HomeMy WebLinkAbout03.c. Receive Pre-Audit Fiscal Year 2018-19 Capital Improvement Budget Year-End Status Report Page 1 of 6
Item 3.c.
CENTRAL SAN
September 24, 2019
TO: FINANCE COMMITTEE
FROM: EDGAR J. LOPEZ, CAPITAL PROJECTS DIVISION MANAGER
REVIEWED BY: JEAN-MARC PETIT, DIRECTOR OF ENGINEERING AND TECHNICAL
SERVICES
ROGER S. BAILEY, GENERAL MANAGER
SUBJECT: RECEIVE PRE-AUDIT FISCAL YEAR 2018-19 CAPITAL IMPROVEMENT
BUDGET YEAR-END STATUS REPORT
The Board of Directors (Board) approves the Capital Improvement Budget (CIB) and Ten-Year Plan on a yearly
basis. At fiscal year (FY) end, staff reviews and compares the final revenues and expenditures, based on the
pre-audit financial reports, to update the Board on the progress of the Capital Improvement Program.
A public hearing was held on June 7, 2018, after which the Board adopted the FY 2018-19 CIB. The proposed
revenue and estimated expenditures for the FY 2018-19 CIB were approximately$55,889,000 and $45,319,000,
respectively. Based on the pre-audit June 2019 financial statements, the actual revenues and expenditures
including carry-forward and budget transfers are $60,871,000 and $43,794,000, as detailed in Attachment 1 -
Pre-Audit FY 2018-19 CIB Year-End Status Report.
Attached is the presentation that staff will review with the Committee.
Strategic Plan re-In
GOAL TWO: Strive to Meet Regulatory Requirements
Strategy 1 - Strive to achieve 100%permit compliance in air, water, land, and other regulations, Strategy 2- Strive to
minimize the number of sanitary sewer overflows
GOAL THREE: Be a Fiscally Sound and Effective Water Sector Utility
Strategy 2- Manage costs
GOAL FOUR: Develop and retain a highly trained and innovative workforce
Strategy 3- Meet or exceed industry safety standards
GOAL FIVE: Maintain a Reliable Infrastructure
Strategy 1 - Manage assets optimally throughout their lifecycle, Strategy 2- Facilitate long-term capital renewal and
replacement, Strategy 3- Protect District personnel and assets from threats and emergencies
GOAL SIX: Embrace Technology, Innovation and Environmental Sustainability
Strategy 1 -Augment the region's water supply, Strategy 3- Encourage the review and testing of technology to optimize
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and modernize business operations
ATTACHMENTS:
1. Pre-Audit FY 2018-19 CI B Year-End Status Report
2. Presentation
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Attachment 1
Pre-Audit FY 2018-19 CIB Year-End Status Report
Sewer Construction Fund:
Actual
Revenue
Sewer Service Charge $27,926,268 $28,588,626 2.4%
Ad Valorem Taxes $13,300,000 $14,723,204 10.7%
Capacity Fees $5,900,000 $7,616,457 29.1%
Pumped Zone Fees $600,000 $459,839 -23.4%
Interest Income $570,000 $1,121,528 96.8%
Reimbursements
City of Concord $7,150,000 $7,973,516 11.5%
All Other' $443,000 $387,931 -12.4%
Total Revenue $55,889,268 $60,871,101 8.9%
Budget-P7 2018-19 (Variance) (Variance)m
FY 2018- Ydjusted FY 2018-19
Budge,J19 LA4 udget3 Actual to-Actual Forward-
Expenditures 7
Collection System $19,347,000 $19,048,139 $19,857,390 2.6% 4.3/o°
Program
Treatment Plant
Program $16,865,000 $24,640,400 $19,964,433 18.4% -19.0%
General
Improvements $4,750,000 $5,128,429 $2,363,600 - 50.2% -53.9%
Program
Recycled Water $2,857,000 $3,470,859 $1,608,883 - 43.7% -53.7%
Program
Contingency2 $1,500,000 $0 $0 0% 0%
Total Expenditures $45,319,000 $52,287,827 $43,794,306 -3.4% -16.2%
Includes Developer Fees, Charges, and other reimbursements
2 Contingency budget transferred to CIB programs.
3 Includes Carry-forward and transfers
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Attachment 2
t
PRE-AUDIT FISCAL YEAR 2018-19
CAPITAL IMPROVEMENT BUDGET
YEAR-END STATUS REPORT
Finance Committee Meeting
September 24, 2019
a- .
� Edgar J. Lopez, P.E.
Capital Projects Division Manager
PRE-AUDIT FY 2018-19
REVENUE
2018-19 (Variance)
Budget Actual Budget-to-
Actual
Revenue
Sewer Service Charge $27,926,268 $28.588,626 2.4%
Ad Valorem Taxes $13,300,000 $14,723,204 10-7%
Capacity Fees $5,900,000 $7.616,457 29.1%
Pumped Zone Fees $800,000 $459.839 -23.4%
Interest€ncorne $570,000 $1,121,528 96-845
Reimbursements
City of Concord $7,150,000 $7,973,516 11-5%
All Other' $443,000 $387.931 -12.4%
Total Revenue $66,889,268 $80,871,181 89°6
Includes developer fees,charges,and other reimbursements
1
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PRE-AUDIT FY 2018-19
EXPENDITURES
11"201"8�2'19 -19 (Variance) Carry
'jur FY 2018 Budget-
udget-- Actual to-Actual Forward-
6- to-Actual
Expenditures
Collection System $19,347,000 $19,048,130 $19,857,390 2.6% 4.3%
Program
Treatment Plant $15,865,000 $24,640,400 $19,964,433 18.4% -19.0%
Program
General
Improvements $4,750,000 $5,128,429 $2,363,600 -50.2% -53.9%
Program
Recycled Water $2857,000 $3,470,859 $1,608,883 -43.7% -53.7%
Program
Contingency2 $1,500,000 $0 $0 0% 0%
Total Expenditures $45,319,000 $52,287,827 $43,794,306 -3d% -16.2%
2 Contingency budget transferred to CIB programs
3 Includes carry-forward and FY 2018-19 transfers
�3
MAJOR PROJECT VARIANCES ($750K)
BY PROGRAM
Collection System Program
FY r2018-19
Budget Actuals Sewer Construction project is ahead
Renovation— $500,000 $1,561,461 of schedule and ongoing;
Phase 13,District funds are available in
Project(DP)8452 FY 2019-20
Construction project is ahead
Walnut Creek Sewer of schedule and ongoing;
Renovation— $500,000 $2,604,854 funds are available in
Phase 13,DP 8455 FY 2019-20
Treatment Plant Program
r r
Budget
Sludge Blending New project authorized in
Tank Repairs,DP $776,000 $0 late FY 2018-19.
6172 Construction is to start soon
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MAJOR PROJECT VARIANCES ($750K)
BY PROGRAM
General Improvements Program
FY 2018-19 FY 2018-19
Budget Actuals -a
Vehicle Large CSO purchases
Replacement $1,245,041 $217,732
Program, DP 8517 arriving early FY 2019-20
Recycled Water Program
FY 2018-19 FY 2018-19 Comments
Budget Actuals Plant and
Clearwell Project re-scoped to
Improvements— $2,374,707 $1,180,809 include Phase 1Aitems
Phase 1A, DP 7361
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QUESTIONS?
Ilk
q `e
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September 24, 2019 Regular FINANCE Committee Meeting Agenda Packet- Page 87 of 128