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Home My WebLink AboutBOARD MINUTES 05-16-19 ` CENTRAL SAN CENTRAL CONTRA COSTA SANITARY DISTRICT 5019 IMHOFF PLACE, MARTINEZ, CA 94553-4392.. MINUTES* BOARD OF DIRECTORS.- DAVID IRECTORS.DAVID R.WMLIAMS President REGULAR BOARD MEETING Board Room MICHAEL R.MCGILL President Pro Tem Thursday, May 16, 2019 PAUL H.CAUSEY 1:30m. JAMES A.NFJEDLY p• TAD J.PILECKI Open Session — Board Room (Video recorded) ROLL CALL A regular meeting of the Board of Directors was called to order by President Williams at 1:30 p.m. Secretary of the District Katie Young called roll: PRESENT.• Members: Causey, McGill, Nejedly, Pilecki, Williams ABSENT. Members: None PLEDGE OF ALLEGIANCE The Board, staff and audience joined in the Pledge of Allegiance. INTRODUCTIONS 1. New employee: • Bradley Faria, Plant Operator I in the Operations Department, Plant Operations Division, effective May 6, 2019 BOARD ACTION: Welcomed Mr. Faria. PUBLIC COMMENT PERIOD No comments. REQUESTS TO CONSIDER MATTERS OUT OF ORDER * These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. Book 67— Page 80 CENTRAL CONTRA COSTA SANITARY DISTRICT May 16, 2019 Board Meeting Minutes—Book 67-Page 81 None. AWARDS AND PRESENTATIONS 2. Presentation by the following student winner of the Contra Costa County Science and Engineering Fair— Excellence in Water, Wastewater and Recycled Water Research Award: • Madeline Neypes, seventh grader at Northcreek Academy in Walnut Creek— Second Place, Junior Division: "Ferrofluids: A Magnetic Solution to Clean Up Oil Spills" Community Affairs Representative Ben Lavender introduced Ms. Neypes, who reviewed her award-winning presentation. BOARD ACTION: Received the presentation. President Williams presented Ms. Neypes with her award. CONSENT CALENDAR 3. Approve the following: a. April 30, 2019 Special Board meeting minutes b. May 2, 2019 Regular Board meeting minutes 4. Adopt the following, all effective July 1, 2019: • Amended and restated (a) Section 125 Cafeteria Plan, including the new Premium Conversion account language required for the transition to CalPERS Health Benefits Program, and (b) three associated Component Plans, and • New plan documents for two new Health Reimbursement Arrangements (HRA) 5. Adopt updated salary schedule for all District job classifications effective April 18, 2019 6. Adopt Resolution No. 2019-027 accepting a Grant of Easement related to the Walnut Creek Sewer Renovations, Phase 13, District Project 8455, from Casey C. Crow and Karen Ehlers, owners of the property located at 2049 Norris Road in Walnut Creek 7. Adopt (1) Resolution No. 2019-028 accepting a Grant of Easement related to the Walnut Creek Sewer Renovations, Phase 13, District Project 8455, from Einer Elbeck and Arvid Elbeck, owners of the property located at 125 Near Court in Walnut Creek; and (2) Resolution No. 2019-029 authorizing execution of a Quitclaim Deed to the specified property owners Member Causey requested a minor correction to the Board Report and Announcements in the May 2 Board meeting minutes. CENTRAL CONTRA COSTA SANITARYDISTRiCT May 16, 2019 Board Meeting Minutes—Book 67-Page 82 BOARD ACTION: Motion was made by Member McGill and seconded by Member Causey to adopt the Consent Calendar recommended with the minor correction to the May 2, 2019 Board meeting minutes. Motion passed by unanimous vote of the Board. LEGISLATIVE MATTERS 8. Receive update on pending legislative matters and provide direction on priority legislation Communications and Intergovernmental Relations Manager Emily Barnett reviewed changes to the updated Priority Legislative Tracking Sheet that was distributed just prior to the meeting. Ms. Barnett advised that SS 332, regarding ocean discharge, has effectively died for this year, but will return next year as a two-year bill. SB 69, regarding the Ocean Resiliency Act of 2019, has been amended to remove the denitrification component, which was most concerning to Central San. Ms. Barnett requested that the Board support legislation Assembly Concurrent Resolution (ACR) 89, declaring September 22-28, 2019 as Special District's Week. There was a lengthy discussion on the affordable housing crisis in the Bay Area. Members Pilecki and McGill noted that this topic was discussed at the recent Contra Costa Mayors' Conference and a vote was taken on a document that would provide the legislature with guiding principles relative to meeting the housing challenges. One of the discussion points was whether utilities should be allowed to charge connection and capacity fees. Ms. Barnett stated that after a discussion with General Manager Roger S. Bailey, Central San would like to lead an effort in educating the mayors of Contra Costa County with respect to the importance of fair and equitable charges among customer classifications. President Williams suggested facilitating broad discussions with local elected officials. Member Pilecki stated that Central San should educate the public without being political. BOARD ACTION: Motion was made by Member Pilecki and seconded by Member McGill to (1) support ACR 89 declaring of the week of September 22- 28, 2019 as Special District Week, and (2) directed staff to lead an effort to provide information to the public regarding the impact of the lack of affordable housing. Motion passed by unanimous vote of the Board. CENTRAL CONTRA COSTA SANITARY DISTRICT May 16, 2019 Board Meeting Minutes—Book 67-Page 83 REPORTS AND ANNOUNCEMENTS 9. General Manager— Reports a. Receive update on Asset Management Program This item was taken out of order, immediately upon conclusion of Item 9.b. Upon completion of this item, the President resumed hearing the agenda items in order, beginning with Item 10. Senior Engineer Nitin Goe/reviewed the presentation included with the agenda material. Director of Engineering and Technical Services Jean-Marc Petit concluded the presentation with an overview on the next levels of asset management automation. There also was a discussion on strategic planning and big data. BOARD ACTION: Received the update. b. Receive proposed Central San Fiscal Year 2019-20 Budget for the following funds: • Operations and Maintenance • Capital Improvement • Self-Insurance • Debt Service This item was taken out of order, immediately upon conclusion of the Item 8. Mr. Bailey gave a brief highlight of some key features of the proposed Budget. Director of Finance and Administration Phil Leiber reviewed the presentation included with the agenda material regarding the Operations and Maintenance, Self-Insurance, and Debt Service portions of the proposed Budget. There was a discussion on the overhead rate versus the benefit rate and the reduction in benefits rate due to the CaIPERS Healthcare transition. Member Causey expressed concern regarding the Unfunded Actuarial Accrued Liability(URAL) percentages and retirees. Mr. Leiber advised the Board that since distribution of the draft budget on May 2, the authorized contracting limits have been incorporating into the budget as in previous years. Member Causey suggested making the residential sewer service charge changes as compared to the system average rate changes clearer in the budget book as he believes there is a discrepancy. Mr. Leiber advised that CENTRAL CONTRA COSTA SANITARY DISTRICT May 96, 2099 Board Meeting Minutes—Book 67-Page 84 staff would review that portion with the Finance Committee at the May 21 meeting. Member McGill complimented staff on the Budget book and believes it was very well done and useful for not only internal use but public use as well. Capital Projects Division Manager Edgar Lopez reviewed the presentation included with the agenda material regarding the Capital Improvement Budget portion of the proposed Budget. Mr. Lopez explained the process of closing projects and the end-of-year expenditures with regards to amending the budget if needed. Mr. Bailey requested the Board provide any additional comments or suggestions to be incorporated to the Budget to either he or Mr. Leiber prior to the June 6 public hearing to consider adoption of the Budget. BOARD ACTION: Received the proposed Central San Budget for Fiscal Year 2019-20 and provided input to staff. 10. General Mana er—Announcements a. Announcements — May 16, 2019 1) Staff to Attend 2019 Association of Talent Development International Conference in Washington D.C. from May 18-23, 2019 2) Staff to Attend International Institute of Municipal Clerks 2019 Annual Conference in Birmingham, Alabama, from May 19-23, 2019 3) Staff to Attend the National Association of Clean Water Agencies Strategic Communications: H2O Conference in Cleveland, Ohio from June 3-4, 2019 4) Staff to Attend Water Environment Federation 2019 Collection Systems Conference in Indianapolis, Indiana, from June 4-7, 2019 5) Regional Water Quality Control Board Adopts Revised Tentative Order for Nutrient Discharges 6) First Quarter Update on Central San's Energy Usage Mr. Bailey made the following announcements at the meeting: 7) Mr. Bailey informed the Board that he will be out of the office May 20- 22 CENTRAL CONTRA COSTA SANITARY DISTRICT May 96, 2099 Board Meeting Minutes—Book 67-Page 85 8) Mr. Bailey will give a presentation at the Contra Costa Taxpayers Association on Friday, May 24 in Concord. Member Causey asked for a copy of the General Manager's presentation. BOARD ACTION: Received the announcements. 11. Counsel for the District - No report. 12. Secretary of the District Ms. Young announced the following upcoming meetings: • Finance Committee— Tuesday, May 21 at 2:00 p.m. • Administration Committee— Tuesday, June 4 at 8:30 a.m. • Special Board Meeting (Tour of Bypass Pumping near the Headworks) — meet in the Lobby on Tuesday, June 4 at 1:15 p.m. • Engineering & Operations Committee — Tuesday, June 4 at 2:00 p.m. BOARD ACTION: Received the announcements. 13. Board Members — Committee Minutes a. May 6, 2019 — Real Estate, Environmental & Planning Committee— Chair Pilecki and Member McGill b. May 7, 2019 — Engineering & Operations Committee— Chair Nejedly and Member Pilecki BOARD ACTION: Received the Committee minutes. 14. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Causey - No report. Member McGill • May 2, 2019 — Contra Costa County Mayors Conference hosted by the City of Lafayette Member McGill also provided a written report covering his announcements and other meetings. Member Ne'edl - No report. Member Pilecki • May 2, 2019 — Contra Costa County Mayors Conference hosted by the City of Lafayette CENTRAL CONTRA COSTA SANITARY DISTRICT May 16, 2019 Board Meeting Minutes—Book 67-Page 86 President Williams • May 7, 2019 — Board liaison presentation to the Orinda City Council BOARD ACTION: Received the reports and announcements. 15. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. No requests. EMERGENCY SITUATIONS None. REQUESTS FOR FUTURE AGENDA ITEMS None. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7; District Counsel Kent Alm announced that a closed session would be held for Item 16. RECESS TO CLOSED SESSION The Board recessed at 3:38 p.m. to reconvene in closed session in the Caucus Room. Closed Session (Not video recorded) CLOSED SESSION 16. Conference with Legal Counsel —Anticipated Litigation — exposure to litigation pursuant to Government Code Section 54956.9(d)(2) and (e)(4) and (5): • One Potential Case RECESS TO OPEN SESSION The Board recessed at 4:05 p.m. to reconvene in open session in the Board Room. REPORT OUT OF CLOSED SESSION None. CENTRAL CONTRA COSTA SANITARY DISTRICT May 16, 2019 Board Meeting Minutes—Book 67-Page 87 ADJOURNMENT The meeting was adjourned at 4:06 p.m. David R. Williams President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Katie Ifo Secretary %f the District Central Contra Costa Sanitary District County of Contra Costa, State of California