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HomeMy WebLinkAboutReal Estate, Environmental & Planning MINUTES 08-26-19 Page 2 of 6 CENTRALSAN CONTRACENTRAL •STA SANITARY DISTRICT 5019 IMHOFF BOARD OF DIRECTORS: REGULAR MEETING OF THE DAVID R. WILLIAMS President CENTRAL CONTRA COSTA MICHAEL R.MCGILL SANITARY DISTRICT President Pro Tent REAL ESTATE, ENVIRONMENTAL PAUL HCAUSEY & PLANNING COMMITTEE JAMES A.N TAD J PILEDLY ILECKI MINUTES PHONE: (925)228-9500 FAX. (925)372-0192 www.centralsan.org Monday, August 26, 2019 9:00 a.m. 2N1 Floor Conference Room 5019 Imhoff Place Martinez, California Committee: Chair Tad Pilecki Member Mike McGill Staff. Katie Young, Secretary of the District Ann Sasaki, Deputy General Manager Jean-Marc Petit, Director of Engineering and Technical Services Danea Gemmell, Planning and Development Services Division Manager Melody LaBella, Resource Recovery Program Manager Lori Schectel, Environmental and Regulatory Compliance Division Manager Dan Frost, Senior Engineer (left after Item 3.b.) Amanda Cauble, Associate Engineer (left after Item 3.b.) Guest: Rick Hernandez (left after Item 4.d.) 1. Call Meeting to Order Chair Pilecki called the meeting to order at 9:04 a.m. 2. Public Comments None. September 5, 2019 Regular Board Meeting Agenda Packet- Page 190 of 201 Page 3 of 6 Real Estate, Environmental & Planning Committee Minutes August 26, 2019 Page 2 3. Items for Committee Recommendation to Board a. Review draft Position Paper to authorize the General Manager to execute a professional engineering services agreement in an amount not to exceed $675,000 with Woodard and Curran, Inc. to provide on-call services for the Planning and Development Division for a three-year term Ms. Gemmell reviewed the draft Position Paper provided in the agenda materials. She advised the Committee that staff plans on using Woodard and Curran, Inc. (previously RMC Water and Environment) to provide on-call services. By approving a three-year service agreement, staff will avoid additional administration work. Chair Pilecki requested staff provide a description in the Position Paper of the process of tracking the agreement regarding the releases and the authority level of the releases. Mr. Petit stated that new procedures are being created through e-Builder in order to track this information. Member McGill appreciated the list of alternatives included in the Position Paper and stated that three are a number of compelling reasons to approve the three-year term, including that Central San is not guaranteed to spend the full amount of$225,000 per year, all tasks will be negotiated and tracked, and this is for work that Central San would have contracted for. This process guarantees timely and cost-effective selection of a consultant for the quality of service the District wants. He stated that he strongly supported this agreement. Chair Pilecki requested staff define small to medium projects in dollar figures, the number of consultants interviewed, along with adding additional information to the alternatives, including an alternative to add staff instead of hiring a consultant and why staff does not recommend hiring additional staff. COMMITTEE ACTION: Reviewed and recommended Board approval. b. Review draft Position Paper to authorize the General Manager to execute a professional engineering services agreement in an amount not to exceed $150,000 with Carollo Engineers, Inc to provide on-call services for the Planning and Development Division for a three-year term Ms. Gemmell reviewed the draft Position Paper included in the agenda materials. Mr. Petit advised that staff will make the same corrections suggested in Item 3.a. to this Position Paper. COMMITTEE ACTION: Reviewed and recommended Board approval. September 5, 2019 Regular Board Meeting Agenda Packet- Page 191 of 201 Page 4 of 6 Real Estate, Environmental & Planning Committee Minutes August 26, 2019 Page 3 4. Other Items a. Consider request from City of Martinez to provide wastewater disposal for mobile shower/restroom unit Ms. Gemmell advised the Committee that a request was made from the City of Martinez to collaborate with the city in implementing a program to provide a mobile shower trailer for the homeless. There would need to be a cleanout or manhole available for the discharge and staff has had discussions about fabricating a rodding inlet or cleanout connection. Member McGill asked if the discharged water would be greywater or blackwater. Ms. Gemmell stated that the shower system would contain greywater but if the trailer is also equipped with toilets, then they that would be considered as discharging wastewater and that would be something to discuss. Chair Pilecki stated that a discussion needs to happen with District Counsel regarding the gift of public funds and suggested that a Board Policy be created through the Administration Committee to consider a larger effort toward public benefit. He also suggested creating a pilot program. Member McGill was a strong proponent of this request and agreed that a pilot project could be considered. Ms. Gemmell advised the Committee that staff will gather more information and iron out the details with City of Martinez staff and will bring back the findings to a future Committee meeting. COMMITTEE ACTION: Received the information and provided input to staff. b. Receive Quarterly Development Services Production Report Ms. Gemmell advised that this item was recently presented at a Board meeting and will be received quarterly. Mr. Petit advised the Committee that the Permit Counter has moved across the street during the lobby remodel and is opened as of today until the lobby remodeling is completed. COMMITTEE ACTION: Received the report. C. Receive update on the Diablo Country Club Satellite Water Recycling Facility (SWRF) Demonstration Project Mr. Petit advised that the Diablo Country Club (DCC) has decided to move forward with the remodel of their Clubhouse and renovating the golf course to install more drought tolerant grass and replacing their sprinkler system to save September 5, 2019 Regular Board Meeting Agenda Packet- Page 192 of 201 Page 5 of 6 Real Estate, Environmental & Planning Committee Minutes August 26, 2019 Page 4 on their water consumption. At this time, they indicated to Central San that they have put the satellite water recycling facility (SWRF) on hold, while they pursue the rezoning of their property with the goal of owning and contract- operating the SWRF. Mr. Petit added that DCC is interested in having Central San own and operate the diversion facilities and off-site pipelines and concluded that the project is on hold until future discussion. Chair Pilecki commented that this new arrangement could add risk to Central San's participation in the project and that he may not be as supportive of the project, if Central San is not operating the SWRF. COMMITTEE ACTION: Received the update. d. Receive update on the Refinery Recycled Water Exchange Project Ms. LaBella reviewed the memorandum included in the agenda materials. Following the June 21 workshop where process experts from consulting and academia vetted viable alternatives for the project. Brown & Caldwell, with input from HDR and Carollo Engineers, is in the process of refining the viable alternatives from the workshop and will ultimately provide cost estimates for the most cost-effective and viable alternatives. Mr. Petit stated that the June 21 Workshop was considered a pre-peer review which generated good ideas for the water exchange. It also identified new technologies and processes that could be pilot tested. Ms. LaBella noted that a meeting is scheduled on September 6, 2019, with the three General Managers/CEO (Central San, CCWD, and Valley Water) and their respective key staff members for an update on the project. Mr. Petit added that Ms. LaBella has been in regular communication with CCWD and Valley Water staff regarding the project. Chair Pilecki suggested a Board-to-Board meeting with the three agencies to help move the project forward and keep the momentum. COMMITTEE ACTION: Received the update. e. Receive update on the most recent meeting of the Bay Area Clean Water Agencies (BACWA) Ms. Schectel announced that Executive Director of BACWA, David Williams, announced that he will be stepping down at the end of the calendar year and that an Assistant Executive Director was hired, Lori O'Neil, from East Bay Municipal Utility District (EBMUD). September 5, 2019 Regular Board Meeting Agenda Packet- Page 193 of 201 Page 6 of 6 Real Estate, Environmental & Planning Committee Minutes August 26, 2019 Page 5 It was announced that a micro-plastics symposium will be held on October 2, 2019. COMMITTEE ACTION: Received the update. 5. Announcements a. Ms. LaBella announced that a presentation will be provided to the REEP Committee next month on per- and polyfluoroalkyl substances (PFAS) and that the Water Research Foundation (WRF) is conducting a study on PFAS and invited Central San to be a participant to provide samples of its treatment plant process. 6. Suggestions for future agenda items a. Receive list of upcoming agenda items and provide suggestions for any other future agenda items COMMITTEE ACTION: Received the list and provided input to staff. 7. Future scheduled meetings Monday, September 16, 2019 at 9:00 a.m. Monday, October 21, 2019 at 8:00 a.m. Monday, November 18, 2019 at 9:30 a.m. 8. Adjournment— at 10:13 a.m. September 5, 2019 Regular Board Meeting Agenda Packet- Page 194 of 201