HomeMy WebLinkAbout7.c. Receive update on transition to CalPERS healthcare Page 1 of 3
Item 7.c.
CENTRAL SAN
Y-109-ITMEN ME
May 14, 2019
TO: ADMINISTRATION COMMITTEE
FROM: TEJI O'MALLEY, HUMAN RESOURCES MANAGER
REVIEWED BY: ANN SASAKI, DEPUTY GENERAL MANAGER
SUBJECT: RECEIVE UPDATE ON TRANSITION TO CALPERS HEALTHCARE
The transition to CalPERS Healthcare is continuing as planned with the effective date of July 1, 2019.
Attached is the current Gantt chart reflecting activities related to the ongoing transition.
Staff will be available for questions at the meeting.
ATTACHMENTS:
1. CaIPERS Transition Gantt Chart
May 14, 2019 Regular ADMIN Committee Meeting Agenda Packet- Page 17 of 25
Page 2 of 3
ID Task Name Duration Start IFinish September November Janua March Mav Jul
1 CREATION OF HRA 199 days Mon 10/15/18 Thu 7/18/19
FOR TIER III
2 Develop Scope of Work 20 days Mon 10/15/18 Fri 11/9/18
for HRA Administrator
3 Labor Review of Scope 15 days Mon 11/12/18 Fri 11/30/18
of Work
4 Meetings with Labor on 13 days Thu 11/15/18 Mon 12/3/18
HRA
5 DRAFT Agreement with 44 days Tue 12/18/18 Fri 2/15/19
ICMA
6 Administration 0 days Tue 4/16/19 Tue 4/16/19 ♦ 4/16
Committee Approval
7 Board of Directors 0 days Thu 5/16/19 Thu 5/16/19 ♦ 5/16
Approval
8 Send information letters 0 days Fri 5/17/19 Fri 5/17/19 ♦ 5/17
to Tier III employees
9 Hold information 22 days Wed 5/1/19 Thu 5/30/19
meetings with Tier III
employees
10 Go Live with HRA 0 days Mon 7/1/19 Mon 7/1/19 ♦ 7/1
11 CREATION OF 114 days Mon 10/15/18 Thu 3/21/19
PLAN DOCUMENTS
FOR H RAs
12 Draft New Plan 20 days Mon 10/15/18 Fri 11/9/18
Documents for Tier III
HRA
13 Staff Review of New 31 days Mon 11/12/18 Sat 12/22/18
Plan Documents
14 Administration 0 days Tue 4/16/19 Tue 4/16/19 ♦ 4/16
Committee Approval of
Plan Amendments
15 Board of Directors 0 days Thu 5/16/19 Thu 5/16/19 ♦ 5/16
Approval
16 CALPERS 181 days Mon 10/22/18 Mon 7/1/19 I
TRANSITION
17 Draft information letter 14 days Mon 10/22/18 Thu 11/8/18
to Actives and Retirees
18 Send Information letter 0 days Fri 11/9/18 Fri 11/9/18 ♦ 11/9
to Actives and Retirees
19 Include info article in LC 0 days Fri 11/30/18 Fri 11/30/18 ♦ 11/30
Task Project Summary I Manual Task Start-only E Deadline
Project: HRA_CALPERS_VISION Split Inactive Task Duration-only Finish-only 7 Progress
Date:Tue 5/7/19 Milestone ♦ Inactive Milestone Manual Summary Rollup External Tasks Manual Progress
Summary Inactive Summary Manual Summary I External Milestone
Page 1
May 14, 2019 Regular AUMIN Gommittee Meeting Agenda Flacket- age 18 o
Page 3 of 3
ID Task Name Duration Start Finish September November Janua March Mav Jul
20 Informational meetings 5 days Mon 11/26/18 Fri 11/30/18
with staff
21 Staff Training in My 7 days Mon 4/1/19 Tue 4/9/19
CalPERS
22 Conduct One-on-one 10 days Mon 1/14/19 Fri 1/25/19
Meetings With Actives
and Retirees
23 Complete CalPERS 0 days Thu 1/24/19 Thu 1/24/19 ♦ 1/24
Application
24 Bartell Actuarial 29 days Tue 1/1/19 Fri 2/8/19
Assessment
25 Send Updated 0 days Mon 4/1/19 Mon 4/1/19 ♦ 4/1
Information letter to
Actives and Retirees
26 Administration 0 days Tue 2/19/19 Tue 2/19/19 ♦ 2/19
Committee Acceptance
of Actuarial Analysis
27 Board of Directors 0 days Thu 3/7/19 Thu 3/7/19 ♦ 3/7
Acceptance of Actuarial
Analysis
28 Administration 0 days Tue 3/12/19 Tue 3/12/19 ♦ 3/12
Committee Review of
CAPERS Resolution
29 Board of Directors 0 days Thu 3/21/19 Thu 3/21/19 ♦ 3/21
Approval of CalPERS
Resolution
30 Send retirees letter 0 days Mon 4/1/19 Mon 4/1/19 ♦ 4/1
letting them know they
will be contacted by
CAPERS for enrollment
31 CAPERS Health Faire 2 days Wed 3/20/19 Thu 3/21/19 ■
32 Provide CAPERS with 0 days Mon 3/25/19 Mon 3/25/19 ♦ 3/25
census of retirees
33 Open Enrollment- 25 days Mon 4/8/19 Fri 5/10/19
Actives
34 Open Enrollment- 25 days Mon 4/8/19 Fri 5/10/19
Retirees
35 CaIPERS Go Live 0 days Mon 7/1/19 Mon 7/1/19 ♦ 7/1
Task Project Summary I Manual Task Start-only E Deadline
Project: HRA_CALPERS_VISION Split Inactive Task Duration-only Finish-only 7 Progress
Date:Tue 5/7/19 Milestone ♦ Inactive Milestone Manual Summary Rollup External Tasks Manual Progress
Summary Inactive Summary Manual Summary I External Milestone
Page 2
May 14, 2019 Regular AUMIN Gommittee Meeting Agenda Flacket- Flage 19 o