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Home My WebLink About00. BOARD AGENDA 05-02-19 ,dgACENTRAL SAN CENTRAL CONTRA COSTA SANITARY DISTRICT REGULAR BOARD MEETING BOARD OF DIRECTORS AGENDA DAVID R.WILLIAMS-President MCHAEL R.WGILL-President Pro Tem Thursday, May 2, 2019 PAUL HCAUSEY Board Room JAMES A.NEJEDLY 1:30 PM TAD J.PILECKI PHONE:(925) 228-9500 FAX(925)372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record.The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment.The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available.After the public has commented,the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.ora. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303 or kyounq@.centralsan.orq. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following the meeting. May 2, 2019 Regular Board Meeting Agenda Packet- Page 1 of 194 Open Session - Board Room (Video recorded) 1:30 PM ROLL CALL PLEDGE OF ALLEGIANCE PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER AWARDS AND PRESENTATIONS 1. Preview new Central San Wipes Clog Pipes public outreach video (1-minute video) Staff Recommendation: View the video. CONSENT CALENDAR 2. Approve the following: a. April 18, 2019 Board meeting minutes 3. Approve expenditures dated May 2, 2019 4. Receive March 2019 Financial Statements and Investment Reports 5. Set public hearing for June 6, 2019 at 1:30 p.m. to receive public comment on: • Adopting an uncodified ordinance amending the Schedule of Capacity Fees, and • Adopting an uncodified ordinance amending the Schedule of Environmental and Development-Related Fees and Charges 6. Set public hearing for June 6, 2019 at 1:30 p.m. to receive public comment on adopting the Central San Budget for Fiscal Year 2019-20 7. Approve revisions to Board Policy No. BP 007 - Teleconferencing Policy 8. Approve revisions to Board Policy No. BP 027 - Energy 9. Adopt new Board Policy No. B P 039 - Internal Audit Function 10. Grant bid relief to Bay Pacific Pipelines Inc.; award a construction contract in the amount of$2,775,589 to Cratus, Inc., the second lowest responsive bidder for the South Orinda Sewer Renovations, Phase 7, District Project 8454; find that the project is exempt from the California Environmental Quality Act (CEQA); and authorize up to a 15-percent contingency Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. May 2, 2019 Regular Board Meeting Agenda Packet- Page 2 of 194 OTHER BOARD ACTION ITEMS 11. Approve a new project in the amount of $250,000 for the Water Exchange Project, District Project 7368, and authorize the General Manager to execute a contract amendment with Brown & Caldwell to increase the cost ceiling from $95,000 to $345,000 for as-needed technical support to complete the Preliminary Feasibility Evaluation (15-minute staff presentation) Staff Recommendation (Motion Required): Approve a contingency project in the amount of$250,000 for the Water Exchange Project, District Project 7368; and authorize the General Manager to execute a contract amendment with Brown & Caldwell to increase the cost ceiling from $95,000 to $345,000 for as-needed technical support. 12. Authorize the General Manager to amend an existing professional services agreement with Stantec Consulting Services, Inc. to increase the contract ceiling from $990,000 to $1,540,000 million for design of the Filter Plant and Clearwell I mprovements - Phase 1 A, District Project 7361 (15-minute staff presentation) Staff Recommendation (Motion Required): Authorize the General Manager to amend an existing professional services agreement with Stantec Consulting Services, Inc. to increase the contract ceiling from $990,000 to $1,540,000 million for design of the Filter Plant and Clearwell Improvements - Phase 1A, District Project 7361. LEGISLATIVE MATTERS 13. Receive update on pending legislative matters and provide direction on priority legislation (10-minute staff presentation) Staff Recommendation (Motion Required): Provide direction to staff as appropriate, including direction on any additional legislative matters arising after posting of the agenda packet. REPORTS AND ANNOUNCEMENTS 14. General Manager- Reports a. Receive annual update on 2018 Recycled Water Program (5-minute staff presentation) Staff Recommendation: Receive the update. b. Receive AgLantis 2018 Annual Report related to the CoCo San Sustainable Farm Project and farm related updates (No presentation is planned;staff will be available to answer questions) Staff Recommendation: Receive the annual report and provide direction to staff. 15. General Manager-Announcements a. Announcements - May 2, 2019 Staff Recommendation: Receive the announcements. 16. Counsel for the District May 2, 2019 Regular Board Meeting Agenda Packet- Page 3 of 194 17. Secretary of the District 18. Board Members - Committee Minutes a. April 15, 2019 - Real Estate, Environmental & Planning Committee - Chair Pilecki and Member McGill b. April 16, 2019 -Administration Committee - President Williams and Member McGill C. April 16, 2019 - Engineering & Operations Committee - Chair Nejedly and Member Pilecki d. April 23, 2019 - Finance Committee - Chair Causey and Member Nejedly Staff Recommendation: Receive the Committee minutes. 19. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Causey • April 30, 2019 - Central San Academy Graduation in Pleasant Hill Member McGill • April 30, 2019 - Central San Academy Graduation in Pleasant Hill Member Nejedly Member Pilecki • April 30, 2019 - Central San Academy Graduation in Pleasant Hill President Williams Staff Recommendation: Receive the reports and announcements. 20. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. EMERGENCY SITUATIONS REQUESTS FOR FUTURE AGENDA ITEMS ANNOUNCE CLOSED SESSION (.pursuant to Government Code Section 54957.7) RECESS TO CLOSED SESSION The Board will recess and reconvene in closed session in the Caucus Room. Closed Session (Not video recorded) May 2, 2019 Regular Board Meeting Agenda Packet- Page 4 of 194 CLOSED SESSION 21. Conference with Legal Counsel -existing litigation pursuant to Government Code Section 54956.9(d)(1): • Contra Costa County Deputy Sheriffs Association, et al. v. Contra Costa County Employees'Retirement Association (CCCERA), et al., Court of Appeal, 1 st Appellate District, Division Four, Case No.A141913 22. Conference with Legal Counsel -existing litigation pursuant to Government Code Section 54956.9(d)(1): • Settle v. Central Contra Costa Sanitary District, et al., Contra Costa County Superior Case No. MSC17-01691 RECESS TO OPEN SESSION REPORT OUT OF CLOSED SESSION ADJOURNMENT May 2, 2019 Regular Board Meeting Agenda Packet- Page 5 of 194