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Home My WebLink About00. BOARD AGENDA 10-03-19 ,dgACENTRAL SAN CENTRAL CONTRA COSTA SANITARY DISTRICT REGULAR BOARD MEETING BOARD OF DIRECTORS AGENDA DAVID R.WILLIAMS-President MCHAEL R.WGILL-President Pro Tem Thursday, October 3, 2019 PAUL HCAUSEY Board Room JAMES A.NEJEDLY 1:30 PM TAD J.PILECKI PHONE:(925) 228-9500 FAX(925)372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record.The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment.The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available.After the public has commented,the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.ora. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303 or kyounq@.centralsan.orq. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following the meeting. October 3, 2019 Regular Board Meeting Agenda Packet- Page 1 of 263 Open Session - Board Room (Video recorded) 1:30 PM ROLL CALL PLEDGE OF ALLEGIANCE INTRODUCTIONS 1. New employees: • Ann Vallee, Community Affairs Representative, Administration Department, Communication Services and Intergovernmental Relations Division, effective September 3, 2019 • Kurnesha Anderson, Household Hazardous Waste Technician, Engineering and Technical Services Department, Environmental and Regulatory Compliance Division, effective September 30, 2019 Staff Recommendation: Welcome Ms. Vallee and Ms.Anderson. President Pro Tem McGill will present the District pin. PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER AWARDS AND PRESENTATIONS 2. Receive presentation by Contra Costa Water District (CCWD) Board President Lisa Borba on local water supply, including updated water rates and major construction projects (10-minute presentation) Staff Recommendation: Receive the presentation. CONSENT CALENDAR 3. Approve the following: a. September 19, 2019 Board meeting minutes 4. Approve expenditures dated October 3, 2019 5. Receive August 2019 Financial Statements and Investment Reports 6. Adopt Resolution No. 2019-060 in support of Water Professionals Appreciation Week October 5-13, 2019 7. Approve proposed Board Calendar for 2020 8. Approve proposed Board Member conference attendance for 2020 9. Confirm publication of a summary of uncodified District Ordinance No. 308 10. Adopt Resolution No. 2019-061 accepting a recorded Grant of Irrevocable Offer of Dedication of a Sanitary Sewer Easement, related to Job 6538, located in Walnut Creek October 3, 2019 Regular Board Meeting Agenda Packet- Page 2 of 263 11. Adopt Resolution No. 2019-062 accepting an offer of dedication from a recorded Grant of Irrevocable Offer of Dedication of a Sanitary Sewer Easement and accepting a portion of the offer of dedication of a sanitary sewer easement as depicted on Subdivision Map 9330, located in Moraga 12. Adopt Resolution No. 2019-063 accepting a portion of the offers of dedication of sanitary sewer easements in San Ramon as depicted on Subdivision Map 9325 13. Adopt Resolution No. 2019-064 accepting recorded Grants of Irrevocable Offers of Dedication of sanitary sewer easements as related to Jobs 6627 and 6636 in San Ramon, and Job 6653 in Alamo 14. Adopt Resolution No. 2019-065 accepting recorded Grants of Irrevocable Offers of Dedication of sanitary sewer easements as related to Job 6549 in Pleasant Hill 15. Adopt Resolution No. 2019-066 accepting an offer of dedication of a sanitary sewer easement as depicted on Subdivision Map 9469 and accepting a recorded Grant of Irrevocable Offer of Dedication of a sanitary sewer easement as related to Job 6660 in Pleasant Hill 16. Adopt Resolution No. 2019-067 authorizing an amendment to an existing sanitary sewer easement as related to Job 6630 in San Ramon 17. Authorize the General Manager to execute a professional engineering services agreement in an amount not to exceed $450,000 with HDR, I nc. to provide on-call services for the Planning and Development Division for a three-year term 18. Authorize the General Manager to execute a professional engineering services agreement in an amount not to exceed $150,000 with Hazen and Sawyer, P.C. to provide on-call services for the Planning and Development Division for a three-year term 19. Authorize the General Manager to execute a professional engineering services agreement in an amount not to exceed $900,000 with West Yost Associates to provide on-call services for the Planning and Development Division for a three-year term Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. OTHER BOARD ACTION ITEMS 20. Receive Capital Improvement Budget Fiscal Year 2018-19 Pre-Audit Year-End Status Report (5-minute staff presentation) Staff Recommendation: Receive the report. 21. Receive Fiscal Year 2018-19 Pre-Audit Year-End Financial Statement Summary Report; and consider alternatives for allocating (a) $9.78 million FY 2018-19 favorable budget variance, and (b) $1.25 million budgeted in FY 2019-20 toward employee-related unfunded liabilities (15-minute staff presentation) October 3, 2019 Regular Board Meeting Agenda Packet- Page 3 of 263 Staff Recommendation (Motion(s) Required): Receive the report and provide direction to staff regarding allocation of: • $9.78 million FY 2018-19 favorable budget variance; and • $1.25 million budgeted in FY 2019-20 toward employee-related unfunded liabilities. REPORTS AND ANNOUNCEMENTS 22. General Manager- Reports a. Receive quarterly informational list of pending Board and Standing Committee future agenda items (No presentation is planned;staff will be available to answer questions) Staff Recommendation: Receive the list. b. Receive Internal Audit Report on revenue controls (10-minute presentation by Senior Internal Auditor) Staff Recommendation: Receive the report. C. Receive Fiscal Year 2018-19 Household Hazardous Waste Program Annual Report (5-minute staff presentation) Staff Recommendation: Receive the report. 23. General Manager-Announcements a. Announcements - October 3, 2019 Staff Recommendation: Receive the announcements. 24. Counsel for the District 25. Secretary of the District 26. Board Members - Committee Minutes a. September 16, 2019 - Real Estate, Environmental & Planning Committee - Chair Pilecki and Member McGill b. September 17, 2019 - Engineering & Operations Committee - Chair Nejedly and Member Pilecki C. September 24, 2019 - Finance Committee - Chair Causey and Member Nejedly Staff Recommendation: Receive the Committee minutes. 27. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Causey Member McGill • September 21-25, 2019 - Water Environment Federation Technical Exhibition (WEFTEC) in Chicago, Illinois October 3, 2019 Regular Board Meeting Agenda Packet- Page 4 of 263 Member NW" dl Pilecki President Williams Staff Recommendation: Receive the reports and announcements. 28. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. 29. Board Members - Other Items a. Consider proposed changes to Contra Costa Special Districts Association (CCSDA) Bylaws Staff Recommendation: Provide comments to Member McGill, Central San's CCSDA Board Representative. EMERGENCY SITUATIONS REQUESTS FOR FUTURE AGENDA ITEMS ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) RECESS TO CLOSED SESSION The Board will recess and reconvene in closed session in the Caucus Room. Closed Session (Not video recorded) CLOSED SESSION 30. Conference with Legal Counsel - existing litigation pursuant to Government Code Section 54956.9(d)(1): • Contra Costa County Deputy Sheriffs Association, et al. v. Contra Costa County Employees'Retirement Association (CCCERA), et al., Court of Appeal, 1 It Appellate District, Division Four, Case No. A141913 31. Conference with Legal Counsel - existing litigation pursuant to Government Code Section 54956.9(d)(1): • Kappel v. Central Contra Costa Sanitary District, et al., Contra Costa County Superior Case No. C19-01012 October 3, 2019 Regular Board Meeting Agenda Packet- Page 5 of 263 RECESS TO OPEN SESSION REPORT OUT OF CLOSED SESSION ADJOURNMENT October 3, 2019 Regular Board Meeting Agenda Packet- Page 6 of 263