HomeMy WebLinkAbout08. Approve proposed Board Member Conference attendance for 2020 Page 1 of 4
Item 8.
CENTRAL SAN BOARD OF DIRECTORS
POSITION PAPER
MEETING DATE: OCTOBER 3, 2019
SUBJECT: APPROVE PROPOSED BOARD MEMBER CONFERENCE ATTENDANCE FOR
2020
SUBMITTED BY: INITIATING DEPARTMENT:
KATIE YOUNG, SECRETARY OF THE DISTRICT SECRETARY OF THE DISTRICT
Roger S. Bailey
General Manager
ISSUE
In accordance with Board Policy No. BP 008 - Travel Expense Reimbursement, the Board must approve Boarc
Members' proposed attendance at conferences in advance for each year.
BACKGROUND
In 2008, the Board voted to amend the Travel Expense Reimbursement Policy to require that Board Member
conference attendance be approved by the Board on a yearly basis in advance to ensure transparency.
The attached list represents proposed Board Member attendance at various industry-related conferences
throughout the upcoming calendar year.
I n the event that a Board Member wishes to attend a conference other than as shown on Attachment 1,
separate Board approval will be required. The conference attendance being approved at this meeting is for
planning purposes only and does not represent a commitment that a Board Member will attend.
ALTERNATIVES/CONSIDERATIONS
The Board may deny approval of the conference attendance or provide other direction to staff.
FINANCIAL IMPACTS
The amount of $45,000 was included in the Fiscal Year 2019-20 Operations and Maintenance Budget for
Board Member conference attendance. This amount was based on the estimate of a$2,000 cost per
attendance at in-state conferences and $3,000 per attendance at out-of-state conferences.
October 3, 2019 Regular Board Meeting Agenda Packet- Page 73 of 263
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COMMITTEE RECOMMENDATION
This matter was not reviewed by a Board Committee.
RECOMMENDED BOARD ACTION
Approve proposed conference attendance for Board Members for calendar year 2020 as shown on
Attachment 1 (for purposes of this action, attendance listed as "Maybe" will be considered approved by the
Board).
ATTACHMENTS:
1. Proposed Board Member Conference Attendance 2020
October 3, 2019 Regular Board Meeting Agenda Packet- Page 74 of 263
2020 BOARD MEMBER CONFERENCE ATTENDANCE
January 1 - December 31, 2020
BOARD MEMBERS
Conference Organization Causey McGill Nejedly Pilecki Williams
JANUARY 21-23 Yes (not thru Yes No No Yes
Winter Conference District)
Palm Springs, CA CASA
Renaissance Indian Wells
FEBRUARY 4-7 Yes No No No Maybe
Winter Conference
Atlanta, GA NACWA
FEB 24-26 Yes Maybe No No Maybe
Legislative Conference
Washington, DC CASA
St.Regis
MARCH 15-17 No Yes No No No
California Annual
Conference WateReuse
San Francisco, CA
Hyatt Regency
MARCH 31-APRIL 3 Yes (not thru Maybe No No No
Annual Conference District)
Reno, NV CWEA
Reno Sparks Convention
Center
APRIL 26-MAY 2 Yes No No No No
Water Week
Washington, DC NACWA
MAY 19-20 No Maybe No No No
CSDA Legislative Days CSDA
Sacramento, CA
JULY 13-16 Yes No No No Maybe
Annual Conference NACWA
Seattle, WA
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October 3, 2019 Regular Board Meeting Agenda Packet- Page 75 of 263
BOARD MEMBERS
Conference Organization Causey McGill Nejedly Pilecki Williams
AUGUST 12-14 Yes (not thru Yes No No Yes
Annual Conference District)
Lake Tahoe, CA CASA
Resort at Squaw Creek
AUGUST 24-27 No Maybe No No Maybe
Annual Conference
Palm Desert, CA CSDA
JW Marriott Desert Springs
Resort& Spa
SEPTEMBER 13-16 No Yes No No No
Annual Conference
Denver, CO WateReuse
Hilton Denver City Center
OCTOBER 3-7 No No No No Maybe
Annual Conference
New Orleans, LA WEFTEC
New Orleans Morial
Convention Center
NOVEMBER 16-20 No Yes No No Maybe
Annual Conference CALPELRA
Monterey, CA
CASA: confirmed
NACWA: confirmed
WateReuse: confirmed
CWEA: confirmed
CSDA: confirmed
WEFTEC: confirmed
CALPELRA: confirmed
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October 3, 2019 Regular Board Meeting Agenda Packet- Page 76 of 263