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Home My WebLink AboutBOARD MINUTES 07-11-19 (Special) CENTRALSAN CENTRAL CONTRA COSTA SANITARY DISTRICT 5019 IMHOFF PLACE, MARTINEZ, CA 94553-4392 MINUTES* BOARD OF DIRECTORS: DAVID R. WILLIAMS President SPECIAL BOARD MEETING MICHAEL R.MCGJLL Board Room President Pro Tem Thursday, July 11, 2019 PAUL H.CAUSEY 1:30 p.m. JAMES A. EJEDLY TAD J KI Open Session — Board Room (Video recorded) ROLL CALL A special meeting of the Board of Directors was called to order by President Williams at 1:30 p.m. Secretary of the District Katie Young called roll. PRESENT.• Members: Causey, McGill, Nejedly, Pilecki, Williams ABSENT.• Members: None PLEDGE OF ALLEGIANCE The Board, staff and audience joined in the Pledge of Allegiance. PUBLIC COMMENT PERIOD No comments. REQUESTS TO CONSIDER MATTERS OUT OF ORDER General Manager Roger S. Bailey said that he wished to pull Item 7 to give the Administration Committee an opportunity to review the item prior to consideration by the full Board. CONSENT CALENDAR 1. Approve the following: These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. Book 67— Page 109 CENTRAL CONTRA COSTA SANITARY DISTRICT July 11, 2019 Special Board Meeting Minutes—Book 67-Page 110 a. June 20, 2019 Board meeting minutes 2. Approve expenditures dated July 11, 2019 3. Receive May 2019 Financial Statements and Investment Reports 4. Adopt Resolution No. 2019-036 authorizing execution of a Quitclaim Deed to Christopher LeClerc and Christina LeClerc, 699 Ironbark Circle, Orinda 5. Adopt Resolution No. 2019-037 approving a Real Property Agreement for 17 Lost Valley Road, Orinda 6. Confirm publication of summaries of uncodified District Ordinance Nos. 304, 305, 306, and 307 7. Approve proposed revisions to Board Policy No. BP 006 — Records Management Program, and adopt Resolution No. 2019-038 amending Central San's records retention schedules and rescinding Resolution No. 2012-014 Motion was made by Member McGill and seconded by Member Causey to adopt Consent Calendar as recommended. Motion died for lack of vote. Member Pilecki reminded the Board Members that Item 7 should be removed from the recommendation. Motion was made by Member McGill and seconded by Member Causey to adopt Consent Calendar Items 1 through 6 as recommended. Motion passed by unanimous vote. LEGISLATIVE MATTERS 8. Receive update on pending legislative matters and provide direction on priority legislation Communications and Intergovernmental Relations Manager Emily Barnett provided the Board with an update on SB 13 regarding Accessory Dwelling Units (ADUs). There was a discussion about confusion associated with the difference between impact, capacity, sewer service fees, etc., and the need for educating legislators in advance of future ADU legislation. Member Causey suggested asking if East Bay Municipal Utilities District (EBMUD) would be interested in co-presenting at the Contra Costa Mayors' Conference on how Central San and similar agencies charge fees. BOARD ACTION: Received the update. CENTRAL CONTRA COSTA SANITARYDISTRICT July 11, 2019 Special Board Meeting Minutes—Book 67-Page 111 REPORTS AND ANNOUNCEMENTS 9. General Manager— Reports a. Receive quarterly informational list of pending Board and Standing Committee future agenda items BOARD ACTION: Received the list. b. Receive recap of Central San Academy Spring 2019 Session Management Analyst Christina Gee reviewed the presentation included with the agenda material. Member Causey complimented staff for their enthusiasm and interaction with participants and stated that the presentations were very professional and done well. Member Pilecki suggested rotating venues to increase participation in all service areas. BOARD ACTION: Received the presentation. C. Receive introduction to the internal audit process and audit plan for 2019 Temporary Senior Internal Auditor Erica Brooks-Peters reviewed the presentation included with the agenda material. Member McGill suggested using simpler terms for the public when discussing audits. Mr. Bailey said that conducting internal audits is normal for public agencies. He added that Central San's commitment to the public is that it utilizes best practices, and periodically tests them through the internal audit process. Audits often reveal potential issues and provide opportunities to improve processes. In response to a question from Member Causey, Ms. Brooks-Peters explained the difference between the planned Revenue Controls 1 and 2 audits. The first will cover residential revenue controls, and the second will cover non- residential revenue controls. Both are focusing on collections through the permit counter. On behalf of the Board, Member McGill reiterated to Ms. Brooks-Peters that she has their full support in proceeding with the internal audit process at Central San. I BOARD ACTION: Received thep resentation. CENTRAL CONTRA COSTA SANITARY DISTRICT July 11, 2019 Special Board Meeting Minutes—Book 67-Page 112 d. Receive update on customer survey results and trending data Ms. Barnett reviewed the presentation included with the agenda material. Member Pilecki asked why the hazardous household waste facility was not included in the surveys. Ms. Barnett stated that it was included in the 2017 survey. BOARD ACTION: Received the update. 10. General Manager—Announcements a. Announcements —July 11, 2019 1) Staff to present at 2019 Water Environment Federation (WEF) Nutrient Removal and Recovery Symposium in Minneapolis from July 23-25, 2019 2) Employee Appreciation Summer Picnic scheduled for August 14, 2019 Mr. Bailey made the following announcement at the meeting: 3) He will be attending the lVatior,a1.1ssc.,alio:,{ of Clean Water Agencies (A''GIf VA)Conference in Minneapolis from July 15-19, 2019 Staff Recommendation: Received the announcements. 11. Counsel for the District None. 12. Secretary of the District Ms. Young announced the following upcoming Committee meetings: • Real Estate, Environmental & Planning— Monday, July 22 at 10:00 a.m. • Finance— Tuesday, July 23 at 2:00 p.m. BOARD ACTION: Received the announcements. 13. Board Members— Committee Minutes a. June 18, 2019 —Administration Committee — President Williams and Member McGill b. June 25, 2019 — Finance Committee— Chair Causey and Member Nejedly BOARD ACTION: Received the Committee minutes. CENTRAL CONTRA COSTA SANITARY DISTRICT July 11, 2019 Special Board Meeting Minutes—Book 67-Page 113 14. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Cause y - No report. Member McGill • June 27, 2019 — East Bay Leadership Council Installation Dinner in Pleasant Hill Member McGill also provided a written report covering his announcements and other meetings. Member Neiedly - No report. Member Pilecki - No report. President Williams - No report. BOARD ACTION: Received the reports and announcements. 15. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. No requests. 16. Board Members — Other Items a. Provide direction to Member McGill, the District's representative and voting delegate for the Contra Costa Chapter of the California Special Districts Association (CSDA), on how to vote at the upcoming CSDA Election for Representatives of the Bay Area Network, Seat B, for which ballots are due by August 9, 2019 BOARD ACTION: Motion was made by Member Causey and seconded by Member McGill to direct Member McGill to cast the District's vote for Seat B for Cheryl Sudduth. Motion passed by unanimous vote. EMERGENCY SITUATIONS None. REQUESTS FOR FUTURE AGENDA ITEMS None. CENTRAL CONTRA COSTA SANITARY DISTRICT July 11, 2019 Special Board Meeting Minutes—Book 67-Page 114 ANNOUNCE CLOSED SESSION (l;ursuant to Government Code Section 54957.7) District Counsel Kent Alm announced that a closed session would be held for Item 16. RECESS TO CLOSED SESSION The Board recessed at 2:30 p.m. to reconvene in closed session in the Caucus Room. Closed Session (Not video recorded) CLOSED SESSION 16. Conference with Legal Counsel — existing litigation pursuant to Government Code Section 54956.9(d)(1): • Kappel v. Central Contra Costa Sanitary District, et al., Contra Costa County Superior Case No. C19-01012 RECESS TO OPEN SESSION The Board recessed at 2:49 p.m. to reconvene in open session in the Board Room. REPORT OUT OF CLOSED SESSION None. ADJOURNMENT The meeting was adjourned at 2:50 p.m. I David R. Williams President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTE SIG ED: r' Katie Yo Secreta f the District Central Contra Costa Sanitary District County of Contra Costa, State of California