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I CENTRAL SAN
CENTRAL • ■ • COSTAi. . IMHOFF PLACE, MARTINEZ, CA 9AS53-A37
REGULAR MEETING OF THE BOARD OF DIRECTORS:
CENTRAL CONTRA COSTA DAVID R, WILLIAMS
President
SANITARY DISTRICT MICHAEL R.MCCILL
FINANCE COMMITTEE Presiden t Pro Tem
PAUL H CAUSEY
JAMES A.NEJEDLY
M I N U T E S TAD J PHECKI
PHONE: (925)228-9500
Tuesday, July 23, 2019 FAX.- (925)372-0192
www.centralsan.org
2:00 p.m.
Executive Conference Room
5019 Imhoff Place
Martinez, California
Committee:
Chair Paul Causey
Member Jim Nejedly
Staff.-
Roger S. Bailey, General Manager
Katie Young, Secretary of the District
Ann Sasaki, Deputy General Manager
Phil Leiber, Director of Finance and Administration
Kevin Mizuno, Finance Manager
Stephanie King, Purchasing and Materials Manager
Shari Deutsch, Risk Management Administrator
Donna Anderson, Assistant to the Secretary of the District
1. Call Meeting to Order
Chair Causey called the meeting to order at 2:00 p.m.
2. Public Comments
None.
3. Items for Committee Recommendation to the Board
a. Review and recommend approval of expenditures dated August 1 , 2019
The Committee reviewed the expenditures included with the agenda
material, and staff responded to questions from Committee Members. One
question related to payments of$40,000.00 and $5,461.25 to the Marine
Science Institute and Sustainable Contra Costa, respectively. It was pointed
August 1, 2019 Regular Board Meeting Agenda Packet- Page 48 of 50
Page 3 of 4
Finance Committee Minutes
July 23, 2019
Page 2
out that both these payments relate to ongoing educational programs.
Mr. Bailey said that a comprehensive report on Central San's educational
outreach programming will be presented to the full Board on August 15.
There was discussion regarding a payment to Alfa-Laval (Check #224461 in
the amount of$82,788.90), the company that installed equipment associated
with the centrifuge. The Committee Members thought the total cost of labor
($47,000) seemed excessive without having additional supporting
information and requested that staff provide a breakdown of the labor costs
at the next meeting.
Both Committee Members noted that some of the procurement card charges
appear to exceed the $5,000 per-purchase limit. Mr. Leiber said that
procurement cards are billed monthly. Thus, multiple purchases charged to
the same cost center during the billing period are added together, making it
appear that the limit has been exceeded. He said staff monitors these
purchases carefully, it is hoped that the new Enterprise Resource Planning
(ERP) system will allow for more detailed descriptions of the expenditures
than at present.
With regard to legal fees, Member Causey asked how the fees charged by
Kent Alm as a sole proprietor and those charged by Meyers Nave for backup
services to Mr. Alm compare with prior years'fees. It was noted that Mr.
Alm's current fees run approximately $14,000 per month and Meyers Nave's
fees have been running just below $7,000 per month. Ms. Sasaki said the
combined fees are less than in prior years.
Member Causey said he was under the impression that staff would be
seeking a request for proposals (RFP) for legal services. Mr. Bailey said the
issue of succession planning for legal services has been discussed by the
Administration Committee a number of times. No firm date has yet been set
for an RFP. Ms. Sasaki noted that Mr. Alm is currently under contract
through December 31, 2020, and Meyers Nave through December 31, 2019.
COMMITTEE ACTION: Recommended Board approval.
4. Other Items
a. Review Risk Management Loss Control Report as of July 16, 2019
Ms. Deutsch reviewed the Loss Control Report with the Committee.
COMMITTEE ACTION: Received the report.
August 1, 2019 Regular Board Meeting Agenda Packet- Page 49 of 50
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Finance Committee Minutes
July 23, 2019
Page 3
b. Receive update on processing of Medicare reimbursements
COMMITTEE ACTION: This item was postponed to a future meeting.
5. Announcements
None.
6. Suggestions for Future Agenda Items
a. Receive list of upcoming agenda items and provide suggestions for any
other future agenda items
COMMITTEE ACTION: Received the list and provided no suggestions
for future agenda items.
7. Future Scheduled Meetings
TiQay, August `),019 at 2:00 p.m. (changed to August 28 at 2:00 p.m.)
Tuesday, September 24, 2019 at 2:00 p.m.
Tuesday, October 22, 2019 at 2:00 p.m.
8. Adjournment— at 2:29 p.m.
August 1, 2019 Regular Board Meeting Agenda Packet- Page 50 of 50