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Home My WebLink About04.a. Receive report on Fiscal Year 2018-19 Closeout of Capital Improvement Projects Page 1 of 20 Item 4.a. Av CENTRAL SAN September 17, 2019 TO: ENGINEERING AND OPERATIONS COMMITTEE FROM: EDGAR J. LOPEZ, CAPITAL PROJECTS DIVISION MANAGER REVIEWED BY: PHILIP LEIBER, DIRECTOR OF FINANCE AND ADMINISTRATION JEAN-MARC PETIT, DIRECTOR OF ENGINEERING AND TECHNICAL SERVICES SUBJECT: RECEIVE REPORT ON FISCAL YEAR 2018-19 CLOSEOUT OF CAPITAL IMPROVEMENT PROJECTS Ten capital improvement projects have been closed in Fiscal Year 2018-19. Attachment 1 lists the expenditures and budget underrun or overrun for each project. All expenditures are based on the pre-audit financial reports ending June 30, 2019. Attachment 2 contains a brief summary of the work completed under each project. For project budget details, please reference the information provided under the Financial Statements. Strategic Plan Tie-In GOAL ONE: Provide Exceptional Customer Service Strategy 3- Maintain a strong reputation in the community GOAL TWO: Strive to Meet Regulatory Requirements Strategy 1 - Strive to achieve 100%permit compliance in air, water, land, and other regulations, Strategy 2- Strive to minimize the number of sanitary sewer overflows, Strategy 3- Comply with all federal, state, and local regulations related to District administration GOAL THREE: Be a Fiscally Sound and Effective Water Sector Utility Strategy 2- Manage costs GOAL FOUR: Develop and retain a highly trained and innovative workforce Strategy 3- Meet or exceed industry safety standards GOAL FIVE: Maintain a Reliable Infrastructure Strategy 1 - Manage assets optimally throughout their lifecycle, Strategy 2- Facilitate long-term capital renewal and replacement, Strategy 3- Protect District personnel and assets from threats and emergencies September 17, 2019 EOPS Regular Committee Meeting Agenda Packet- Page 28 of 49 Page 2 of 20 ATTACHMENTS: 1. Expenditure Summary 2. Project Descriptions 3. Presentation September 17, 2019 EOPS Regular Committee Meeting Agenda Packet- Page 29 of 49 Page 3 of 20 Attachment 1 Expenditure Summary Fiscal Year 2018-19 Closed Projects TREATMENT PLANT PROGRAM DISTRICT AUTHORIZED EXPENDITURES UNDERRUN PROJECT PROJECT TITLE BUDGET AS OF 6/30/19OVERRUN NO. 6/30/19 (OVERRUN) 7291 Pump and Blower Building Seismic 6,782,000 6,646,092 135,908 Upgrades 7329 Furnace Burner Upgrade 220,000 156,933 63,067 Program Totals $7,002,000 $6,803,025 $198,975 COLLECTION SYSTEM PROGRAM DISTRICT PROJECT PROJECT TITLE AUTHORIZED EXPENDITURES UNDERRUN No. BUDGET AS OF 6/30/19 (OVERRUN) 8412 Pleasant Hill-Grayson Creek Trunk 15,100,000 15,263,187 (163,187) Sewer 8430 Lafayette Sewer Renovation - 4,367,000 4,302,883 64,117 Phase 11 8433 South Orinda Sewer Renovation - 4,721,000 4,680,368 40,632 Phase 6 8435 Walnut Creek Sewer Renovation - 4,550,000 4,547,368 2,632 Phase 12 8445 North Orinda Sewer Renovation - 4,367,000 4,304,618 62,382 Phase 7 8453 Willows Sewer Repair 98,000 98,000 0 Program Totals $33,203,000 $33,196,424 $6,576 GENERAL IMPROVEMENTS PROGRAM DISTRICT PROJECT PROJECT TITLE AUTHORIZED EXPENDITURES UNDERRUN No. BUDGET AS OF 6/30/19 (OVERRUN) 8238 Asset Management Development 3,369,185 3,365,658 3,527 Program 8247 Property and Building Improvements 400,000 352,427 47,573 Program Totals $3,769,185 $3,718,085 $51,100 RECYCLED WATER PROGRAM There were no projects closed in Fiscal Year 2018-19. Page 1 of 1 September 17, 2019 EOPS Regular Committee Meeting Agenda Packet- Page 30 of 49 Page 4 of 20 Attachment 2 Project Descriptions Fiscal Year 2018-19 Closeouts TREATMENT PLANT PROGRAM Project No. Project Title 7291 Pump and Blower Building Seismic Upgrades The Pump and Blower Building is located at the treatment plant in Martinez and houses critical equipment for the treatment operation, which includes the aeration turbines, primary effluent pumps, standby effluent pumps, final effluent pumps, service air, and critical electrical gear. This project upgraded the building structure to meet current seismic standards by installing concrete shearwalls, steel bracings, modifying columns and beams, and other specialty seismic design to Life Safety Plus standards for protection of employees and critical equipment. 7329 Furnace Burner Upgrade The incinerators at the treatment plant were constructed in the early 1970s and became fully operational around 1985. They were originally designed to incinerate commingled waste and sludge; however, they have been used solely on wastewater solids. As a result, the incinerator burners are not optimally sized for the actual loading or for landfill gas usage, which increases difficulty in operating the system. This project performed the planning and evaluation of replacing the burners and upgrading the controls since the equipment is at the end of its useful life and obsolete. The design and construction improvements for this project was consolidated with the larger Solids Handling Facility Improvements Project, District Project 7348. COLLECTION SYSTEM PROGRAM Project No. Project Title 8412 Pleasant Hill-Grayson Creek Trunk Sewer This critical project served two major purposes; to replace deficient sewers along Grayson Creek and Pleasant Hill Road, and to prepare for future renovation work by installing trunk sewers that will be used for replacement sewers at Gregory gardens in the City of Pleasant Hill (City). In addition, this project was coordinated with the City's proposed paving of Pleasant Hill Road and other streets. Work included installation of up to 9,800 feet of trunk sewers ranging from 18- to 24-inch, three major 36-inch crossings, abandonment of 6,000 feet of sewers, 2,000 feet of which is located along Grayson Creek, and installed or modified 53 manholes. 8430 Lafayette Sewer Renovation - Phase 11 This project replaced or renovated 8,360 feet of small diameter sewer pipes and installed 39 new manholes and modified 21 existing manholes located in easements and public rights-of-way to prevent overflows, reduce maintenance requirements, lower system infiltration, and provide excellent public customer service and outreach in the City of Lafayette. 8433 South Orinda Sewer Renovation - Phase 6 This project replaced or renovated 8,980 feet of small diameter sewer pipes and installed 25 new manholes and modified 25 existing manholes located in easements and public rights-of-way to prevent overflows, reduce maintenance requirements, lower system infiltration, and provide excellent public customer service and outreach in the City of and unincorporated Orinda. 8435 Walnut Creek Sewer Renovation - Phase 12 This project replaced or renovated 8,950 feet of small diameter sewer pipes and installed 30 new manholes and modified 18 existing manholes located in easements and public rights-of-way to Page 1 of 2 September 17, 2019 EOPS Regular Committee Meeting Agenda Packet- Page 31 of 49 Page 5 of 20 Attachment 2 Project Description Fiscal Year 2018-19 Closeouts prevent overflows, reduce maintenance requirements, lower system infiltration, and provide excellent public customer service and outreach in the City of and unincorporated Walnut Creek. 8445 North Orinda Sewer Renovation — Phase 7 This project replaced or renovated 8,475 feet of small diameter sewer pipes and installed 20 new manholes and modified 25 existing manholes located in easements and public rights-of-way to prevent overflows, reduce maintenance requirements, lower system infiltration, and provide excellent public customer service and outreach in the City of and unincorporated Orinda. 8453 Willows Sewer Repair This emergency project was due to a sewer main failure at the Willows Shopping Center in Concord. The repair was performed by the Pleasant Hill-Grayson Creek Trunk Sewer project contractor and coordination with the nearby commercial businesses. GENERAL IMPROVEMENTS PROGRAM Project No. Project Title 8238 Asset Management Development Program The purpose of this project was to develop a comprehensive Asset Management Program that optimizes the lifecycle of Central San assets and delivers high quality/reliable services in a sustainable manner for customers with an acceptable level of risk. Under this project, the implementation of Central San's CityWorks computerized maintenance management system was completed, the development and implementation of E-Builder, Central San's program management information system was completed, and the consolidation of closed circuit television databases and updating the Asset Management Plan was performed. Also, several other efforts, such as the utility locating and condition assessments of critical equipment templates, drafting to consolidate the treatment plant as-builts and information, coordination and updating of standard operating procedures and manual or reports. This project created the foundation of Asset Management that staff will continue to build on through the Operations groups and within future projects. 8247 Property and Building Improvements A significant majority of this project consisted of interior modifications to Bay 1 at the 4737 Imhoff Place warehouse building. Modifications included relocation and construction of a new lab and cabinets for the Environmental Compliance group and Americans with Disabilities Act parking. This project also included the purchase of office equipment for the Headquarters Office Building. Originally, the scope of this project included other locations or buildings; however, other projects have consolidated the proposed work or future projects will evaluate the needs of the facilities. RECYCLED WATER PROGRAM Project No. Project Title There were no Recycled Water projects closed in Fiscal Year 2018-19. Page 2 of 2 September 17, 2019 EOPS Regular Committee Meeting Agenda Packet- Page 32 of 49 Page 6 of 20 Attachment 3 FISCAL YEAR 2018-19 CLOSED CAPITAL PROJECTS Engineering and Operations Committee Meeting September 17, 2019 Edgar J. Lopez, PE Capital Projects Division Manager TOTAL EXPENDITURES BY CAPITAL PROGRAM Program Total Expenditures Treatment Plant $6,803,025 Collection System $33,196,424 General Improvements $3,718,085 Recycled Water $0 CENTRALSAN 1 September 17, 2019 EOPS Regular Committee Meeting Agenda Packet- Page 33 of 49 Page 7 of 20 TREATMENT PLANT PROGRAM CLOSED PROJECT > $1 MILLION Project Project Title Total Number Expenditures 7291 Pump and Blower Building Seismic $6,646,092 Upgrades AML CENTRALSAN PUMP AND BLOWER BUILDING SEISMIC UPGRADES, DISTRICT PROJECT (DP) 7291 Purpose: • To improve the seismic safety of the Pump and Blower Building in the treatment plant for employees and to protect critical infrastructure Work Completed: • Constructed concrete shear walls, installed steel braces, modified columns and beams, and other specialty seismic modifications to upgrade the Pump and Blower Building to current seismic standards • Major coordination with existing mechanical and electrical systems to construct the project CENTRALSAN 2 September 17, 2019 EOPS Regular Committee Meeting Agenda Packet- Page 34 of 49 Page 8 of 20 PUMP AND BLOWER BUILDING SEISMIC UPGRADES, DP 7291 1 I I Concrete shear wall under construction 5 CENTRALSAN PUMP AND BLOWER BUILDING SEISMIC UPGRADES, DP 7291 4 11 11 k- F' - ll• I Steel braces being lifted Working around existing systems s CENTRAL SAN 3 September 17, 2019 EOPS Regular Committee Meeting Agenda Packet- Page 35 of 49 Page 9 of 20 COLLECTION SYSTEM PROGRAM CLOSED PROJECTS > $1 MILLION Project Project Title Total Number Expenditures 8412 Pleasant Hill-Grayson Creek Trunk $15,263,187 Sewer 8430 Lafayette Sewer Renovation-Phase 11 $4,302,883 8433 South Orinda Sewer Renovation- $4,680,368 Phase 6 8435 Walnut Creek Sewer Renovation - $4,547,368 Phase 12 8445 North Orinda Sewer Renovation— $4,304,618 Phase 7 ` I ' CENTRALSAN PLEASANT HILL-GRAYSON CREEK TRUNK SEWER, DP 8412 Purpose: • Replace deficient trunk sewers along Grayson Creek and Pleasant Hill Road by installing new sewers that will serve as the backbone for future sewer renovation in the nearby collection system. Project was coordinated with the City of Pleasant Hill's proposed paving plans on Pleasant Hill Road and other nearby streets Work Completed: • Installed/replaced a total of 9,800 feet of pipe by open-cut and tunneling methods • Installed/modified 53 manholes • Abandoned approximately 6,000 feet of sewers, of which 2,000 feet is along Grayson Creek CENTRALSAN 4 September 17, 2019 EOPS Regular Committee Meeting Agenda Packet- Page 36 of 49 Night • r CENTRALSAN S 1 CENTRALSAN -• •- 1 • •' '-• • MR:MEMMO•- •M • Page 11 of 20 Tunneling --••— r1eY�i 466 7-ji . CENTRALSAN q�f� r F LAFAYETTE SEWER RENOVATION — PHASE 11 , DP 8430 Purpose: Replace/renovate deteriorating and high maintenance sewers that have reached the end of their useful life Work Completed: Installed/replaced a total of 8,360 feet of sewer mains by open-cut, pipe-bursting, and cured-in-place pipe (CIPP) methods Installed 39 new manholes and modified 21 existing manholes 1 ��j 12 a a ,� - CENTRALSAN - 6 September 17, 2019 EOPS Regular Committee Meeting Agenda Packet- Page 38 of 49 Page of 1 Wiwi r Open Trench CAY Pipe Bursting AcCD GENTRALSAN 1 M1 Cured Installation � S14 September 17, 2019 EOPS Regular Committee Meeting Agenda Packet- Page 39 of 49 CENTRAL SAN Page 13 of 20 SOUTH ORINDA SEWER RENOVATION — PHASE 6, DP 8433 Purpose: • Replace/renovate deteriorating and high maintenance sewers that have reached the end of their useful life. Work Completed: • Installed/replaced a total of 8,980 feet of sewer mains by horizontal directional drilling (HDD), open-cut, and pipe-bursting methods • Installed 25 new manholes and modified 25 existing manholes • Located in easements and public rights-of-way CENTRALSAN ` 15 1 J yr Night Work in ~- ■* Downtown Orinda 1 - i 1i 16 CENTRALSAN 8 September 17, 2019 EOPS Regular Committee Meeting Agenda Packet- Page 40 of 49 t y a..s Jim _ x 1 CENT ALS ��Jrl ,•'A• '� - L` � l i Y S CENTRALSAN • Page 15 of 20 Mon. r Open Cut -J� �i 19 CENTRALSAN WALNUT CREEK SEWER RENOVATION — PHASE 12, DP 8435 Purpose: • Replace/renovate deteriorating and high maintenance sewers that have reached the end of their useful life Work Completed: • Installed/replaced a total of 8,950 feet of sewer mains by open-cut, pipe-bursting, and HDD methods • Installed 30 new manholes and modified 18 existing manholes • Located in easements and public rights-of-way zo CENTRALSAN 10 September 17, 2019 EOPS Regular Committee Meeting Agenda Packet- Page 42 of 49 s v: CENTRALSAN CENTRAL SAN Page 17 of 20 NORTH ORINDA SEWER RENOVATION — PHASE 7, DP 8445 Purpose: • Replace/renovate deteriorating and high maintenance sewers that have reached the end of their useful life Work Completed: • Installed/replaced a total of 8,475 feet of sewer mains by CIPP, open-cut, and pipe-bursting methods • Installed 20 new manholes and modified 25 existing manholes • Located in easements and public rights-of-way • Replaced two creek crossings ` 23 CENTRALSAN Aerial Crossing during Construction Y' - Aerial Crossing ..Y After 24 CENTRALSAN 12 September 17, 2019 EOPS Regular Committee Meeting Agenda Packet- Page 44 of 49 •r .. Pw CENTRALSAN j -:•�`. �. CRY_ .�:� � • C • C- .a-•_ J CENTRAL SAN Page 19 of 20 GENERAL IMPROVEMENTS PROGRAM CLOSED PROJECT > $1 MILLION Project Project Title Total Number Expenditures 8238 Asset Management Development Program $3,365,658 Purpose: • To develop a comprehensive Asset Management Program that optimizes the lifecycle of assets and delivers high quality/reliable services in a sustainable manner with an acceptable level of risk Work Completed: • Completed CityWorks computerized maintenance management system • Completed E-Builder program management information system implementation • Completed condition assessment of critical equipment templates, updating standard operating procedures and more 27 CENTRALSAN SYSTEMS INTEGRATION CIP Prioritization Asset Management InfoAllaubee InfolN9arirs!CM Hydraulic Model esri ArcGIS District Geographic Information System GEO POORTAL Enterprise Content Management: T Environmental Compliance • Record Drawings SUNGM8• Stormwater and Pre-Treatment Programs Permits • County Parcel Maps •Permitting •Accounting Land Use Z I\I 28 CENTRALSAN 14 September 17, 2019 EOPS Regular Committee Meeting Agenda Packet- Page 46 of 49 Page 20 of 20 ASSET MANAGEMENT DEVELOPMENT PROGRAM, DP 8238 1o6� O0 . : Business Process Mapping e, M0.tH Treatment Plant Asset Register zs CENTRALSAN QUESTIONS? ::-1 I 130 C' WCENTRALSAN 15 September 17, 2019 EOPS Regular Committee Meeting Agenda Packet- Page 47 of 49