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Home My WebLink AboutBOARD MINUTES 08-15-19 CENTRALSAN CENTRAL CONTRA COSTA SANITARY DISTRICT 5019 IMHOFF PLACE, MARTINEZ, CA 94553-4392 MINUTES* BOARD OF DIRECTORS: DAVID R. RYLLL4MS President REGULAR BOARD MEETING Board Room MICHAEL R.MCGILL President Pro Tem Thursday, August 15, 2019 PAUL H.CAUSEY 1:30 p.m. JAMTAD JPILECKI Open Session — Board Room (Video recorded) ROLL CALL A regular meeting of the Board of Directors was called to order by President Williams at 1:30 p.m. Secretary of the District Katie Young called roll. PRESENT.• Members: Causey, McGill, Nejedly, Pilecki, Williams ABSENT. Members: None PLEDGE OF ALLEGIANCE The Board, staff and audience joined in the Pledge of Allegiance. INTRODUCTIONS 1. New employee: • Leang Pen, Maintenance Crew Member in the Operations Department, Collection System Operations Division, effective July 31, 2019 BOARD ACTION: Welcomed Mr. Pen. PUBLIC COMMENT PERIOD No comments. REQUESTS TO CONSIDER MATTERS OUT OF ORDER These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. Book 67— Page 133 CENTRAL CONTRA COSTA SANITARY DISTRICT August 15, 2099 Regular Board Meeting Minutes—Book 67-Page 934 None. CONSENT CALENDAR 2. Approve the following: a. July 25, 2019 Board meeting minutes b. August 1, 2015 Board meeting minutes 3. Temporarily suspend the provisions of District Code Section 2.04.010 due to unavailability of several Board Members at the first meeting in December, and schedule the matter of selecting the 2020 Board President and President Pro Tem for the November 21, 2019 regularly scheduled Board meeting 4. Adopt revisions to Board Policy No. BP 006 - Records Management Program, and adopt Resolution No. 2019-051 amending Central San's records retention schedules and rescinding Resolution No. 2012-014 5. Adopt revision to Board Policy No. BP 032 — Reimbursement of Toastmasters Dues 6. Adopt Resolution No. 2019-052 accepting an offer of dedication from developer LS- Walnut Creek, LLC, of a sanitary sewer easement as depicted on subdivision map 9438, related to Job 6635 7. Adopt Resolution No. 2019-053 authorizing the General Manager to execute a Memorandum of Understanding and a Real Property Agreement with Pacific, Gas & Electric Company (PG&E)for 3244 And reasen Drive, Lafayette (APN 238-060-021- 9) 8. Set a public hearing for September 5, 2019 at 1:30 p.m. pursuant to Section 6.20 of the District Code to receive comments on the proposed Reimbursement Fee for properties which could connect to Job 6579 on Denyce Court and Via Serena in Alamo BOARD ACTION: Motion was made by Member Causey and seconded by Member McGill to adopt Items 3-8 on the Consent Calendar as recommended. Motion passed by unanimous vote. BOARD ACTION: Motion was made by Member Causey and seconded by Member McGill to adopt Items 2.a. and 2.b. on the Consent Calendar as recommended. Motion passed by the following vote: AYES: Members: Causey, McGill, Nejedly, Pilecki NOES: Members: None ABSTAIN: Members: Williams CENTRAL CONTRA COSTA SANITARY DISTRICT August 15, 2019 Regular Board Meeting Minutes—Book 67-Page 135 OTHER BOARD ACTION ITEMS 9. Receive update on Central San Student Educational Programming, and presentation of the following Educational Programming awards: • 2019 CAP10 (California Association of Public Information Officials) Excellence in Public Information & Communications Award for Adventures with Toot: The Lab: o EPIC Award —Video Production — Long Form Communicator Awards presented by the Academy of Interactive &Visual Arts for Adventures with Toot: The Lab: 0 2019 Award of Excellence — Craft Category— Best Animation 0 2019 Award of Distinction — Educational Video Communications and Intergovernmental Relations Manager Emily Barnett and Customer Service Representative Ben Lavender reviewed the presentation included with the agenda materials. Member Causey thanked staff for the presentation and successful program. He recommended staff consider preparing a summer wastewater academy for children in the future. Ms. Barnett stated that staff intends to expand the education program in the future and has a goal to lead wastewater education within the next five years. Ms. Barnett and Mr. Lavender presented the three awards to Board President Williams. BOARD ACTION: Received the update and awards. 10. Authorize the General Manager to execute a three-year professional services agreement with Sustainable Contra Costa in an amount not to exceed $245,000 to continue providing comprehensive student educational programming within Central San's service area BOARD ACTION: Motion was made by Member Pilecki and seconded by Member Nejedly to authorize the General Manager to enter into a three-year agreement with Sustainable Contra Costa in an amount not to exceed $245,000 to continue providing comprehensive student educational programming within Central San's service area. Motion passed by unanimous vote. LEGISLATIVE MATTERS 11. Receive update on pending legislative matters and provide direction on priority legislation CENTRAL CONTRA COSTA SANITARY DISTRICT August 15, 2019 Regular Board Meeting Minutes—Book 67-Page 136 Ms. Barnett reviewed the Priority Legislation Tracking Sheet included with the agenda packet and said she was seeking the Board to vote on taking a support position regarding Items 16-18 on the Tracking Sheet. BOARD ACTION: BOARD ACTION: Motion was made by Member McGill and seconded by Member Pilecki to take a support position on Items 16-18 on the Priority Legislation Tracking Sheet as recommended. Motion passed by unanimous vote. REPORTS AND ANNOUNCEMENTS 12. General Manager— Re orts a. Receive Second Quarter 2019 update on Central San's energy usage BOARD ACTION: Received the energy usage update. 13. General Manager—Announcements a. Announcements—August 15, 2019 1) Public budding for Pump Station Upgrades, Phase 1, District Project 8436 2) Agreement entered into for pre-purchase of natural gas through 2021 No further announcements were made during the meeting. BOARD ACTION: Received the announcements. 14. Counsel for the District None. 15. Secretary of the District Ms. Young announced the following upcoming Committee meetings: Administration — Tuesday, August 20 at 8:30 a.m. Real Estate, Environmental & Planning—Monday, August 26 at 9:00 a.m. Finance — Wednesday, August 28 at 2:00 p.m. Engineering & Operations— Tuesday, September 3 at 2:00 p.m. BOARD ACTION: Received the announcements. CENTRAL CONTRA COSTA SANITARY DISTRICT August 15, 2019 Regular Board Meeting Minutes—Book 67-Page 137 16. Board Members— Committee Minutes a. August 6, 2019 —Administration Committee— President Williams and Member McGill BOARD ACTION: Received the Committee minutes. 17. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Cause y - No report. Member McGill • August 1, 2019 — Contra Costa County Mayors' Conference in Brentwood • August 7, 2019 — Central San Spring 2019 Management-Leadership Academy Graduation Luncheon in Pleasant Hill • August 14, 2019 — East Bay Leadership Council 2019 State of the East Bay in Dublin Member McGill also provided a written report covering his announcements and other meetings. Member Neiedly — No report. Member Pilecki • August 7, 2019 — Central San Spring 2019 Management-Leadership Academy Graduation Luncheon in Pleasant Hill President Williams — No report. BOARD ACTION: Received the reports and announcements. 18. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. No requests. EMERGENCY SITUATIONS None. REQUESTS FOR FUTURE AGENDA ITEMS None. CENTRAL CONTRA COSTA SANITARY DISTRICT August 15, 2099 Regular Board Meeting Minutes—Book 67-Page 138 ADJOURNMENT The meeting was adjourned at 2:13 p.m. David R. Williams President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: I Katie Yo 'n Secretary ovthe District Central Contra Costa Sanitary District County of Contra Costa, State of California