Resumed — Board Room (Video recorded) REPORT OUT OF CLOSED SESSION None. Member McGill left the meeting at 2:49 p.m. PUBLIC COMMENT PERIOD No comments. REQUESTS TO CONSIDER MATTERS OUT OF ORDER General Manager Roger S. Bailey requested that Item 7.a. be taken out of order, immediately after the Consent Calendar. AWARDS AND PRESENTATIONS 2. Receive Utility of the Future Today Recognition Management Analyst Christina Gee reviewed the presentation included with the agenda material and presented the recognition to Board President Williams. BOARD ACTION: Accepted the recognition. CONSENT CALENDAR 3. Approve the following: a. October 3, 2019 Board meeting minutes 4. Adopt Resolution No. 2019-068 authorizing the General Manager to execute a 25- year lease with California State Lands Commission for Central San's use of property crossing Grayson Creek in Martinez BOARD ACTION: Motion was made by Member Causey and seconded by Member Nejedly to adopt the Consent Calendar as recommended. Motion passed by unanimous vote of the Board Members present. [4-0-1; Member McGill absent.] CENTRAL CONTRA COSTA SANITARYDISTRICT October 17, 2019 Board Meeting Minutes—Book 67-Page 163 OTHER BOARD ACTION ITEMS 5. Authorize the General Manager to amend an existing professional engineering services agreement with Stantec Consulting Services, Inc. to increase the agreement ceiling from $1,540,000 to $3,078,000 for final design of the Filter Plant and Clearwell Improvements— Phase 1A, District Project 7361 This item was heard immediately after Item 7.a. Director of Engineering and Technical Services Jean-Marc Petit reviewed the presentation included with the agenda material. In response to a question from President Williams, Mr. Petit confirmed that all firms were advised that a final design would be needed during the Request for Proposal (RFP)process. BOARD ACTION: Motion was made by Member Pilecki and seconded by Member Nejedly to amend an existing professional engineering services agreement with Stantec Consulting Services, Inc., to increase the agreement ceiling from $1,540,000 to $3,078,000 for final design of the Filter Plant and Clearwell Improvements — Phase 1A, District Project 7361. Motion passed by unanimous vote of the Board Members present. [4-0-1; Member McGill absent.] LEGISLATIVE MATTERS 6. Receive final 2019 California State Legislative Session report Communication Services and Intergovernmental Relations Manager Emily Barnett provided the Board with the final 2019 Legislative Sessions Report. Staff Recommendation: Receive the report. REPORTS AND ANNOUNCEMENTS 7. General Manager— Reports a. Receive presentation entitled Recycled Water Program Full Cost Recovery This item was taken out of order, immediately preceding Item 5. Planning and Development Services Division Manager Danea Gemmell reviewed the presentation included with the agenda material. Ms. Gemmell answered several questions from the Board Members regarding replacement costs and capital expenses. CENTRAL CONTRA COSTA SANITARY DISTRICT October 17, 2019 Board Meeting Minutes—Book 67-Page 164 In response to a question from Member Pilecki, Ms. Gemmell defined the difference between Class I versus Class 11 customers. Noting that the amount being subsidized for Class II customers is a very small component of the annual sewer service charge, Member Causey raised the concept of potentially giving away the recycled water to gain more customers and generate more recycled water. Given today's world, he suggested that the Board may wish to revisit the appropriateness of the established volumetric rate set in 2002 (80 percent of competing water source rate). Member Pilecki asked how many future customers could connect to recycled water in the Zone 1 area. Ms. Gemmell responded that there is a potential to connect 115 future customers. President Williams opined that the District needs to be cautious about providing the resource at no cost and suggested looking into a concept for cost allocation and rationale for the Zone 1 payment increment. There was a discussion on the fixed costs versus actual costs in terms of recycled water. BOARD ACTION: Received the presentation. b. Receive update on Per- and Polyfluoroalkyl Substances (PFAS) Program Manager for Resource Recovery Melody LaBella reviewed the presentation included with the agenda material. BOARD ACTION: Received the update. 8. General Manager—Announcements a. Announcements— October 17, 2019 1) Public bidding for District-wide sewer Closed Circuit Television (CCTV) Inspection Project 2) Staff to attend ARMA Conference: Information Management Education and Networking Conference in Nashville, Tennessee 3) Staff to attend and present at American Water Summit in Houston, Texas, on 'The Next Generation Water Future' 4) Staff to attend National Association of Clean Water Agencies' (NACWA's) Clean Water Law and Enforcement Seminar in Austin, Texas 5) List of General Manager authorized contracts, agreements, etc. —Third Quarter 2019 CENTRAL CONTRA COSTA SANITARY DISTRICT October 17, 2099 Board Meeting Minutes—Book 67-Page 165 6) Update on personnel actions —Third Quarter 2019 Mr. Bailey made the following announcement at the meeting: 7) PG&E Power Outage —Mr. Bailey advised that during the recent planned power outage, ten pump stations were affected but continued to operate without interruption thanks to staff's preparations. BOARD ACTION: Received the announcements. 9. Counsel for the District None. 10. Secretary of the District Ms. Young announced the following upcoming Committee meetings: Real Estate, Environmental& Planning— Monday, October 21 at 8:00 a.m. Administration — Tuesday, October 22 at 8.30 a.m. Finance— Tuesday, October 22 at 2:00 p.m. BOARD ACTION: Received the announcements. 11. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Causey • October 15, 2019 -Water Task Force Meeting • October 17, 2019 - Sewer Summit • October 21, 2019 - Local One Meeting Member McGill • October 3, 2019 —Contra Costa County Mayors' Conference hosted by the City of Antioch Member McGill also provided a written report covering his announcements and other meetings. Member Neiedly — No report. Member Pilecki — No report. President Williams — No report. BOARD ACTION: Received the reports and announcements. CENTRAL CONTRA COSTA SANITARY DISTRICT October 17, 2019 Board Meeting Minutes—Book 67-Page 166 12. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. No requests. EMERGENCY SITUATIONS None. REQUESTS FOR FUTURE AGENDA ITEMS None. ADJOURNMENT The meeting was adjourned at 4:22 p.m. David R. Williams President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: 7 IKQTIeYA n \ Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California