HomeMy WebLinkAbout6.b. Review draft PP to authorize GM to enter into professional consulting services with Bienati Consulting Group Page 1 of 2
Item 6.b.
CENTRAL SAN BOARD OF DIRECTORS
POSITION PAPER
DRAFT
MEETING DATE: MAY 14, 2019
SUBJECT: REVIEW DRAFT POSITION PAPER TO AUTHORIZE THE GENERAL
MANAGER TO ENTER INTO A PROFESSIONAL CONSULTING SERVICES
AGREEMENT WITH BIENATI CONSULTING GROUP, INC. TO FACILITATE
EXECUTIVE MANAGEMENT TEAM ANNUAL PERFORMANCE
EVALUATIONS I N AN AMOUNT NOT TO EXCEED $42,500 FORA THREE-
YEAR PERIOD COMMENCING JUNE 6, 2019, AND I NCLUDE AN OPTION
TO EXTEND FOR TWO ADDITIONAL YEARS SUBJECT TO BOARD
APPROVAL
SUBMITTED BY: INITIATING DEPARTMENT:
ANN K. SASAKI, DEPUTY GENERAL GM DEPUTY GENERAL MANAGER
MANAGER
REVIEWED BY: ROGER S. BAILEY, GENERAL MANAGER
ISSUE
Board approval is not required for the General Manager to execute contracts less than $100,000.
However, given that this agreement is to assist the Board in the review of the General Manager's job
performance, it is being brought to the Board for approval.
BACKGROUND
Since 2014, the Board has engaged the services of Bienati Consulting Group to assist with the
performance appraisal process for the Executive Management Team positions of General Manager,
Secretary of the District, and Counsel for the District. Dr. Bienati was tasked with developing a formal
performance appraisal process and performance metrics. He is then to assist by soliciting feedback from
the Board on each position's performance in relation to the agreed upon goals and performance metrics
and to compile a report to the Board. I n 2015, the Board adopted Resolution No. 2015-027 establishing
concurrent annual performance appraisals for members of the Executive Management Team to be
scheduled automatically each September.
Dr. Bienati's current contract with Central San expires June 30, 2019. Given the relationship that Dr.
Bienati has established with the Board, and his understanding of Central San's Strategic Planning Goals, it
is recommended that the Board retain the services of Dr. Bienati to continue to assist with the Executive
Management Team performance appraisals for the next three years, beginning on June 6, 2019 through
May 31, 2022, with the option to extend the contract for an additional two years. The cost for the
May 14, 2019 Regular ADMIN Committee Meeting Agenda Packet- Page 13 of 25
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performance evaluations shall not to exceed $12,500 per year. Also included in the contract is a funding of
$5,000 (for all three years)for additional services as directed by Central San, for a total contract value of
$42,500.
ALTERNATIVES/CONSIDERATIONS
The Board could elect not to enter into this contract and manage the performance review process
themselves or seek another facilitator. This alternative is not recommended as Dr. Bienati has extensive
experience and knowledge working with Central San.
FINANCIAL IMPACTS
The total contract is not to exceed $42,500 over three years.
COMMITTEE RECOMMENDATION
The Administration Committee reviewed this item at its May 14, 2019 meeting and recommended
RECOMMENDED BOARD ACTION
Authorize the General Manager to enter into a professional consulting services agreement with Bienati
Consulting Group, Inc. to facilitate Executive Management Team annual performance evaluations and
additional services as directed by Central San in an amount not to exceed $42,500 for a three-year period
commencing June 6, 2019, and include an option to extend for two additional years subject to Board
approval.
Strategic Plan re-In
GOAL FOUR: Develop and retain a highly trained and innovative workforce
Strategy 1 - Ensure adequate staffing and training to meet current and future operational levels
May 14, 2019 Regular ADMIN Committee Meeting Agenda Packet- Page 14 of 25