HomeMy WebLinkAbout3.e. Receive annual status report on biennial review of Board policies Page 1 of 4
Item 3.e.
,orVIOIN SAN
July 9, 2019
TO: ADMINISTRATION COMMITTEE
FROM: KATIE YOUNG, SECRETARY OF THE DISTRICT
REVIEWED BY: ROGER S. BAILEY, GENERAL MANAGER
SUBJECT: RECEIVE ANNUAL STATUS REPORT ON BIENNIAL REVIEW OF BOARD
POLICIES
Staff has been directed to take existing Board Policies to the Administration Committee every two years
for review. If changes are proposed by staff or the Committee, the changes will be scheduled for
consideration by the Board. If no changes are proposed after Committee review, the policies are returned
to the queue until their next biennial review.
Attached is the annual status report on the biennial review of the Board Policies with the dates of review
and revision.
Strategic Plan Tie-In
GOAL TWO: Strive to Meet Regulatory Requirements
Strategy 3- Comply with all federal, state, and local regulations related to District administration
ATTACHMENTS:
1. Biennial Review Log
July 9, 2019 Regular ADM IN Committee Meeting Agenda Packet- Page 16 of 21
Page 2 of 4
CHART OF BOARD POLICIES
Board Last Admin Reviewed/Notes Next
Policy Policy Title Committee (including approval by Review
No. Review Board of Directors) Due
001 Employee Computer Purchase 02/19/19 Completed no changes Feb. 2021
Assistance Program
002 Diversity Statement 06/04/19 Completed no changes April 2021
003 Hiring of District Retirees 08/21/17 Completed no changes Sept. 2019
004 Integrated Pest Management 03/14/17 Staff in process of TBD
reviewing
005 Statement of Investment Policy 09/18/18 Completed (revised) Annually
10/4/18 Sept. 2019
006 Records Management Program 03/14/17 Completed (revised) to July 2021
Board 7/11/19
007 Teleconferencing Policy 04/16/19 Completed (revised) March 2021
05/02/19
008 Travel Expense Reimbursement 02/19/19 Completed no changes Feb. 2021
Policy
(To be eliminated 2017:
policy details to be
009 Manager Cell Phone Policy 12/03/09 included in N/A
Management MOU -
leave as is until then
010 Contractual Assessment Districts 02/01/18 Completed no changes Feb. 2020
011 Proposition 218 Notice Protests 06/01/17 In process June 2019
012 Parliamentary Procedures Policy 04/16/19 Completed no changes March 2021
Standing Committee Protocols,
013 Guidelines and Charters 04/10/18 Completed (revised) May 2020
(formerly called "Committee 04/26/18
Charters"
014 District-Owned Mobile Computing 08/21/18 Completed (revised) Aug. 2020
Devices for Board Members 09/06/18
C:IProgram Files(x86)Ineevia.comldocConverterProltemplNVDCID3F6DC5B-1315-4B3B-AD87-C1ECF039024FICentral Contra
Costa Sanitary District.4383.1.Annual_Biennial_Review_Update.docx
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July 9, 2019 Regular ADMIN Committee Meeting Agenda Packet- Page 17 of 21
Page 3 of 4
Board Last Admin Reviewed/Notes Next
Policy Policy Title Committee (including approval by Review
No. Review Board of Directors) Due
015 Asset Management 04/10/18 Completed (revised) April 2020
04/26/18
016 Security 02/19/19 Completed no changes Feb. 2021
017 Fiscal Reserves 12/21/17 Completed (revised) Sept. 2019
12/21/17
018 Sick Leave for Temporary 06/04/19 Completed no changes June 2021
Employees
019 Recycled Water 03/06/18 Completed no changes March 2020
020 Minute Style and Video 06/04/19 Completed no changes June 2021
Recording of Board Meetings
021 Social Media Communication 10/16/17 Completed no changes Oct. 2019
022 Alhambra Valley Assessment 02/01/18 Completed no changes Feb. 2020
Districts
023 Board Ethics and Conduct 05/08/18 Completed (revised) July 2020
5/17/18
024 Occupational Health and Safety 05/08/18 Completed no changes May 2020
025 Naming of District Facilities 07/10/18 Completed (revised) July 2020
7/19/18
026 Legislative Advocacy Policy 07/10/18 Completed (revised) July 2020
7/19/18
027 Energy 04/16/19 Completed (revised) Apr. 2021
05/02/19
028 Cost Sharing of Candidate 04/16/19 Completed no changes April 2021
Statements
029 Debt Management and New Policy In process Sept. 2019
Continuing Disclosure 2017
030 Cost of Service Study Frequency New Policy In process July 2019
2017
C:IProgram Files(x86)Ineevia.comldocConverterProltemplNVDCID3F6DC5B-1315-4B3B-AD87-C1ECF039024FICentral Contra
Costa Sanitary District.4383.1.Annual_Biennial_Review_Update.docx
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July 9, 2019 Regular ADMIN Committee Meeting Agenda Packet- Page 18 of 21
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Board Last Admin Reviewed/Notes Next
Policy Policy Title Committee (including approval by Review
No. Review Board of Directors) Due
031 Hiring of Temporary Employees New Policy In process Aug. 2019
2017
032 Reimbursement for Toastmaster New Policy In process Aug. 2019
Membership 2017
Conducting District Business Completed (revised)
033 Using Personal Accounts and 12/12/17 01/04/18 Jan. 2020
Devices
034 Reporting Protocol for Ethics 05/08/18 Completed (revised) June 2020
Hotline 06/07/18
035 Purchasing 08/07/18 In process Aug. 2019
036 Informal Bidding 08/07/18 In process Aug. 2019
[UPCCAA (Public Works)]
037 General Manager Delegation of 08/07/18 In process Aug. 2019
Authority
038 Climate Change Policy 11/20/18 New policy, adopted Dec. 2020
12/06/18
039 Internal Audit Function 4/16/19 New Policy, adopted May 2021
05/02/19
XXX Board Compensation Pending (Young)
Updated 7/3/2019
C:IProgram Files(x86)Ineevia.comldocConverterProltemplNVDCID3F6DC5B-1315-4B3B-AD87-C1ECF039024FICentral Contra
Costa Sanitary District.4383.1.Annual_Biennial_Review_Update.docx
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July 9, 2019 Regular ADMIN Committee Meeting Agenda Packet- Page 19 of 21