HomeMy WebLinkAbout22.a. Receive quarterly informational list of future agenda items Page 1 of 7
Item 22.a.
,ek CENTRAL SAN
SANITARYCENTRAL CONTRA COSTA , .
October 3, 2019
TO: HONORABLE BOARD OF DIRECTORS
FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT
REVIEWED BY: ROGER S. BAILEY, GENERAL MANAGER
SUBJECT: RECEIVE QUARTERLY INFORMATIONAL LIST OF PENDING BOARD AND
STANDING COMMITTEE FUTURE AGENDA ITEMS
Attached for information only is a listing of the Board and Standing Committee future agenda items
currently being tracked by staff.
ATTACHMENTS:
1. List of upcoming agenda items
October 3, 2019 Regular Board Meeting Agenda Packet- Page 147 of 263
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ATTACHMENT 1
CENTRAL SAN
Board and Committee Future Agenda Items — October 3, 2019
The following list is a snapshot of Board and Committee future meeting agenda items as of the date this
agenda was published. The projected dates are subject to change. The items listed are for informational
purposes only; they are not agendized for discussion at this meeting.
Item Description Origin Date of Projected
Origin Date
1. Recycled Water— Full Cost Recovery: Staff report BOARD 4/18/19 10/17/19
on its investigation into the full cost of supplying
recycled water (Went to ADMIN
Committee 9/24)
2. DP 7361: Amend agreement with Stantec to increase (Went to E&O 10/17/19
cost ceiling for the Filter Plant and Clearwell Committee 9/17)
Improvements Project— Phase 1A
3. • 'M m L01:J (11 am — 3p at CSO) 11/4/19
• Strategic Planning Goals
• Develop Cultural Statement
4. Risk Management Annual Report: Receive 2018 11/7/19
Risk Management Annual Report
5. Optimizations: Receive FY 2018-19 Optimizations 11/7/19
Annual Report and FY 2019-20 Optimizations
Program Plan
6. Benchmarking: Receive results of Benchmarking 11/7/19
Study comparing Central San's performance over the
past FYs to itself, comparable CA agencies, and
nationwide agencies via the AWWA Utility
Benchmarking survey
7. DP 8436: Award construction contract for Pump Nov. 2019
Station Upgrades-Phase 1
8. Appoint President/Pro Tem: Appoint new Board 11/21/19
President and President Pro Tem for one-year terms
commencing January 1, 2020
9. SSC Financial Assistance for Customers on Fixed BOARD 4/18/19 Nov. 2019
Incomes: Review preliminary staff report re potential (preliminary
means of providing customer assistance to help fixed report)
income seniors and/or hardship cases with paying the
annual Sewer Service Charge
10. Solid Waste Recycling: Staff report re potential to BOARD 3/7/19 Nov. 2019
participate in developing a regional solution for solid
waste recycling
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October 3, 2019 Regular Board Meeting Agenda Packet- Page 148 of 263
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Item Description Origin Date of Projected
Origin Date
11. CAFR: Approve the final Comprehensive Annual Dec. 2019
Financial Report (CAFR) as of June 30, 2019 for
submission to the Government Finance Officers
Association (GFOA)
12. Audited Financials: Accept audited Financial Dec. 2019
Statements for fiscal years ended June 30, 2019 and
June 30, 2018—audit performed by Maze &
Associates; and (2) the auditor's memorandum on
internal control and required communications for the
fiscal year ended June 30,2019
13. TR871,01 am: • ' BOARD 3/21/19 Feb. 2020
Identified topics:
• Board Member Compensation and Benefits
• Parliamentary Procedures (Rosenburg's Rules
of Order)
14. =Mouil re Concord Community Reuse: BOARD 5/16/19 TBD
Consider holding joint Workshop with City of Concord (Member Pilecki
and CCWD at REEP meeting)
15. • ' • ' re Refinery Recycled Water Exchange BOARD 5/2/19 TBD
Project: Consider holding Board Workshop (Members McGill
and Pilecki)
16. Prop 218: Update on Supreme Court decision on BOARD 1/31/19 TBD
Proposition 218 in relation to the wastewater industry (Member McGill)
ADMINISTRATION •
17. SSC Financial Assistance for Customers on Fixed BOARD 4/18/19 10/15/19
Incomes: Review preliminary staff report re potential
means of providing customer assistance to help fixed
income senior and/or hardship cases with paying the
annual SSC
18. Risk Management Annual Report: Receive 2018 Staff 10/15/19
Risk Management Annual Report
19. BP 017: Conduct biennial review of Board Policy No. BOARD 5/17/18 10/15/19
BP 017- Fiscal Reserves, and consider recommending
an increase in the emergency fund reserve level
20. Contract with Meyers Nave: Contract with Meyers Staff Current 10/22/19
Nave for adjunct services to Counsel for the District contract
expires 12/31/19 - consider extension? expires
12/31/19
21. Labor Counsel Succession Planning: Principal 10/22/19
Counsel W. Daniel Clinton of Hanson Bridget LLP to
introduce partner Jennifer Martinez
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October 3, 2019 Regular Board Meeting Agenda Packet- Page 149 of 263
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Item Description Origin Date of Projected
Origin Date
22. Contract with Labor Counsel: Consider extension of Staff Current 10/22/19
contract with District labor and employment related contract
counsel expires
12/31/19
23. Optimizations: Receive FY 2018-19 Optimizations Staff 10/22/19
Annual Report and FY 2019-20 Optimizations
Program Plan
24. Benchmarking Study: Receive results of Staff 10/22/19
Benchmarking Study comparing Central San's
performance over the past FYs to itself, comparable
CA agencies, and nationwide agencies via the AWWA
Utility Benchmarking survey
25. Security Improvements: Overview of potential ADMIN 2/19/19 11/5/19
options for improvements to safety and security in the Committee
Board Room and elsewhere on the Martinez campus
26. Review BPs: Consider any needed amendments to ADMIN 8/7/19 11/5/19
the following recently adopted Board Policies: Committee
1. BP 035 — Purchasing
2. BP 036 — Informal Bidding (UPCCAA)
3. BP 037 — Delegation of Authority to GM
27. AB 5/Gig Workers: Report on AB5 and its potential BOARD 9/19/19 11/5/19
impact on Central San job descriptions
28. Internal Audit Work Plan: Approve plan for 2020 Staff Dec. or Jan.
29. UPCCAA: Receive informal assessment of recent ADMIN 1/30/19 12/10/19
implementation of Uniform Public Construction Cost Committee
Accounting Act (UPCCAA)
30. BP 031 — Use of Temporary Employees: Follow-up ADMIN 9/12/19 TBD
discussion on biennial review of policy, including Committee
information requested by Committee at September 12,
2019 meeting
31. Emails: Review and discuss "What Not to Email" ADMIN 9/12/19 TBD
Presentation from August 2019 California Association Committee
of Sanitation Agencies (CASA) Conference
32. Board Room Improvements: Discuss potential ADMIN 2/19/19 TBD
options for improvements to Board Room, including Committee 6/4/19
upgrades of audio/visual systems, etc. 8/6/19
33. OPDs: Consider possible changes to the District ADMIN 8/20/19 TBD
Code regarding backflow devices in light of California Committee
Supreme Court ruling in City of Oroville v. Superior
Court
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October 3, 2019 Regular Board Meeting Agenda Packet- Page 150 of 263
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Item Description Origin Date of Projected
Origin Date
34. IRS Compliance (Constructive Receipt Doctrine): Staff TBD
Receive update on constructive receipt issue related
to District leave cash-out practices
35. Risk Management: Receive report on agency risk Staff TBD
inventory
36. Counsel Contracts: Discuss pros and cons of ADMIN 11/6/18 TBD
pursuing a Request for Proposal (RFP)for legal Committee
services
37. Buy American Policy: Consider developing a Buy ADMIN 12/11/18 TBD
American policy Committee
38. Contingency Policy: Consider adopting a policy or BOARD 6/6/19 TBD
SOP regarding use of capital project contingency (Member Causey)
funds
39. Counsel Contracts: Discuss pros and cons of ADMIN 11/6/18 TBD
pursuing a Request for Proposal (RFP)for legal Committee
services
40. AVADs: Discuss potential policy issue related to ADMIN 3/6/18 TBD
extending sewers in the Alhambra Valley Committee
41. Logo: Revisit possibility of selling unused logo ADMIN 8/1/17 2020 or later
previously considered by Board and/or possible logo Committee
change
ENGINEERING & OPERATIONS COMMITTEE
42. DP 8457: Pump Station Upgrades-Phase 2 design Staff 10/15/19
contract
43. Hwy 4 Imp Project: Update on Highway 4 BOARD 9/19/19 10/15/19
Interchange Project, including Central San utilities that
are within Caltrans jurisdiction, and dirt piles located
on Central San buffer property
44. Septic to Sewer/CAD Project Update: Report on the BOARD 7/9/19 10/15/19
number of completed CAD projects, number of septic
tanks removed and remaining, associated costs and
other available figures, etc., as requested at July 9,
2019 meeting
45. DP 8436: Review award of construction contract for Staff 10/29/19
Pump Station Upgrades-Phase 1
46. Capital Improvement Business Case Evaluations: E&O 10/8/18 11/19/19
Review of business case evaluations for the Asset Committee
Management Program
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October 3, 2019 Regular Board Meeting Agenda Packet- Page 151 of 263
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Item Description Origin Date of Projected
Origin Date
47. Primary Effluent Control Structure CV-227 Update: E&O 9/3/19 TBD
Report staff finding of installing a gate to the 60-in Committee
conduit to mitigate potential effluent bottleneck if valve
were to fail.
48. DP 7348A: Report on completed Emergency Sludge E&O 6/4/19 TBD
Loadout Facility (ESLF) Upgrades Project, DP 7348A Committee
49. Condition Assessments: Report on condition BOARD 12/6/18 TBD
assessment (Member McGill)
FINANCE COMMITTEE
50. Administrative Overhead Rate: Revisit FY 2019-20 FINANCE 1/28/19 10/22/19
administrative overhead rate to see if a reduction is Committee
warranted in light of cost savings due to transition to
CalPERS healthcare
51. CAFR: Approve the final Comprehensive Annual Staff 11/26/19
Financial Report (CAFR) as of June 30, 2019 for
submission to the Government Finance Officers
Association (GFOA)
52. Audited Financials: Accept audited Financial Staff 11/26/19
Statements for fiscal years ended June 30, 2019 and
June 30, 2018—audit performed by ; and
(2) the auditor's memorandum on internal control and
required communications for the fiscal year ended
June 30, 2019
53. ERP Software: Receive brief report on how the new FINANCE 6/26/18 Dec. 2020
Enterprise Resource Planning software is working Committee
F REAL ESTATE, ENVIRONMENTAL & PLANNING COMMITTEE
54. BACWA: Update on recent meeting of Bay Area Monthly 10/21/19
Clean Water Association (BACWA)
55. Isle Inc: Update on whether anything has come from FINANCE 11/20/18 10/21/19
Central San's membership in this organization (it's a Committee
technology assessment group)
56. Solid Waste Recycling: Staff report re potential to BOARD 3/7/19 10/21/19
participate in developing a regional solution for solid
waste recycling
57. Large Development Projects: Update on large Staff 11/18/19
development projects within Central San's service
area, including Concord Community Reuse, Walnut
Creek and San Ramon
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October 3, 2019 Regular Board Meeting Agenda Packet- Page 152 of 263
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Item Description Origin Date of Projected
Origin Date
58. Levy Improvements: Update on the levy BOARD 9/19/19 11/18/19
improvement project from the County Flood Control
District
59. Renewable Diesel: Update on use of renewable REEP 9/16/19 TBD
diesel in District vehicles Committee
60. Use of Buffer Properties: Discuss lease and use of REEP 9/19/18 TBD
District owned buffer properties, including possible Committee
development of a Board policy for prioritization of
criteria
61. SB 100: Update on how SB 100 regarding renewable REEP 9/19/18 TBD
energy will affect Central San Committee
62. Exfiltration of Sewer Lines: Information on REEP 11/14/18 TBD
comprehensive study of 15 agencies in Southern Committee
California regarding the exfiltration of sewer lines
63. AB 1668/SB 606: Update on per capita consumption REEP 1/28/19 TBD
and how it affects the District relative to recycled water Committee
Bills re new indoor water use efficiencies for CA.
64. Vactor Truck: Hold further discussion re potential REEP 3/11/19 TBD
Vactor truck for use by hydro cleaning crews in the Committee
Collection System Operations Division to reduce use
of potable water
65. Power Savings: Provide the Committee with an REEP 7/22/19 TBD
update on the power savings link and performance of Committee
existing solar arrays
66. Mobile Shower/Restroom Unit: Update on request REEP TBD
from City of Martinez to provide wastewater disposal Committee
for mobile shower/restroom unit, in follow-up to August
26, 2019 Committee discussion
67. Farm: Annual Report on CoCo San Sustainable Farm Annual April 2020
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October 3, 2019 Regular Board Meeting Agenda Packet- Page 153 of 263