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Home My WebLink AboutBOARD MINUTES 06-20-19 .,ICICENTRAL SAN CENTRAL CONTRA COSTA SANITARY DISTRICT 5019 IMHOFF PLACE, MARTINEZ, CA 94553-4392 MINUTES* BOARD OF DIRECTORS: DAVID R. WILLIAMS President REGULAR BOARD MEETING MICHAEL R.MCGILL Board Room President Pro Tem Thursday, June 20, 2019 PAUL H.CAUSEY 1:30 p.m. JAMES A.NEJEDLY TAD Open Session - Board Room (Video recorded) ROLL CALL A regular meeting of the Board of Directors was called to order by President Williams at 1:30 p.m. Secretary of the District Katie Young called roll: PRESENT.• Members: Causey, McGill, Nejedly, Pilecki, Williams ABSENT.• Members: None PLEDGE OF ALLEGIANCE The Board, staff and audience joined in the Pledge of Allegiance. PUBLIC COMMENT PERIOD No comments. REQUESTS TO CONSIDER MATTERS OUT OF ORDER None. CONSENT CALENDAR 1. Approve the following: a. June 4, 2019 Special Board meeting minutes b. June 6, 2019 Regular Board meeting minutes These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. Book 67- Page 100 CENTRAL CONTRA COSTA SANITARY DISTRICT June 20, 2099 Board Meeting Minutes—Book 67-Page 101 2. Set a public hearing for July 25, 2019 at 1:30 p.m. to receive comments on placing the following Fiscal Year 2019-20 charges on the Contra Costa County Tax Roll for collection: • Sewer Service Charges; • Capacity Use Charge Program charges • Assessments for: o Contractual Assessment Districts o Alhambra Valley Assessment Districts; and • Charges for other fee installment payment programs 3. Award a construction contract in the amount of$2,150,300 to Auburn Constructors, LLC, the lowest responsive bidder for the Emergency Sludge Loadout Facility Upgrades, District Project 7348A; find that the Project is exempt from the California Environmental Quality Act (CEQA); amend an existing professional engineering services agreement with Black &Veatch Corporation in the amount of$220,000; and authorize up to a 15-percent contingency 4. Approve a new project; award a construction contract in the amount of$610,500 to Aztec Consultants, Inc., the lowest responsive bidder for the Sludge Blending Tank Repairs, District Project 6172; find that the Project is exempt from the California Environmental Quality Act (CEQA); and authorize up to a 15-percent contingency 5. Adopt Resolution 2019-035 authorizing the General Manager to execute a five-year lease with Caltrans for Central San's use of the property located off of Imhoff Drive in Martinez 6. Authorize the General Manager to purchase natural gas through an existing service agreement with Shell Energy North America, LP, for the period January 1, 2021 through December 31, 2021, up to 1,000 decatherm per day at a price not to exceed $4.00 per decatherm, excluding transportation service costs 7. Authorize the General Manager to execute a technical consulting services agreement with Montrose Air Quality Services, LLC in an amount not to exceed $116,926 for a one-year (Fiscal Year 2019-20) period to provide emissions testing services with the ability to renew the agreement to accommodate emissions testing services for two additional one-year terms (Fiscal Years 2020-21 and 2021-22) 8. Authorize the General Manager to execute Amendment 1 to extend the termination date to June 30, 2020 for the Memorandum of Understanding between Central San, Contra Costa Water District, and Santa Clara Valley Water District for a preliminary feasibility evaluation of the Refinery Recycled Water Exchange Project 9. Authorize the General Manager to extend the existing professional consulting services agreement with BHI Management Consulting for one year commencing July 1, 2019 in an amount not to exceed $16,280 to facilitate the 2020 Board self- evaluation workshop CENTRAL CONTRA COSTA SANITARY DISTRICT June 20, 2019 Board Meeting Minutes—Book 67-Page 102 BOARD ACTION: Motion was made by Member Pilecki and seconded by Member McGill to adopt the Consent Calendar as recommended. Motion passed by unanimous vote. Member Causey expressed concern about continuing the land lease with Caltrans and asked why the District does not purchase the property. District Counsel Kent Alm stated that the property is a buffer property that the State will not sell at this time. OTHER BOARD ACTION ITEMS 10. Authorize an increase in the amount of$80,000 to the Emtec Consulting Services LLC professional consulting services agreement (a component of the Enterprise Resource Planning (ERP) Replacement, District Project 8250) approved at the last Board meeting, for a new cost ceiling of$2,365,000; and (1) concurrently increase the total cost for the ERP Project by $80,000, bringing the ERP Project total to $5,205,000; and (2) adopt amendments to the Fiscal Year 2019-20 District Budget adopted at the June 6, 2019 Board meeting to incorporate changes associated with funding for the ERP Project Director of Finance and Administration Phil Leiber reviewed the presentation included with the agenda material. BOARD ACTION: Motion was made by Member McGill and seconded by Member Pilecki to authorize: a. An $80,000 increase to the Emtec Consulting Services LLC professional consulting services agreement approved at the June 6, 2019 Board meeting, for a new cost ceiling of$2,365,000; b. A concurrent $80,000 increase in the total cost for the ERP Replacement, District Project 8250, approved at the June 6, 2019 Board meeting, bringing the Project total to $5,205,000; and C. Amendments to the Fiscal Year 2019-20 District Budget adopted on June 6, 2019 to incorporate changes associated with funding for the ERP Replacement, District Project 8250. Motion passed by the following vote: AYES: Members: McGill, Pilecki, Williams NOES: Members: Causey, Nejedly ABSTAIN: None 11. Authorize the General Manager to submit a Bay Area Air Quality Management District (Air District) grant application for Electric Vehicle Charging Stations Program Manager for Resource Recovery Melody LaBella reviewed the presentation included with the agenda material. CENTRAL CONTRA COSTA SANITARY DISTRICT June 20, 2099 Board Meeting Minutes—Book 67-Page 103 In response to a question from Member Pilecki, Capital Projects Division Manager Edgar Lopez said staff has estimated the cost of preliminary design of the Electric Vehicle Charging Stations to be between $25,000-$30,000. BOARD ACTION: Motion was made by Member McGill and seconded by Member Nejedly to authorize the General Manager to submit a Bay Area Air Quality Management District Grant Application for Electric Vehicle Charging Stations. Motion passed by the following vote: AYES: Members: Nejedly, McGill, Williams NOES: Members: Causey, Pilecki ABSTAIN: None LEGISLATIVE MATTERS 12. Receive update on pending legislative matters and provide direction on priority legislation Communications and Intergovernmental Relations Manager Emily Barnett reviewed the Priority Legislation Tracking Sheet included with the agenda material. With regard to AB 9509, regarding the funding for proper collection of lithium ion batteries. These batteries, if not disposed of properly, are very dangerous due to combustion. She said staff was seeking a "support"position from the Board regarding this bill, which is listed as Item 95 on the Priority Legislation Tracking Sheet. BOARD ACTION: Motion was made by Member Causey and seconded by Member Nejedly to take a "support" position on AB 1509. Motion passed by unanimous vote. REPORTS AND ANNOUNCEMENTS 13. General Manager—Announcements a. Announcements — June 20, 2019 1) Natural gas agreement to purchase for Calendar Year 2020 2) Staff to attend National Association of Clean Water Agencies (NACWA) 2019 Utility Leadership Conference in Minneapolis, Minnesota General Manager Roger S. Bailey made the following announcement at the meeting: CENTRAL CONTRA COSTA SANITARY DISTRICT June 20, 2019 Board Meeting Minutes—Book 67-Page 104 3) Central San just learned that it received 100 percent funding from the State Revolving Fund (SRF) Program for the Solids Handling Facility Improvements Project, District Project 7348 Member Pilecki suggested a press release regarding the future savings to Central San. Ms. Barnett stated staff will issue a press release once the total savings amount is known. BOARD ACTION: Received the announcements. 14. Counsel for the District a. Report out of settlement in following matter: • Settle v. Central Contra Costa Sanitary District, et al., Contra Costa County Superior Court Case No. MSC17-01691 District Counsel Kent Alm reported that the above matter was recently settled on behalf of Central San for$50,000, with the Board's approval. The settlement agreement now has been fully executed. BOARD ACTION: Received the report out. 15. Secretary of the District Ms. Young announced the following upcoming Committee meetings: Finance— Tuesday, June 25 at 2:00 p.m. Administration — Tuesday, July 9 at 8:30 a.m She reminded the Board that the next Board meeting will be July 11. BOARD ACTION: Received the announcements. 16. Board Members — Committee Minutes a. June 4, 2019 —Administration Committee — President Williams and Member McGill b. June 4, 2019 — Engineering & Operations Committee — Chair Nejedly and Member Pilecki C. June 10, 2019 — Real Estate, Environmental & Planning Committee — Chair Pilecki and Member McGill BOARD ACTION: Received the Committee minutes. CENTRAL CONTRA COSTA SANITARY DISTRICT June 20, 2019 Board Meeting Minutes—Book 67-Page 105 17. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Causey Member Causey announced he will be attending the State Water Resources Control Board meeting on June 26 regarding a recently approved exfiltration program that will include discussion on human discharge exfiltration into the San Diego River. Member McGill • June 6, 2019 — Contra Costa County Mayors' Conference hosted by the Town of Moraga Member McGill also provided a written report covering his announcements and other meetings. Member Nejedly — No report. Member Pilecki — No report. President Williams — No report. BOARD ACTION: Received the reports and announcements. 18. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. No requests. 19. Board Members — Other Items a. Consider authorizing Board Member McGill's attendance at the September 8- 11, 2019 Annual WateReuse Symposium in San Diego. BOARD ACTION: Motion was made by Member Pilecki and seconded by Member Causey to authorize Board Member McGill's attendance at the Annual WateReuse Symposium in San Diego from September 8-11, 2019. Motion passed unanimous vote. EMERGENCY SITUATIONS None. REQUESTS FOR FUTURE AGENDA ITEMS None. CENTRAL CONTRA COSTA SANITARY DISTRICT June 20, 2019 Board Meeting Minutes-Book 67-Page 906 ADJOURNMENT The meeting was adjourned at 2:00 p.m. 0- "' -,/w. (,y P. David R. Williams President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: xatie Young Secretary of Dis ict Central Contra Costa Sanitary District County of Contra Costa, State of California