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HomeMy WebLinkAbout03.a. Review proposed Fiscal Year 2019-20 Capital Improvement Budget (CIB) and Ten-Year Capital Improvement Plan (CIP) Page 1 of 10 Item 3.a. CENTRAL SAN May 7, 2019 TO: ENGINEERING AND OPERATIONS COMMITTEE FROM: EDGAR J. LOPEZ, CAPITAL PROJECTS DIVISION MANAGER REVIEWED BY: JEAN-MARC PETIT, DIRECTOR OF ENGINEERING AND TECHNICAL SERVICES ROGER S. BAILEY GENERAL MANAGER SUBJECT: REVIEW PROPOSED FISCAL YEAR 2019-20 CAPITAL IMPROVEMENT BUDGET (CIB)AND TEN-YEAR CAPITAL IMPROVEMENT PLAN (CIP) Staff will present a summary of the proposed Fiscal Year 2019-20 Cl B and 2019 Ten-Year Cl P for review and discussion. Strategic Plan Tie-In GOAL ONE: Provide Exceptional Customer Service Strategy 1 - Build external customer relationships and awareness, Strategy 3- Maintain a strong reputation in the community GOAL TWO: Strive to Meet Regulatory Requirements Strategy 1 - Strive to achieve 100%permit compliance in air, water, land, and other regulations, Strategy 2- Strive to minimize the number of sanitary sewer overflows, Strategy 3- Comply with all federal, state, and local regulations related to District administration GOAL THREE:Be a Fiscally Sound and Effective Water Sector Utility Strategy 1 - Conduct long-range financial planning, Strategy 2- Manage costs GOAL FOUR: Develop and retain a highly trained and innovative workforce Strategy 3- Meet or exceed industry safety standards GOAL FIVE:Maintain a Reliable Infrastructure Strategy 1 - Manage assets optimally throughout their lifecycle, Strategy 2- Facilitate long-term capital renewal and replacement, Strategy 3- Protect District personnel and assets from threats and emergencies May 7, 2019 EOPS Regular Committee Meeting Agenda Packet- Page 3 of 22 Page 2 of 10 GOAL SIX: Embrace Technology, Innovation and Environmental Sustainability Strategy 1 -Augment the region's water supply, Strategy 2- Reduce reliance on non-renewable energy, Strategy 3- Encourage the review and testing of technology to optimize and modernize business operations ATTACHMENTS: 1. Presentation May 7, 2019 EOPS Regular Committee Meeting Agenda Packet- Page 4 of 22 Page 3 of 10 PROPOSED FISCAL YEAR (FY) 2019-20 CAPITAL IMPROVEMENT BUDGET Engineering and Operations Committee May 7, 2019 Presented by Edgar J. Lopez, PE Capital Projects Division Manager FY 2018-19 MAJOR ACCOMPLISHMENTS • Sewer Main Replacement—Several projects have replaced or rehabilitated approximately 6 miles of sewers in the collection system. • Regulatory&Safety—Selection and procurement contract for the new air pollution control equipment under the Solids Handling Facility Improvements (Solids Project), completed modifications to the Pump and Blower Building, and started the construction of the Plant Operations Building (POB). • Infrastructure Replacement—Started construction of the Mechanical and Concrete Renovations, completed several treatment plant projects (Headworks Screenings Upgrade, Piping Renovation—Phase (Ph.) 10, etc.), and made design progress on major projects such as the Pumping Station Upgrades—Ph. 1, Solids Project, and Filter Plant&Clearwell Improvements—Ph. 1A. a 1 May 7, 2019 EOPS Regular Committee Meeting Agenda Packet- Page 5 of 22 Page 4 of 10 PROPOSED FY 2019-20 CAPITAL IMPROVEMENT BUDGET Future FYs Under Total Estimated IFY 2019-20 Active 2019-20 Budget to Complete FY 2019 Program (1) CIB Projects Active Projects Ten Year CIP Collection System $27,129,000 $97,770,000 $124,899,000 $349,511,000 Treatment Plant $28,631,000 $188,522,000 $217,153,000 $413,202,000 General Improvements $4,264,000 $10,400,000 $14,664,000 $24,893,000 Recycled Water $4,152,000 $28,717,000 $32,869,000 $55,119,000 Contingency $2,000,000 $10,000,000 $12,000,000 $24,500,000 Totals: $66,176,000 $335,409,000 $401,585,000 $867,225,000 3 CAPITAL IMPROVEMENT BUDGET CONSTRUCTION COMMITMENTS AS OF APRIL 2019 Sewer Construction Budget, $120 Commitments and Capacity $12 5100 (Illustrative Analysis-Data Being Compiled) $1 $80 , 1 1 1 1 SBD 1 ; 1 56a �. 1 1 1��1 ::• 5co Sao Sao 520 $0 Y9.5 hLgS-Sh 50 Fiscal Year18119 19120 2Ly71 21127 ®Approved and projected Budget per FY Committed already(contracted) C. gemai ning capacity with eorti rig rates 4 Additional capacity with planned increases XSK funding capacity from Existing Rales• •Future years amounts may differ to the extent of reserve drawdowns. . Ark 4 2 May 7, 2019 EOPS Regular Committee Meeting Agenda Packet- Page 6 of 22 Page 5 of 10 MAJOR PROJECTS RECOMMENDED FOR NEXT TWO FISCAL YEARS TREATMENT PLANT COLLECTION SYSTEM RECYCLED WATER • Solids Project Sewer Renovation Filter Plant&Clearwell • Steam and Aeration projects: Improvements—Ph.1A Blower Systems Walnut Creek—Ph.13 Renovations Lafayette— Ph.13 • Mechanical and South Orinda— Ph.7 Concrete Renovations Danville—Ph.3 GENERAL POB Seismic Upgrades Large Diameter IMPROVEMENTS • Piping Renovation— Inspection Ph.10 Enterprise Resource Pump Stations: Planning Replacement UV Electrical Ph.1 Mora a Cross g / Server Room Relocation Improvements Roads Information Technology Annual Infrastructure Ph.2 Martinez/ Development Replacement Fairview/Maltby Property&Buildings Improvements • Vehicle Replacement Program Equipment Acquisition 5 CENTRAL SAN NEW PROJECTS IN FY 2019-20 BY PROGRAM Collection System (CS): • Phase 1 of the CS Sewer Renovation will generate four new project numbers for bidding and administration. Treatment Plant (TP): • Piping Renovation — Ph. 10 (total budget at $3.75 M) • Annual Infrastructure Replacement (total budget at $32.8 M) • Condition Assessment of Buried Pipelines (total budget at $1 M) General Improvements (GI) and Recycled Water (ReW): • Enterprise Resource Planning (ERP) separated from Information Technology (IT) Development project for tracking costs • Water Exchange Project 6 CENTRALSAN 3 May 7, 2019 EOPS Regular Committee Meeting Agenda Packet- Page 7 of 22 Page 6 of 10 FY 2019-20 COLLECTION SYSTEM PROGRAM MAJOR PROJECTS FOCUS Sewer Renovation: • Lafayette — Ph. 13 includes 11,000 ft. of sewers • Walnut Creek— Ph. 13 includes 8,200 ft. of sewers • South Orinda — Ph. 7 includes 8,900 ft. of sewers • Danville — Ph. 3 includes 5,500 ft. of sewers • Designs and bids for Lafayette, Moraga, Orinda, Martinez, Walnut Creek, and other communities in the service area Pump Stations: • Final Design and bid of Pumping Station Upgrades — Ph. 1 for Moraga, Orinda Crossroads, and Flush Kleen Pump Stations CENTRAL SAN r' FY 2019-20 CS PROGRAM TOTAL ESTIMATED COSTS PER PROJECT FY 2019-20 Callec[S6n stem P m Bud et ro eee 5umin• a%ewn[lY rawer S+w,WO 5a S,.SWAOa S1.a0oAoa Sx,9mAw 6936rlw Canouie. SW.a00 SQ SO SO 5694600 6619 �w"CDnmui9r WtW 50 50 50 5]]3Ai awls edkemnsysnmwinne+a 5965A00 s]oaaoo s]9o.ao9 5990AOu 51.]as.600 tiff nunp9Y ir.nen 53,741,000 90.f0a000 51;f0a000 $ip6f,000 51]•i5.= iHl Cuied�.�'.ie P� i900,vOv i]oa000 W f0 i6w.9vo 6u] enl.M Papni $6!,000 $10!,000 $x0d•OOp $a00JOm 916a,Op9 •yle rnrm OFw] �! Lrfe 0�.meln Nyeine 5x]a,wc fi,�,vw i.ao,v9u 65]o,vou S,x]f.v90 1044 .1n,,.i.-w.•!m g1]S,YW 'A if00.Y00 SLff0.600 i1.915.Y00 rof.. W} m wnr S1%X0 MX0 551A00 sn"M 557-fim aisa fA.nxpt.MOJl11uV•ra i7m,•06 if61A00 if7a000 i1f0A00 eueeoao y ANS nSvNen• $70].000 $10f,OM $106.000 $17000 $5 Idw fi,A uhnbP�6^l9n.e.ip Fx1i" NOa000 NOao00 iii WAN ii.fMON eeueevm.m9emfew.r x451 F •�� 566],551 S;aT3,Od1 510.10x,000 519,54;000 591•SI9,527 1NI71Re Sewn �� ...-vnvw.•Nrre 13 SSOOA00 59.611,OOp SO 50 54.611,ppp 6456' wo 41 3"W MAO U.661A00 SO 50 5e.WAN iWai• W.f�ul fn�'wny $W0.000 :3.631.V� 'A 'A 511]IPm Wf• Py".b few.PMuf if0a000 34,10x000 i0 $0 54.300.000 MI, 7 S"Am S , 57"501M .p- T.A kro $5'0, AV 4 May 7, 2019 EOPS Regular Committee Meeting Agenda Packet- Page 8 of 22 Page 7 of 10 FY 2019-20 TREATMENT PLANT PROGRAM MAJOR PROJECTS FOCUS Rehabilitation and Replacement: • Piping Renovation — Ph. 9 (Construction) • POB Seismic Upgrade (Construction) • Plant Control System 1/0 Replacement (Construction) • Mechanical & Concrete Renovations (Construction) • Solids Handling Facility Improvements (Final Design) • Steam and Aeration Blower Systems Renovation (Planning) Regulatory and Safety: • Wet scrubbers replacement for the Solids Project (Final Design) • Safety Enhancements — Ph. 5 (Construction) %bb � 9 FY 2019-20 TP PROGRAM TOTAL ESTIMATED COSTS PER PROJECT s..an.nN.,s�w.... swasw siva x w sx=mow r13i �+..wrn MSisH ilw.Ow S%O.wO SGOTZOSO Slmr�r. rssr - suamo slma• m m s3wwo .srr '"—p sl.rao�uon so m m Lar00.000 Wftwo � sll>om0 5:01,000 s1pn,00o fl,wsoca sta.p[• �.� s-`�1Paa s+eecm s•Mro sLal4xa fM _�1-• SlOAI0.000 11.1fv.OW 3lr, ,w0 ifnW0.V "K'K0w u 'r�°"�� fL'xetae v}mme 5spm,C•] sss,f00p[0 ]f�•10tt0 �a ��"�— SfAM.fpl Ns.00A00 S3,INL00 W yyprgw V?5.'sriR.+..wn 3]OOiOoo SiWiOoo 9] So i:.unwv rA3 °� ]i00.fW L500,000 iL.l0M 11.NR0.V SSA00.Gf0 fri. _ti'�•n nlrmo Sy.Ow 'ASOA00 'A Sa.•OS.wO rrii w,r 4�tlr• SO 50 5lAAw Kw" S.Aw +s nn St10.SW Ysaw. 561Lw0 swm SLNe.a(U �ewsnvw� F1 'a 3:.X-mw rW 5100,0(W 3i. 90 9 Si0 M fN! 51.11:xn Sir+!w. W Sa if.u.sr! �lif N30.{00 Ls0e.000 Ss00F00 f10R000 iLN{1000 fl{. _ �'" S=�O.WO S�Oc.0e0 7•D fl 510{lOW r1H .�.0 1f°� 90 Lr....w. Nw0.v SAr30.000 31wFN fI..AMCE 311�0.A0 ]f!! w!wlnnlnrrnN .A ,_sc. L�fO.wa NwACa Sr.w0.w0 10 ks-, F+a�+ 5lt+ 'ff.101/01 SxlwIIAIO SriS�O.uYr 5 May 7, 2019 EOPS Regular Committee Meeting Agenda Packet- Page 9 of 22 Page 8 of 10 FY 2019-20 GENERAL IMPROVEMENT PROGRAM MAJOR PROJECTS FOCUS IT Development: ERP Replacement IT Infrastructure Improvements Building Improvements: Server Room Relocation (Construction) Security Improvements (Design) Vehicle Replacement Program CENTRAL SAN FY 2019-20 GI PROGRAM TOTAL ESTIMATED COSTS PER PROJECT FY 2019-20 General Improvements Program Budget/Project Summary Project P-ject Biudget-to- IFY 2019-20 IFY 2020-Zi Future FTs Total Project Number Date C.'t 8207 General Security and $134,977 $150,000 $160,000 $0 $384,977 Acce 8230 Capita'Legal services $178,565 $201 $20,003 $20,000 $238,665 Diatr•_:Easement 8235 Acqus t-c� $258,047 $75,000 $75,000 $75,000 $483,047 2:4:' IT De'ra.:ament $2,838.794 $s0a,D00 $560,000 $760,000 $4,598,794 8243 Se—i P__n•Relocation $2,000,060 $0 $3 $0 S2,000i CcII-tic,stem 8249 ©p—:inns Dump Pad $50,000 $0 $a $0 $60,000 Mcc f:zticns I'll •ise 1171LIll PIsFa, 8250 $500,000 $2,000,000 $1,200,000 $300,000 S4,000i ---g a_a ment -a,toin 8251 Prc�rar and Budget $0 $350,000 $150,000 $800,600 51,300,000 Improvements 8516 Equipment Acquisition $876,000 $100,000 $250,00a $750,600 $1,976,000 8517 Vehicle Replacement $1,849,000 $1,069,000 $900,00a $4,560,000 $813181000 pmgmm Tnlal Program: $8,695,983 $4,264,000 $3,195,000 1 $7,205,000 $23,359,483 12 6 May 7, 2019 EOPS Regular Committee Meeting Agenda Packet- Page 10 of 22 Page 9 of 10 FY 2019-20 RECYCLED WATER PROGRAM MAJOR PROJECTS FOCUS Rehabilitation and Replacement: • Filter Plant & Clearwell Improvements — Ph. 1A(Final Design) Planning: • Zone 1 Recycled Water System (Ongoing program) • ReW Distribution System Renovations • Surge Analysis 13 FY 2018-19 REW PROGRAM TOTAL ESTIMATED COSTS PER PROJECT FY 2019-20 Recycled Water Pro ram Bud et P-4-1 ---ry Project Project Budget-to- FY Number Date 2019-20 2020-21 1306 Lone 1 Recycled Water _$332,894 S10osw $53,000 $53,000 5738,894 7346 Retytied Water Distribution 5205,000 $o $0 $0 $205,000 System Sur eAnd l sis Filter 1,11",R Clearwell 7361 Im rovements-Pha,e1A 52,537,000 $3,452,000 $8,000,000 $19,011,000 $33,000,000 7365 Recycled Water Clea well Repairs $1,700,000 $o $o $Q $1,700,000 7366 Reryclnd Water Distribution 515,00D $500,000 5200,000 51,400,000 $2,115,000 System Renovations Program 7368 Water Exchange Projer:t $250,000 5100,000 $0 $Q S350,o00 Total Program: $5,239,894 $4,152,ODD $8,253,ODD $20,964,ODD $38,1Og,894 14 CENTRAL SAN 7 May 7, 2019 EOPS Regular Committee Meeting Agenda Packet- Page 11 of 22 Page 10 of 10 FY 2019-20: 10-Year CIP $867 M 27,111,111 27,—,... ....... .......... 2,..I,M 1,975,000 1.975,GGG I.M,— 1,.71,M -19.000 4,152.000 8.153,000 10,153- 7-000 -1.000 2.750.M C350.000 5,850.000 5.80,000 350.DN .171,... 111,711- 111,711,111 17,.,,,000 81,115— 11,71D,Gdd 77,11,111 71,19— c.— S 117.-000 1-171.111& 1 111.222,111 111.211,111 1 1 -13-11 S 11.21-11 S-131.111& 11.411,111 1 71.1-001 15 CENTRAL SAN QUESTIONS 16 -. w CENTRAL SAN 8 May 7, 2019 EOPS Regular Committee Meeting Agenda Packet- Page 12 of 22