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Home My WebLink About03.a. Approve minutes of meeting held 09-19-19 Page 1 of 8 Item 3.a. ,ek CENTRAL SAN SANITARYCENTRAL CONTRA COSTA , . October 3, 2019 TO: HONORABLE BOARD OF DIRECTORS FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT SUBJECT: SEPTEMBER 19, 2019 BOARD MEETING MINUTES Attached are the draft minutes of the above Board meeting. ATTACHMENTS: 1. Draft Board Minutes 09-19-19 October 3, 2019 Regular Board Meeting Agenda Packet- Page 22 of 263 Page 2 of 8 _ CENTRAL SAN CONTRACENTRAL •STA SANITARY DISTRICT 5019 IMHOFF MINUTES* BOARD OF DIRECTORS: DAVID R. WILLIAMS President REGULAR BOARD MEETING MICHAEL R.MCGILL Board Room President Pro Tem Thursday, September 19, 2019 PAUL CAUSEY 1:30 p.m. DRAFT 'AMADJ PIJEDKI Open Session — Board Room (Video recorded) ROLL CALL A regular meeting of the Board of Directors was called to order by President Williams at 1:30 p.m. Secretary of the District Katie Young called roll: PRESENT.- Members: Causey, McGill, Nejedly, Pilecki, Williams ABSENT. Members: None PLEDGE OF ALLEGIANCE The Board, staff and audience joined in the Pledge of Allegiance. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) District Counsel Kent Alm announced that a closed session would be held for Item 1. RECESS TO CLOSED SESSION The Board recessed at 1:31 p.m. to reconvene in closed session in the Caucus Room. Closed Session (Not video recorded) CLOSED SESSION 1. Personnel matters pursuant to Government Code Section 54957(b)(1) — Performance Evaluations for following members of Executive Management Team: General Manager, Secretary of the District, and District Counsel These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. October 3, 2019 Regular Board Meeting Agenda Packet- Page 23 of 263 Page 3 of 8 CENTRAL CONTRA COSTA SANITARYDISTRICT September 19, 2019 Board Meeting Minutes -Page 2 RECESS TO OPEN SESSION The Board recessed at 1:55 p.m. to reconvene in open session in the Board Room. Open Session — Board Room (Video recorded) REPORT OUT OF CLOSED SESSION No report. PUBLIC COMMENT PERIOD No comments. REQUESTS TO CONSIDER MATTERS OUT OF ORDER None. INTRODUCTIONS 2. New employee: • Mark Turner, Electrical Technician, Operations Department, Plant Maintenance Division, effective September 4, 2019 BOARD ACTION: Welcomed Mr. Turner. CONSENT CALENDAR 3. Approve the following: a. September 5, 2019 Board meeting minutes 4. Authorize the General Manager to execute a professional engineering services agreement in an amount not to exceed $675,000 with Woodard and Curran, Inc. to provide on-call services for the Planning and Development Division for a three-year term 5. Authorize the General Manager to execute a professional engineering services agreement in an amount not to exceed $150,000 with Carollo Engineers, Inc. to provide on-call services for the Planning and Development Division for a three-year term 6. Authorize the General Manager to execute a professional engineering services agreement in an amount not to exceed $825,000 with Black and Veatch Corporation October 3, 2019 Regular Board Meeting Agenda Packet- Page 24 of 263 Page 4 of 8 CENTRAL CONTRA COSTA SANITARYDISTRICT September 19, 2019 Board Meeting Minutes -Page 3 to provide on-call services for the Planning and Development Division for a three- yearterm 7. Authorize the General Manager to execute a construction contract change order in an amount not to exceed $350,000 with C. Overaa & Company for additional bypass work under the Mechanical and Concrete Renovations, District Project 7351 8. Authorize the General Manager to purchase two additional rodding trucks to be delivered in Fiscal Years 2020-21 and 2021-22 funded from the Vehicle Replacement Program, District Project 8517 9. Adopt Resolution No. 2019-059 commemorating Special Districts Week September 22-28, 2019 President Williams asked that Item 3 be removed from the Consent Calendar because he wished to abstain from voting with respect to that item since he was unable to attend the September 5, 2019 meeting. BOARD ACTION: Motion was made by Member McGill and seconded by Member Pilecki to adopt Items 4 through 9 on the Consent Calendar as recommended. Motion passed by unanimous vote. BOARD ACTION: Motion was made by Member Causey and seconded by Member Pilecki to adopt Item 3 as recommended. Motion passed by the following vote: AYES: Members: Causey, McGill, Nejedly, Pilecki NOES: Members: None ABSTAIN: Members: Williams REPORTS AND ANNOUNCEMENTS 10. General Manager— Reports a. Receive the Fiscal Year 2018-19 Strategic Plan Annual Report Management Analyst Christina Gee reviewed the presentation included with the agenda material. The Board praised staff and Ms. Gee on the accomplishments and presentation of the strategic plan. BOARD ACTION: Received the report. b. Receive update on Mentorship Program and presentation of mentorship project on Evaluation of Central San's Appraisal Process Ms. Gee reviewed the presentation included with the agenda material. October 3, 2019 Regular Board Meeting Agenda Packet- Page 25 of 263 Page 5 of 8 CENTRAL CONTRA COSTA SANITARY DISTRICT September 19, 2019 Board Meeting Minutes-Page 4 Member Causey inquired about the time spent on the mentorship program and key performance indicators (KPI) measurement. Human Resources Manager Teji O'Malley stated that those measurements will be included in the future. It was suggested by Member Causey to have a graduation where the Board Members are invited to see all the successful presentations that have been implemented. Mr. Bailey appreciated the Board Members'thoughts and said he would be glad to involve the Board more in the future programs. Administrative Assistant Heather Fryman reviewed the presentation on her mentorship project evaluating Central San's appraisal process. Staff responded to questions regarding the new process and several Board Members provided suggestions for staff to consider. There was discussion on performance improvement plans. In response to a request from President Williams on a measurement of performance levels, Ms. O'Malley stated that staff is planning to provide a "snapshot"of the District's performance once the new process has been implemented. BOARD ACTION: Received the update and presentation. C. Receive update on Central San's Pollution Prevention Week activities and the 2019 Pollution Prevention Awards presented at the Sustainable Contra Costa Annual Awards Gala on September 17, 2019 Senior Environmental Compliance Inspector Colleen Henry reviewed the presentation included with the agenda material. Member Pilecki complimented Ms. Henry and the Communications Department staff on a job well done. Member Causey concurred and suggested implementing a teacher program recognition award for the Pollution Prevention training next year. BOARD ACTION: Received the update. 11. General Manager—Announcements a. Announcements — September 19, 2019 1) Staff to attend Elevate 2019 Annual Conference in Hollywood, Florida, September 23-26, 2019 2) Moody's affirms Central San's Rating as Aal October 3, 2019 Regular Board Meeting Agenda Packet- Page 26 of 263 Page 6 of 8 CENTRAL CONTRA COSTA SANITARY DISTRICT September 19, 2019 Board Meeting Minutes-Page 5 3) Staff to present at Adobe ColdFusion Summit in Las Vegas, Nevada, September 30-October 2, 2019 No further announcements were made during the meeting. BOARD ACTION: Received the announcements. 12. Counsel for the District — No report. 13. Secretary of the District Ms. Young announced the following upcoming Committee meeting: Finance — Tuesday, September 24 at 2:00 p.m. BOARD ACTION: Received the announcements. 14. Board Members — Committee Minutes a. September 3, 2019 — Engineering & Operations Committee — Chair Nejedly and Member Pilecki b. September 12, 2019 —Administration Committee — Chair Williams and Member McGill BOARD ACTION: Received the Committee minutes. 15. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Causey • September 17, 2019 — Sustainable Contra Costa 9th Annual Awards Gala in Pleasant Hill Member McGill • September 5, 2019 — Contra Costa County Mayors' Conference hosted by the City of San Pablo • September 9-11, 2019 —Annual WateReuse Symposium in San Diego • September 13, 2019 — Executive Team Performance Evaluations Member McGill also provided a written report covering his announcements and other meetings. Member Nejedly— No report. Member Pilecki • September 17, 2019 — Sustainable Contra Costa 9th Annual Awards Gala in Pleasant Hill October 3, 2019 Regular Board Meeting Agenda Packet- Page 27 of 263 Page 7 of 8 CENTRAL CONTRA COSTA SANITARYDISTRICT September 19, 2019 Board Meeting Minutes -Page 6 President Williams • August 21-23, 2019 — California Association of Sanitation Agencies (CASA) Annual Conference in San Diego • September 13, 2019 — Executive Team Performance Evaluations BOARD ACTION: Received the reports and announcements. 16. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. No requests. EMERGENCY SITUATIONS None. REQUESTS FOR FUTURE AGENDA ITEMS a. Member McGill requested an item be brought to the Board to acknowledge Water Professionals Appreciation Week October 5-13, 2019. b. Member Pilecki requested information on AB 5, new legislation that simplifies the test for when a "gig"worker(such as those who drive for Uber and Lyft) should be classified as an employee. He asked that a report on this topic be presented to the Administration Committee as to how it may impact Central San job classifications. C. Member Causey requested a report on the Highway 4 interchange project because he is concerned with tall piles of dirt on Central San's buffer property near the airport. d. Member McGill requested an update on the levy improvement project from the County Flood Control District. All Board Members agreed on adding the above future agenda items. ADJOURNMENT The meeting was adjourned at 3:22 p.m. David R. Williams President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California October 3, 2019 Regular Board Meeting Agenda Packet- Page 28 of 263 Page 8 of 8 CENTRAL CONTRA COSTA SANITARYDISTRICT September 19, 2019 Board Meeting Minutes -Page 7 COUNTERSIGNED: Katie Young Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California October 3, 2019 Regular Board Meeting Agenda Packet- Page 29 of 263