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HomeMy WebLinkAboutReal Estate, Environmental & Planning MINUTES 07-22-19 Page 2 of 6 CENTRALSAN CONTRACENTRAL •STA SANITARY DISTRICT 5019 IMHOFF BOARD OF DIRECTORS: SPECIAL MEETING OF THE DAVID R. WILLIAMS President CENTRAL CONTRA COSTA MICHAEL R.MCGILL SANITARY DISTRICT President Pro Tent REAL ESTATE, ENVIRONMENTAL PAUL HCAUSEY & PLANNING COMMITTEE JAMES A.N TAD J PILEDLY ILECKI MINUTES PHONE: (925)228-9500 FAX. (925)372-0192 www.centralsan.org Monday, July 22, 2019 10:00 a.m. 2N1 Floor Conference Room 5019 Imhoff Place Martinez, California Committee: Chair Tad Pilecki Member Mike McGill Guest: Russell Driver, Arc Alternatives Staff. Roger S. Bailey, General Manager Katie Young, Secretary of the District Ann Sasaki, Deputy General Manager Jean-Marc Petit, Director of Engineering and Technical Services Danea Gemmell, Planning and Development Services Division Manager Edgar Lopez, Capital Projects Division Manager Emily Barnett, Communication Services and Intergovernmental Relations Manager (left after 4.c.) Melody LaBella, Resource Recovery Program Manager Lori Schectel, Environmental and Regularoty Compliance Division Manager Dan Frost, Senior Engineer Tim Potter, Environmental Compliance Superintendent (left after Item 4.c.) Kim Stahl, Development Services Supervisor (left after Item 3.a.) Chris Carpenter, Community Affairs Representative (left after Item 4.b.) Amanda Cauble, Associate Engineer (left after Item 3.a.) 1. Call Meeting to Order Chair Pilecki called the meeting to order at 10:00 a.m. August 1, 2019 Regular Board Meeting Agenda Packet- Page 42 of 50 Page 3 of 6 Real Estate, Environmental & Planning Committee Minutes July 22, 2019 Page 2 2. Public Comments None. Chair Pilecki said Item 4.a. would be heard out of order. 3. Items for Committee Recommendation to Board a. Review draft Position Paper to authorize the General Manager to execute three (3) professional consulting services agreements, each with a three-year term in an aggregate amount not to exceed $1,325,000 over the three-year term ending June 30, 2022, to provide on-call services for the Planning and Development Services Division Item 3.a. was heard immediately after Item 4.a. Ms. Cauble reviewed the presentation included in the agenda materials. Chair Pilecki requested that staff clarify that the cost of the Permit Counter contracts are included in the implementation of the Enterprise Resource Planning (ERP) replacement project in the Position Paper when presented to the Board. Ms. Gemmell confirmed that is was indeed included. Member McGill requested that alternatives be included in the Position Paper so the public can see that the District has considered other possible options. Chair Pilecki agreed with Member McGill and suggested a couple of alternatives for staff's consideration: (1) have the General Manager request additional full-time equivalent (FTE) positions to help with succession planning for the Planning and Development Services Division; and (2) consider a shorter-term contract with 4Leaf, Inc. for the Permit Counter staff augmentation in the interim while recruiting for the FTEs. There was a lengthy discussion on the FTE count, and the FTE costs versus implementing the proposed permit counter contract with 4Leaf, Inc. COMMITTEE ACTION: Reviewed and recommended the item be brought before the full Board for consideration and discussion with recommended alternatives added to the Position Paper. August 1, 2019 Regular Board Meeting Agenda Packet- Page 43 of 50 Page 4 of 6 Real Estate, Environmental & Planning Committee Minutes July 22, 2019 Page 3 4. Other Items a. Receive update on Bay Area Pilot Stormwater Diversions to Sanitary Sewer Mr. Potter reviewed the presentation included in the agenda materials. COMMITTEE ACTION: Received the update. b. Receive update on Central San Solar Energy Opportunities This item was heard out of order, immediately after Item 2. Ms. LaBella and Mr. Driver reviewed the presentation included in the agenda materials. In response to a question from Chair Pilecki as to why the overflow basins are not being considered as potential sites for solar at this time, Ms. LaBella stated that the economics would likely not be attractive due to the soil conditions being inadequate (Bay mud) and there are maintenance concerns about having the piers for the solar arrays in our overflow basins. Mr. Petit added that since Central San has an option that avoids using the overflow basins, staff decided to consider the Lagiss property instead. Chair Pilecki inquired about potential savings for a solar project as compared to what Central San is currently spending on energy. Ms. LaBella replied that under the recommended Scenario 2, there would be approximately$4 million in savings over 25 years and that it would be cash positive within 6 years. She added that since the District's Energy Policy states that the District must be cash positive after five years, the economics could be adjusted to adhere to the Policy; however, it would slightly reduce the savings over the 25-year life of the project. Member McGill inquired if anything else can be done on the land in conjunction with the solar panels. Mr. Petit responded that renting space for cattle grazing, which is the current use of that property, could continue, as the solar arrays would be fenced. In response to a question from Chair Pilecki, Mr. Driver stated that the solar panels would likely be stationed at a fixed tilt and the responsibility of cleaning the panels will be included in the power purchase agreement. That choice (using panels that are fixed vs. track the sun) would be made by the proposers while evaluating the economics of the solar project. There was discussion regarding flight paths for the nearby airport and potential glare from solar panels. Staff stated that those issues could be addressed as part of the environmental impact report, however, staff believes the potential August 1, 2019 Regular Board Meeting Agenda Packet- Page 44 of 50 Page 5 of 6 Real Estate, Environmental & Planning Committee Minutes July 22, 2019 Page 4 Lagiss property site is far enough away from the airport so as not to be affected by these concerns. Mr. Driver also stated that anti-glare or low glare solar panels are available as an option. Member McGill stated that this item should be presented to the full Board with more specific details on implementation for consideration and consensus on direction for staff. Chair Pilecki made the following suggestions for the presentation: (1) label the sites "1-2-3"and the scenarios "a-b-c'; (2) explain why that the pond areas are not included in the evaluation sites; (3) provide background information on the differences between Renewable Energy Bill Credit Transfer(RES-BCT) and Net Energy Metering Aggregation (NEM-A); and (4) add a cash flow analysis of the approximate costs on the Next Steps for Solar Energy slide. Mr. Bailey stated that intended distinction between kilowatt and net dollars in the presentation are not apparent and asked staff to clarify that information for the Board Members. Member McGill requested staff provide the Committee with an update on the performance of our existing solar arrays. COMMITTEE ACTION: Received the update. Mr. Driver left the meeting after which Chair Pilecki resumed the agenda order by returning to Item 3.a. C. Receive information regarding proposal to provide recreational vehicle (RV) dump station on premises Mr. Petit and Ms. Gemmell reviewed the presentation included in the agenda materials. Ms. Gemmell stated that no amendment to the land use permit would be required as RV septic waste is part of our business. Mr. Lopez reviewed existing RV/trailer dump stations within Central San's service area and the benefits to customers. In response to a question regarding chemical contamination, Mr. Potter stated that generally RV waste disinfection is not as aggressive as other chemicals. Ms. Gemmell stated that last week PG&E approached Central San about renting the remaining unused area of the Kiewit property (4.5 acres) for hardening infrastructure in the Diablo Valley area. In light of this inquiry, an opportunity for Central San to collaborate with PG&E on the mutual benefit of the existing land may be possible and will be explored. Member McGill asked if PG&E would cover some of the costs. August 1, 2019 Regular Board Meeting Agenda Packet- Page 45 of 50 Page 6 of 6 Real Estate, Environmental & Planning Committee Minutes July 22, 2019 Page 5 Member McGill stated staff should continue negotiations with PG&E and also move forward with the RV dump station design. COMMITTEE ACTION: Received the information and provided input to staff. d. Receive update on the Diablo Country Club Satellite Water Recycling Facility Demonstration Project Due to time constraints, this item was postponed to a future meeting. COMMITTEE ACTION: None. e. Receive written update on the most recent meeting of the Bay Area Clean Water Agencies (BACWA) COMMITTEE ACTION: Received the update. 5. Announcements None. 6. Suggestions for future agenda items a. Receive list of upcoming agenda items and provide suggestions for any other future agenda items • As mentioned above in Item 4.b. Member McGill requested staff provide the Committee with an update on the performance of the existing solar arrays. COMMITTEE ACTION: Received the list and provided input to staff. 7. Future scheduled meetings Monday, August 26, 2019 at 9:00 a.m. Monday, September 16, 2019 at 9:00 a.m. Monday, October 21 , 2019 at 8:30 a.m. (meeting time changed to 8:00 a.m.) 8. Adjournment— at 12:27 p.m. August 1, 2019 Regular Board Meeting Agenda Packet- Page 46 of 50