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Item 4.b.
CENTRAL SAN
July 23, 2019
TO: FINANCE COMMITTEE
FROM: TEJI O'MALLEY HUMAN RESOURCES MANAGER
REVIEWED BY: ANN SASAKI, DEPUTY GENERAL MANAGER
ROGER BAILEY GENERAL MANAGER
SUBJECT: RECEIVE UPDATE ON PROCESSING OF MEDICARE
REIMBURSEMENTS
Pursuant to the District MOUs, some District retirees receive a reimbursement of their Medicare
premiums. Currently, a retiree submits proof of payment to the District and once a quarter, Accounts
Payable processes the reimbursement and issues it directly to the retiree.
As this is a very manual and time consuming process, members of the Finance Committee instructed staff
to select a vendor who may be able to process these reimbursements.
Human Resources currently has a contract with P&A Group (P&A) to administer our Section 125
Cafeteria Plan (Health Spending Account, Dependent Care, and Commuter Benefit Program)
reimbursements. As P&A is familiar with the District processes and has the capability to provide this
service, staff has asked for P&A to provide a quote for the service.
P&A would be able to provide this service for approximately$3,000 a year which would reflect a significant
cost savings related to the staff time currently spent processing these reimbursements. The estimate for
staff time is $11,300. Additionally, P&A can provide services that the District cannot currently provide,
such as direct deposit of reimbursements, online submission, claims tracking, and an average 3-day
turnaround time which would provide better customer service to our retirees.
Staff will be at the meeting to answer any questions or provide additional information.
July 23, 2019 Regular FINANCE Committee Meeting Agenda Packet- Page 62 of 64