HomeMy WebLinkAbout03.c. Review draft Position Paper to award a construction contract in the amount of $_______ to (Contractor), the lowest responsive bidder for the Emergency Sludge Loadout Facility Upgrades, District Project 7348A; find that the Project is exempt from th Page 1 of 6
Item 3.c.
CENTRAL SAN BOARD OF DIRECTORS
POSITION PAPER
DRAFT
MEETING DATE: JUNE 4, 2019
SUBJECT: REVIEW DRAFT POSITION PAPER TO AWARD A CONSTRUCTION
CONTRACT I N THE AMOUNT OF $ TO (CONTRACTOR), THE
LOWEST RESPONSIVE BIDDER FOR THE EMERGENCY SLUDGE
LOADOUT FACILITY UPGRADES, DISTRICT PROJECT 7348A; FIND THAT
THE PROJECT IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL
QUALITYACT (CEQA); AMEND AN EXISTING PROFESSIONAL SERVICES
AGREEMENT WITH BLACK & VEATCH CORPORATION IN THE AMOUNT
OF $220,000; AND AUTHORIZE UP TO A--PERCENT CONTINGENCY
(BID OPENING SCHEDULED FOR MAY30, 2019. STAFF WILL PROVIDE
AN UPDATEAT THE COMMITTEE MEETING.)
SUBMITTED BY: INITIATING DEPARTMENT:
MARK WENSLAWSKI, ASSOCIATE ENGINEERING AND TECHNICAL SERVICES-
ENGINEER CAPITAL PROJECTS
REVIEWED BY: NATHAN HODGES, SENIOR ENGINEER
EDGAR J. LOPEZ, CAPITAL PROJECTS DIVISION MANAGER
JEAN-MARC PETIT, DIRECTOR OF ENGINEERING AND TECHNICAL
SERVICES
ISSUE
The Board must award the contract or reject bids within 50 days of the bid opening. Authorization is
required for the General Manager to execute the Contract Documents subject to submittal requirements
and include up to a_-percent contingency. Board authorization is also required to execute an
amendment to a professional services agreement for amounts greater than $200,000.
BACKGROUND
The Emergency Sludge Loadout Facility Upgrades, District Project (DP) 7348A (ESLF Project)will install
new isolation and modulating gates on the sludge silos, make improvements to other mechanical and
controls systems, and upgrade the odor control and ventilation for the facility. The work under this project
will increase operational reliability and flexibility for emergency solids handling in the event the furnaces are
unavailable. A map showing the location of the ESLF Project is included as Attachment 1.
June 4, 2019 EOPS Regular Committee Meeting Agenda Packet- Page 11 of 19
Page 2 of 6
The ESLF Project is the first of three construction contracts as part of the Solids Handling Facility
Improvements, DP 7348 (Solids Project). These three separate contracts include the ESLF Project, the
Sludge Blending Tank Repairs, DP 6172, and the Solids Project. The Sludge Blending Tank Repairs and
ESLF Project are being constructed ahead of the Solids Project to ensure that the sludge bending tank
and Emergency Sludge Loading Facility is fully functional and available for use during the construction of
the Solids Project, which is scheduled to begin around June of 2020.
The Engineer's estimate for construction of the ESLF Project was $2,300,000. This project was
advertised on April 26 and May 1, 2019. sealed bids were received and publicly opened on May 30,
2019. The Engineering Department conducted a technical and commercial review of the bids and
determined that (Contractor) is the lowest responsive and responsible bidder with a total bid amount of
$ .A summary of bids received is shown in Attachment 2.
Black& Veatch Corporation (B&V) designed the ESLF Project as part of the larger Solids Project design
effort. Staff recommends amending the existing professional services agreement with B&V to include
design engineering support services during the construction phase. The additional engineering services
will include submittal review and design response services, field verification, and asset management
record documentation.A$220,000 cost ceiling has been negotiated with B&V to provide these services,
which includes a cost of$45,000 to update the record drawings and asset information for the entire facility.
The asset and drawing documentation will be incorporated in the Cityworks and GeoPortal systems (online
database access for staff).
Central San staff will administer the construction contract and provide contract management and
administration. Construction inspection will be done by one of Central San's existing consultant inspection
services agreements.
CEQA
Staff has concluded that this project is exempt from CEQA under Central San's CEQA Guidelines
Section 15301, since it involves minor alterations to existing public facilities involving no expansion of use,
and CEQA Guidelines Section 15302, since it involves replacement of existing public facilities at the
same location and with the same purpose.Approval of this project will establish the Board's independent
finding that this project is exempt from CEQA.
ALTERNATIVES/CONSIDERATIONS
The Solids Project is a two to three year construction effort and highly complex. Several critical equipment
and processes will be offline and coordinated for the construction of replacement systems including, but
not limited to, the incinerator controls, air pollution control equipment, dewatering systems, and new
electrical and controls infrastructure in the Solids Conditioning Building. Staff recommends a fully
functional Emergency Sludge Loading Facility before commencing the Solids Project.
The Board may elect to reject all bids and provide another alternative.
FINANCIAL IMPACTS
The total estimated costs for constructing this project is $ , which includes planning, design,
construction contract, contingency, and construction management costs as shown in Attachment 3.
The ESLF Project will span two fiscal years (2019-20 and 2020-21) and is being funded by the Solids
Project under a sub-account, which has adequate budget for the ESLF Project construction phase. No
transfer of funds will be required.
June 4, 2019 EOPS Regular Committee Meeting Agenda Packet- Page 12 of 19
Page 3 of 6
COMMITTEE RECOMMENDATION
The Engineering and Operations Committee reviewed this matter at the June 4, 2019 meeting
and recommended
RECOMMENDED BOARD ACTION
Staff recommends the following:
1. Find that the Project is exempt from CEQA;
2.Award a construction contract in the amount of $ for the construction of the Emergency
Sludge Loadout Facility Upgrades, District Project 7348A, to (Contractor), the lowest responsive
bidder;
3.Authorize the General Manager to amend the existing professional engineering services
agreement with Black& Veatch Corporation to include construction services in the amount of
$220,000; and
4.Authorize the General Manager to execute the Contract Documents subject to submittal
requirements and include up to a_-percent contingency.
GOAL TWO: Strive to Meet Regulatory Requirements
Strategy 1 - Strive to achieve 100%permit compliance in air, water, land, and other regulations
GOAL FOUR: Develop and retain a highly trained and innovative workforce
Strategy 3- Meet or exceed industry safety standards
GOAL FIVE: Maintain a Reliable Infrastructure
Strategy 3- Protect District personnel and assets from threats and emergencies
ATTACHMENTS:
1. Project Location Map
2. Summary of Bids (Placeholder)
3. Post Bid/P reconstruction Estimate (Placeholder)
June 4, 2019 EOPS Regular Committee Meeting Agenda Packet- Page 13 of 19
Page 4 of 6
N
o �
0 250
FEET
South
Clarifiers
o Emergency
Sludge Loadout
Facility
o O
00
POD
❑ 000 Solids
O Conditioning
El Building
��n
Sludge
Control
Bldg E3
HOB
a nEU]
a Primary 0 Influent
Sedimentation n
Structure
Tanks Headworks
Da 10 �
(24)
Q
PROJECT SITE r
L
�I
CENTRAL SAN EMERGENCY SLUDGE LOADOUT FACILITY Attachment
N
m
UPGRADES 1
.[JiDISTRICT PROJECT 7348A
N
June 4, 2019 EOPS Regular Committee Meeting Agenda Packet- Page 14 of 19
Page 5 of 6
ATTACHMENT 2
EMERGENCY SLUDGE LOADOUT FACILITY UPGRADES
DISTRICT PROJECT 7348A
SUMMARY OF BIDS
PROJECT NO.: 7348A NO. OF ADDENDA: 1 DATE/TIME: MAY 30, 2019/2:00 PM
PROJECT NAME: EMERGENCY SLUDGE LOADOUT FACILITY UPGRADES
PROJECT MANAGER: MARK WENSLAWSKI
PROJECT LOCATION: 5019 IMHOFF PLACE, MARTINEZ, CALIFORNIA
ENGINEER'S ESTIMATE: $2,300,000
On May 30, 2019, the bids will be opened. Staff will provide an update at the Engineering &
Operations Committee meeting on June 4, 2019
NO. BIDDER BID PRICE
1
2
3
4
5
BIDS OPENED BY DATE:
June 4, 2019 EOPS Regular Committee Meeting Agenda Packet- Page 15 of 19
Page 6 of 6
ATTACHMENT 3
EMERGENCY SLUDGE LOADOUT FACILITY UPGRADES
DISTRICT PROJECT 7348A
POST-BID/PRECONSTRUCTION ESTIMATE
On May 30, 2019, the bids will be opened. Staff will provide an update at the
Engineering & Operations Committee meeting on June 4, 2019
No. Item Description Amounts Construction
Cost
1 CONSTRUCTION
a. Construction Contract $
b. Contingency at_% $_
c. Permitting (BAAQMD) $_
SUBTOTAL- CONSTRUCTION COST $ 100%
2 CONSTRUCTION MANAGEMENT
a. District Forces
- Construction Management $
- Operations Support $_
b. Outside Services
- BV (Consultant) $_
- Inspection (Consultant) $_
- Lystek (Solids Disposal) $_
SUBTOTAL - CONSTRUCTION MANAGEMENT $
3 DESIGN (PREBID ESTIMATE)
a. District Staff and BV Design $_
SUBTOTAL- DESIGN $
4 TOTAL ESTIMATED CONSTRUCTION COST $
June 4, 2019 EOPS Regular Committee Meeting Agenda Packet- Page 16 of 19