HomeMy WebLinkAbout3.a. Conduct Biennial Review of BP 002, 018, 020 Page 1 of 4
Item 3.a.
CENTRAL SAN
June 4, 2019
TO: ADMINISTRATION COMMITTEE
FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT
REVIEWED BY: ROGER S. BAILEY, GENERAL MANAGER
TEJI O'MALLEY, HUMAN RESOURCES MANAGER
SUBJECT: CONDUCT BIENNIAL REVIEW OF THE FOLLOWING BOARD POLICIES:
• B P 002 - DIVERSITY STATEMENT,
• BP 018 - SICK LEAVE FOR TEMPORARYEMPLOYEES; AND
• BP 020 - MINUTE STYLE AND VIDEO RECORDING OF BOARD
MEETINGS
Attached are copies of the above Board Policies, which are being presented to the Committee for their
biennial review.
Staff has no recommended changes to these existing policies. If the Committee concurs, the policies will
remain as they are and will be reviewed again in two years. However, if the Committee recommends
changes, the policies will be brought to the full Board for consideration of any proposed revisions.
Strategic Plan re-In
GOAL TWO: Strive to Meet Regulatory Requirements
Strategy 3- Comply with all federal, state, and local regulations related to District administration
ATTACHMENTS:
1. BP 002 - Diversity Statement
2. BP 018 - Sick Leave for Temporary Employees
3. BP 020 - Minute Style and Video Recording of Board Meetings
June 4, 2019 Regular ADM IN Committee Meeting Agenda Packet- Page 3 of 24
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Central Contra Costa
Number: BP 002 Sanitary District
Authority: Board of Directors
Effective: December 18, 2008
Revised: April 6, 2017 =---_
Reviewed:
Initiating Dept./Div.: Administration
BOARD POLICY
DIVERSITY STATEMENT
PURPOSE
To establish a policy recognizing cultural and workforce diversity.
POLICY
It is the policy of the Board of Directors to recruit, retain and advance people of all
backgrounds so that the District's workforce reflects the diversity of its customers and
communities.
[Original Retained by the Secretary of the District]
June 4, 2019 Regular ADMIN Committee Meeting Agenda Packet- Page 4 of 24
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Central Contra Costa
Number: BP 018 Sanitary District
Related Procedure: HR Procedure-Sick Leave
Authority: Board of Directors
Effective: July 1, 2015 =-
Revised:
Reviewed: June 20, 2017
Initiating Dept./Div.: Administration/Human Resources
BOARD POLICY
SICK LEAVE FOR TEMPORARY EMPLOYEES
PURPOSE:
To establish a policy for implementing Assembly Bill 1522 codified as Labor Code
Sections 245 through 249 (also known as the Healthy Workplaces/Healthy Families Act
of 2014), which would provide District temporary employees with sick leave.
POLICY:
• It is District policy to comply with the provisions set forth in the Healthy
Workplace/Healthy Families Act of 2014 (Labor Code Sections 245-249). For
those items that allow the District to have discretion when implementing the act,
the District will provide for the following:
o Annual Grant: The District will grant three (3) days of paid sick leave within a
twelve-month period.
o Sick Leave Use: Employees may use their paid sick leave beginning on their
90th day of employment. Employees may determine how much sick leave he
or she needs to use with a minimum usage of two (2) hours per incident.
o Terminal Sick Leave: Employees are not paid for unused paid sick leave upon
termination of employment.
[Original Retained by the Secretary of the District]
June 4, 2019 Regular ADMIN Committee Meeting Agenda Packet- Page 5 of 24
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Central Contra Costa
Number: BP 020 Sanitary District
Authority: Board of Directors
Effective: July 23, 2015
Revised: =-
Reviewed: June 20, 2017
Initiating Dept./Div.: Secretary of the District
BOARD POLICY
MINUTE STYLE AND VIDEO RECORDING OF BOARD MEETINGS
PURPOSE
To establish a policy regarding the format of minutes of Board meetings and the video
recording of Board meetings.
POLICY
The written minutes of Board meetings shall be prepared and kept by the Secretary of
the District, approved by the Board of Directors, and shall be brief, summary-style
minutes documenting:
Action items motions, seconds and vote counts;
Summarized comments made by members of the public;
Key statements made by Board Members; and
Policy reasons for decisions made.
Minutes will generally be scheduled for approval by the Board of Directors on the next
Board agenda.
In accordance with goals of the District's Strategic Plan to maintain openness and
transparency in the way the Board conducts its business, and to provide excellent
customer service, video recordings shall be made of each Board meeting held in the
Board Room. These recordings will be posted to the District's website and retained
permanently, in accordance with the District's Records Retention Schedule.
[Original Retained by the Secretary of the District]
June 4, 2019 Regular ADMIN Committee Meeting Agenda Packet- Page 6 of 24