HomeMy WebLinkAboutEngineering & Operations MINUTES 07-09-19 Page 2 of 6
CENTRAL SAN
CENTRAL CONTRA COSTA SANITARY DISTRICT 5019 IMHOFF PLACE, MARTINEZ, CA 9A553-A392
SPECIAL MEETING OF THE BOARD OF DIRECTORS:
CENTRAL CONTRA COSTA DAVID R, wIresAMs
President
SANITARY DISTRICT MICHAEL R.MCGILL
President Pro Tem
ENGINEERING & OPERATIONS
PAUL CAUSEY
COMMITTEE H.
JAMES A.NEJEDLY
TAD J PILECKI
MINUTES PHONE: (925)228-9500
FAX: (925)372-0192
www.centralsan.org
Tuesday, July 9, 2019
2:00 p.m.
21d Floor Conference Room
5019 Imhoff Place
Martinez, California
Committee:
Chair Jim Nejedly
Member Tad Pilecki
Staff.
Roger S. Bailey, General Manager
Kenton Alm, District Counsel
Katie Young, Secretary of the District
Ann Sasaki, Deputy General Manager
Jean-Marc Petit, Director of Engineering and Technical Services
Danea Gemmell, Planning and Development Services Division Manager (left after Item 3.a.)
Edgar Lopez, Capital Projects Division Manager
Alan Weer, Plant Operations Division Manager (arrived during Item 3.b.; left during Item 4.b.)
Nathan Hodges, Senior Engineer (left after Item 4.a.)
Sasha Mestetsky, Senior Engineer (left after Item 3.b.)
Russ Leavitt, Engineering Assistant III (left after Item 3.a.)
Amelia Berumen, Senior Administrative Technician
1. Call Meeting to Order
Chair Nejedly called the meeting to order at 2:00 p.m.
2. Public Comments
No public comments.
Mr. Lopez requested that Item 3.b. be heard before Item 3.a.
July 25, 2019 Special Board Meeting Agenda Packet- Page 68 of 72
Page 3 of 6
Engineering & Operations Committee Minutes
July 9, 2019
Page 2
3. Items for Committee Recommendation to Board
a. Review draft Position Paper to adopt (1) Resolution of Intention No. 2019-
to initiate the formation of the Cordell Drive West
Contractual Assessment District (CAD) No. 2019-1 for the purpose of
installing sewer improvements on Cordell Drive and Cordell
Court in Danville; and (2) Resolution No. 2019- approving the
boundary for the proposed CAD
This agenda item was heard immediately after the conclusion of Item 3.b.
Mr. Leavitt reviewed the boundary map of the proposed CAD project area
and provided an overview of the homeowners interested in connecting to
the sewer system.
Member Pilecki inquired about the location map property sites (ten sites)
versus the draft Position Paper which states "...six directly tributary
properties..."Ms. Gemmell responded that the Cordell Drive area originally
had six properties and confirmed that ten sites is correct, staff will revise
the statement in the Position Paper.
Member Pilecki also stated that over the years, Central San has
completed several private connections to the sewer system and that he
would like staff to present a report on the number of CADs that have been
completed, the number of septic tanks that have been converted to sewer
connections, the number of septic tanks remaining in the service area, and
available associated cost data, if the data is readily available. Ms.
Gemmell stated staff would return to the Committee with an update.
COMMITTEE ACTION: Recommended Board approval.
b. Review draft Position Paper to conduct a public hearing to consider
adopting Resolution No. 2019- finding that, in accordance with
California Public Contract Code Section 7201, the Pump Station Upgrades
- Phase 1, District Project 8436, is substantially complex justifying an
increased construction contract retention amount of ten percent; and
subsequently find that the Project is exempt from the California
Environmental Quality Act (CEQA)
This item was heard out of order as the first item of business.
Mr. Lopez began by stating that the project is in the final design stage.
Based on the project complexity and the number of vendors,
subcontractors, and suppliers that will need to be coordinated by the
general contractor, staff recommends initiating the process to increase the
contract retention amount. Higher retention on other projects has been
July 25, 2019 Special Board Meeting Agenda Packet- Page 69 of 72
Page 4 of 6
Engineering & Operations Committee Minutes
July 9, 2019
Page 3
used successfully in the past with other complex project designs, most
recently the Headworks Screening Upgrades project with the
washer/compactor equipment.
Member Pilecki said that, as written, the draft Position Paper makes it
appear as though Central San is conducting a public hearing, but the
Committee/Board is deciding without input from the public.
Mr. Alm provided an overview of the governing statute that, as written,
does not refer to a formal public hearing notice (where it is published in
local newspapers, etc.). He reviewed with the Committee Public Contract
Code Section 7201(b)(4), stating that in this instance, "properly noticed"
was interpreted as a normally scheduled meeting of the Board, as this
retention determination can be delegated to a general manager or
appropriate department director, thus does not give this a regular public
hearing formality. Therefore, he made the distinction that it can be placed
on the agenda as a Board action item and not on the Consent Calendar.
Member Pilecki reiterated that the public should have the ability to give
input for the Board's consideration and the Position Paper should reflect
that the Committee recommends conducting a public hearing.
There was lengthy discussion regarding the need to increase the contract
retention amount and the Committee's concerns about the potential
ramifications a higher retention would bring within the general contractor
community bidding on the project, and as to why staff is recommending
making the CEQA determination at this time.
COMMITTEE ACTION: The Committee recommended that a public
hearing be held and that the CEQA determination be removed from
the recommendation at this time and be added for consideration at
the time of project award.
4. Other Items
a. Receive update on a sludge disposal alternative pilot with Lystek
International, Inc. (Lystek) as part of the Emergency Sludge Loadout
Facility Upgrades, District Project 7348A
Mr. Lopez provided an overview of the presentation included in the
agenda materials, stating that the estimated pilot contract cost is low and
is consistent in cost with other existing sludge disposal contracts.
Mr. Petit stated that staff is pursuing the disposal alternative pilot since
hauling sludge to a nearby landfill may not be a feasible long-term
solution. Mr. Alm added that, as a matter of future planning and with
July 25, 2019 Special Board Meeting Agenda Packet- Page 70 of 72
Page 5 of 6
Engineering & Operations Committee Minutes
July 9, 2019
Page 4
restrictions imposed by the County, the landfill may not be able to continue
accepting the waste since sludge is not digested (raw material). Member
Pilecki stated that he would like to be present following the completion of
the Emergency Sludge Loading Facility Improvements project when
Lystek fills the first truck load to determine if the improvements are as
functional as expected in reducing odors.
COMMITTEE ACTION: Received the update.
b. Receive Capital Projects Division Quarterly Report (April to June) on
capital projects, active consultant contracts, change order log, and
schedule of bids and awards
COMMITTEE ACTION: Received the report.
C. Receive list of future agenda items
COMMITTEE ACTION: Received the list.
5. Announcements
a. Mr. Petit stated that during the last winter storm, the Collection System
Operations (CSO) crew installed a temporary pumping and piping
diversion system in the Via Ferrari, Lafayette area as the District's sewer
pipe that crossed a creek became exposed. As an interim measure to
remove the temporary pumping, Capital Projects staff had a Central San
contractor complete a cured-in-place liner to reinforce the sewer, thereby
restoring the sewer flow by gravity and the temporary system removed by
CSO staff. This work was not meant to be a permanent solution; therefore,
before next winter, a permanent repair will need to be completed.
Otherwise, the temporary system will need to be reinstalled until the work
can be scheduled. The permit application with the Department of Fish and
Wildlife is in process.
b. A second announcement by Mr. Petit was related to a vehicle accident last
Sunday in Pacheco where a car hit a Central San recycled water fire
hydrant. At the request of Plant Operations, who were observing an
abnormal recycled water demand, CSO investigated and found that the
car had hit the hydrant leaving the pipe open wide. The flow had been
shut off by an undetermined person who had closed the hydrant valve.
The increase in flow due to the large volume of recycled water demand
caused the level in the eastside Recycled Water(ReW) Clearwell to
decrease at a rapid rate. Staff found the ReW Clearwell cover torn and
inverted, suspecting that the rapid decrease and high winds Sunday night
contributed to the failure. Operations will be using the West ReW
Clearwell very soon.
July 25, 2019 Special Board Meeting Agenda Packet- Page 71 of 72
Page 6 of 6
Engineering & Operations Committee Minutes
July 9, 2019
Page 5
6. Future Scheduled Meetings
Tuesday, August 13, 2019 at 2:00 p.m.
Tuesday, September 17, 2019 at 2:00 p.m.
Tuesday, October 15, 2019 at 2:00 p.m.
7. Suggestions for Future Agenda Items
a. As mentioned in Item 3.a., Member Pilecki requested a report on the
number of CADs that have been completed, the number of septic tanks
that have been converted to sewer connections, the number of septic
tanks remaining in the service area, and available associated cost data.
8. Adjournment— at 2:55 p.m.
July 25, 2019 Special Board Meeting Agenda Packet- Page 72 of 72