HomeMy WebLinkAbout03.d. Review draft Position Paper to authorize the General Manager to enter into a three-year professional services agreement with Sustainable Contra Costa in an amount not to exceed $245,000 to continue providing comprehensive student educational progra Page 1 of 2
Item 3.d.
CENTRAL SAN BOARD OF DIRECTORS
POSITION PAPER
DRAFT
MEETING DATE: AUGUST 6, 2019
SUBJECT: REVIEW DRAFT POSITION PAPER TO AUTHORIZE THE GENERAL
MANAGER TO ENTER INTO A THREE-YEAR PROFESSIONAL SERVICES
AGREEMENT WITH SUSTAINABLE CONTRA COSTA I N AN AMOUNT NOT
TO EXCEED $245,000 TO CONTINUE PROVIDING COMPREHENSIVE
STUDENT EDUCATIONAL PROGRAMMING WITHIN CENTRAL SAN'S
SERVICE AREA
SUBMITTED BY: INITIATING DEPARTMENT:
EMILY BARNETT, COMMUNICATIONS AND ADMINISTRATION-COMM SVCS AND
INTERGOVERNMENTAL RELATIONS INTERGOV REL
MANAGER
REVIEWED BY: PHILIP LEIBER, DIRECTOR OF FINANCE AND ADMINISTRATION
ANN SASAKI, DEPUTY GENERAL MANAGER
ISSUE
In accordance with purchasing procedures, Board authorization is required for the General Manager to
enter into a professional services agreement when the total amount exceeds the staff authority of
$100,000.
BACKGROUND
This new agreement was initiated as part of Sustainable Contra Costa's successful evaluation during the
Request for Proposal process seeking a long-term educational outreach program provider. The cost for the
three years of student programming, increasing service to more than 500 students per year, plus the additional
focus on successful implementation of Central San's award winning K-2 student education program, is
approximately$245,000. The new agreement is constructed as a one-year term, with two optional annual
renewals, for a total term of up to three years. This amount, exceeds the $100,000 General Manager authority
limit. For this reason, staff is seeking the Board's approval to enter into a new contract for the next three years.
The District's past experience with Sustainable Contra Costa has been positive and successful. For nearly 2.5
years, Sustainable Contra Costa has been providing student educational in-classroom teaching, program
evaluations, and school scheduling under a professional services agreement that will expire September 30,
2019. Sustainable Contra Costa exceeded the Fiscal Year(FY) 2016-18 Strategic Plan goals for students
served and the increased annual target for FY 2018-20 Strategic Plan goals for students served.
August 6, 2019 Regular ADMIN Committee Meeting Agenda Packet- Page 90 of 95
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Staff wishes to enter into a new three-year agreement that would incorporate both Central San's existing
programs, included updated program materials to meet new state standards, and integrate the District's newest
K-2 grade educational program.
ALTERNATIVES/CONSIDERATIONS
The Board could decide not to authorize the new agreement with Sustainable Contra Costa for student in-
classroom educational programming, but that would lessen the overall amount and quality of Central San's
outreach to the community and its customers.
FINANCIAL IMPACTS
Adequate funds to cover this contract are available in the Communication Services FY 2019-20 Budget,
which was approved by the Board on June 6, 2019.
COMMUNITY OUTREACH
This work will help support the increased goals for community outreach and students served by Central
San's educational programming in the FY 2018-20 Strategic Plan. It also fulfills the provision in Central
San's 2017 National Pollution Discharge Elimination System (NPDES) permit in which the District agrees
to conducting school outreach programs as part of the Continuation of Public Outreach Program under the
Pollutant Minimization Program.
COMMITTEE RECOMMENDATION
The Administration Committee reviewed this item at its August 6, 2019 meeting and recommended
RECOMMENDED BOARD ACTION
Authorize the General Manager to enter into a new professional services agreement for up to three years
with Sustainable Contra Costa in an amount not to exceed $245,000, to continue providing comprehensive
student educational programming within Central San's service area.
Strategic Plan re-In
GOAL ONE: Provide Exceptional Customer Service
Strategy 1 - Build external customer relationships and awareness, Strategy 3- Maintain a strong reputation in the
community
GOAL TWO: Strive to Meet Regulatory Requirements
Strategy 1 - Strive to achieve 100%permit compliance in air, water, land, and other regulations, Strategy 3- Comply
with all federal, state, and local regulations related to District administration
August 6, 2019 Regular ADMIN Committee Meeting Agenda Packet- Page 91 of 95