HomeMy WebLinkAbout09.a. Receive list of Board and Committee future agenda items Page 1 of 6
Item 9.a.
,ek CENTRAL SAN
SANITARYCENTRAL CONTRA COSTA , .
July 11, 2019
TO: HONORABLE BOARD OF DIRECTORS
FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT
REVIEWED BY: ROGER S. BAILEY, GENERAL MANAGER
SUBJECT: RECEIVE QUARTERLY INFORMATIONAL LIST OF PENDING BOARD AND
STANDING COMMITTEE FUTURE AGENDA ITEMS
Attached for information only is a listing of the Board and Standing Committee future agenda items
currently being tracked by staff.
ATTACHMENTS:
1. Quarterly list of Board and Committee future agenda items
July 11, 2019 Special Board Meeting Agenda Packet- Page 159 of 241
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ATTACHMENT 1
CENTRAL SAN
Board and Committee Future Agenda Items —July 11, 2019
The following list is a snapshot of Board and Committee future meeting agenda items as of the date this
agenda was published. The projected dates are subject to change. The items listed are for informational
purposes only; they are not agendized for discussion at this meeting.
Item Description Origin Date of Projected
Origin Date
1. Tax Roll: Conduct public hearing to consider placing Annually N/A 7/25/19
FY 2019-20 charges on the tax roll
[Requires 4 yes votes]
2. Educational Outreach: Update on status of BOARD 9/6/18 7/25/19
educational outreach program to local schools
facilitated by Sustainable Contra Costa
3. SSC Financial Assistance for Customers on Fixed BOARD 4/18/19 Sept. 2019
Incomes: Staff report re potential means of providing (preliminary
customer assistance to help fixed income seniors (To FINANCE in report)
and/or hardship cases with paying the annual SSC Aug. 2019)
4. Solid Waste Recycling: Staff report re potential to BOARD 3/7/19 Nov. 2019
participate in developing a regional solution for solid
waste recycling
5. Recycled Water— Full Cost Recovery: Staff report BOARD 4/18/19 Nov. 2019
on its investigation into the full cost of supplying
recycled water (To REEP in
Oct. 2019)
6. = • • • ' • ' BOARD 3/21/19 Feb. 2020
Identified topics:
• Board Member Compensation and Benefits
• Parliamentary Procedures (Rosenburg's Rules
of Order)
7. Affordable Housing Legislation: Lead an effort to BOARD 5/16/19 TBD
provide information to the public regarding the impact
of the lack of affordable housing
8. • ' Musly re Concord Community Reuse: BOARD 5/16/19 TBD
Consider holding joint Workshop with City of Concord (Member Pilecki
and CCWD at REEP meeting)
9. • ' • ' re Refinery Recycled Water Exchange BOARD 5/2/19 TBD
Project: Consider holding Board Workshop (Members McGill
and Pilecki)
10. Prop 218: Update on Supreme Court decision on BOARD 1/31/19 TBD
Proposition 218 in relation to the wastewater industry (Member McGill)
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July 11, 2019 Special Board Meeting Agenda Packet- Page 160 of 241
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Item Description Origin Date of Projected
Origin Date
11. Giving Program: Follow-up to discussion held June 4, Staff 6/4/19 8/6/19
2019 on staff proposal for support in fostering
additional contributions for Central San's Employee
Charitable Giving Program
12. Review BPs: Consider any needed amendments to ADMIN 8/7/19 8/6/19
the following recently adopted Board Policies: Committee
1. BP 035 — Purchasing
2. BP 036 — Informal Bidding (UPCCAA)
3. BP 037 — Delegation ofAuth. to GM
13. Biennial Review: BP 011 — Policy for the Submission Biennial 8/6/19
and Tabulation of Proposition 218 Notice Protests review
14. Board Room Improvements: Discuss potential ADMIN 2/19/19 8/20/19
options for improvements to Board Room, including Committee and
upgrades of audio/visual systems and Board 6/4/19
Room/Campus security (e.g. active shooter)
15. Contract with Meyers Nave: Contract with Meyers Staff Current 9/12/19
Nave for adjunct services to Counsel for the District contract
expires 12/31/19 - consider extension? expires
12/31/19
16. Reserve for Emergency Fund: Review research on BOARD 5/17/18 10/8/19
emergency fund reserve levels and consider (Member Pilecki)
recommending an increase in the reserve amount
under Board Policy No. BP 017- Fiscal Reserves
17. Benchmarking Study: Receive results of Staff Fall 2019
Benchmarking Study comparing Central San's
performance over the past FYs to itself, comparable
CA agencies, and nationwide agencies via the AWWA
Utility Benchmarking survey
18. UPCCAA: Receive informal assessment of recent ADMIN 1/30/19 12/10/19
implementation of Uniform Public Construction Cost Committee
Accounting Act (UPCCAA)
19. Buy American Policy: Consider developing a Buy ADMIN 12/11/18 TBD
American policy Committee
20. Contingency Policy: Consider adopting a policy or BOARD 6/6/19 TBD
SOP regarding use of capital project contingency (Member Causey)
funds
21. Counsel Contracts: Discuss pros and cons of ADMIN 11/6/18 TBD
pursuing a Request for Proposal (RFP) for legal Committee
services
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July 11, 2019 Special Board Meeting Agenda Packet- Page 161 of 241
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Item Description Origin Date of Projected
Origin Date
22. AVADs: Discuss potential policy issue related to ADMIN 3/6/18 TBD
extending sewers in the Alhambra Valley Committee
23. Wellness Program: Review potential measurable ADMIN 3/6/18 TBD
statistics or linkages as to how the wellness program Committee
ultimately benefits the ratepayers
24. Logo: Revisit possibility of selling unused logo ADMIN 8/1/17 2020 or later
previously considered by Board and/or possible logo Committee
change
25. Capital Improvement Business Case Evaluations: E&O 10/8/18 TBD
Review of business case evaluations for the Asset Committee
Management Program
26. Condition Assessments: Report on condition BOARD 12/6/18 TBD
assessment (Member McGill)
27. Medicare Reimbursements: Research potential FINANCE 4/23/19 7/23/19
outside vendors that could process Medicare Committee
reimbursements on behalf of the District to save costs
28. SRF Loan: Update on status FINANCE 6/25/19 Fall 2019
Committee
29. SSC Financial Assistance for Customers on Fixed BOARD 4/18/19 Aug. 2019
Incomes: Staff report re potential means of providing (preliminary
customer assistance to help fixed income seniors report)
and/or hardship cases with paying the annual SSC
30. Administrative Overhead Rate: Revisit FY 2019-20 FINANCE 1/28/19 Oct. or Nov.
administrative overhead rate to see if a reduction is Committee 2019
warranted in light of cost savings due to transition to
CalPERS healthcare
31. ERP Software: Receive brief report on how the new FINANCE 6/26/18 Dec. 2020
Enterprise Resource Planning software is working Committee
32. Review Administrative Overhead Rate FINANCE 1/28/19 TBD
Methodology: Consider conducting review of Committee
methodology used to calculate administrative
overhead rate for projects that are exceptions to
normal business operations
33. BACWA: Update on recent meeting of Bay Area Monthly 7/22/19
Clean Water Association (BACWA)
34. MRP: Receive presentation on the last Municipal REEP 4/15/19 7/22/19
Regional Permit for Bay Area stormwater agencies Committee
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July 11, 2019 Special Board Meeting Agenda Packet- Page 162 of 241
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Item Description Origin Date of Projected
Origin Date
and the two pilot projects required for diversion of first (Chair Pilecki)
flush stormwater flows to wastewater treatment plants
for treatment
35. RV Dump Station: Consider providing RV dump BOARD 6/6/19 7/22/19
station on premises (Member Nejedly)
36. DCC: Update on Diablo Country Club Satellite Water REEP 6/10/19 7/22/19
Recycling Facility (SWRF) Demonstration Project Committee
37. Solar Ops: Update on potential solar opportunities for Staff 7/22/19
Central San
38. CNWS: Update on Concord Community Reuse Periodic 8/26/19
(formerly Concord Naval Weapons Station)
39. Water Exchange Project: Update on Refinery Periodic 8/26/19
Recycled Water Exchange Project
40. Recycled Water— Full Cost Recovery: Staff report BOARD 4/18/19 10/21/19
on its investigation into the full cost of supplying
recycled water
41. Isle Inc: Update on whether anything has come from FINANCE Fall 2019
Central San's membership in this organization (it's a Committee
technology assessment group)
42. Vactor Truck: Hold further discussion re potential REEP 3/11/19 Fall 2019
Vactor truck for use by hydro cleaning crews in the Committee
Collection System Operations Division to reduce use
of potable water
43. Farm: Annual Report on CoCo San Sustainable Farm Annual April 2020
44. AB 1668/SB 606: Update on per capita consumption REEP 1/28/19 TBD
and how it affects the District relative to recycled water Committee
Bills re new indoor water use efficiencies for CA.
45. Exfiltration of Sewer Lines: Information on REEP 11/14/18 TBD
comprehensive study of 15 agencies in Southern Committee
California regarding the exfiltration of sewer lines
46. Use of Buffer Properties: Discuss lease and use of REEP 9/19/18 TBD
District owned buffer properties, including possible Committee
development of a Board policy for prioritization of
criteria, and updates on the following items (added by
General Manager):
1) Regional Solids Handling
2) Solar Project
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July 11, 2019 Special Board Meeting Agenda Packet- Page 163 of 241
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Item Description Origin Date of Projected
Origin Date
47. SB 100: Update on how SB 100 regarding renewable REEP 9/19/18 TBD
energy will affect Central San Committee
48. Renewable Bio-Diesel: Evaluate if Central San REEP 6/10/19 TBD
should pursue (regarding EBMUD presentation on Committee
renewable bio-diesel) (Member McGill)
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July 11, 2019 Special Board Meeting Agenda Packet- Page 164 of 241