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A116i
CENTRAL SAN
CENTRAL CONTRA COSTA SANITARY DISTRICT 5019 IMHOFF PLACE, MARTINEZ, CA 9A553-437
SPECIAL MEETING OF THE BOARD OF DIRECTORS:
CENTRAL CONTRA COSTA DAVID n, WILLIAMS
President
SANITARY DISTRICT MICHAEL R.MCCILL
President Pro Tent
ENGINEERING & OPERATIONS
COMMITTEE PAUL H.CAUSEY
JAMES A.NEJEDLY
TAD J PILECKI
MINUTES PHONE: (925)228-9500
FAX: (925)372-0192
www.centralsan.org
Thursday, March 28, 2019
2:00 p.m.
21d Floor Conference Room
5019 Imhoff Place
Martinez, California
Committee:
Chair Jim Nejedly
Member Tad Pilecki
Staff.
Roger S. Bailey, General Manager
Katie Young, Secretary of the District
Ann Sasaki, Deputy General Manager
Phil Leiber, Director of Finance and Administration (arrived during Item 4.a.)
Jean-Marc Petit, Director of Engineering and Technical Services
Danea Gemmell, Planning and Development Services Division Manager (left after Item 4.a.)
Edgar Lopez, Capital Projects Division Manager
Nitin Goel, Senior Engineer (left after Item 4.a.)
Sasha Mestetsky, Senior Engineer
Amelia Berumen, Senior Administrative Technician
1. Call Meeting to Order
Chair Nejedly called the meeting to order at 2:00 p.m.
2. Public Comments
No public comments.
Mr. Lopez requested that Item 4.a. be heard as the first item of business.
April 18, 2019 Regular Board Meeting Agenda Packet- Page 87 of 91
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Engineering & Operations Committee Minutes
March 28, 2019
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3. Items for Committee Recommendation to Board
Item 3.a. was heard immediately following the conclusion of Item 4.a.
a. Review draft Position Paper to authorize the General Manager to execute
professional engineering services agreements with McMillen Jacobs
Associates, BSK Associates, and Cal Engineering & Geology, Inc., in an
amount not to exceed $150,000 each for an estimated three-year period to
provide on-call geotechnical engineering services for District projects
Mr. Lopez briefly summarized the as-needed service agreements
described in the draft Position Paper. He noted that one correction will be
made prior to being presented for Board award regarding the status of the
current geotechnical engineering contracts. Staff intends to close two of the
three current contracts and amend the DCM Consulting, Inc. agreement for
a time-only extension since adequate budget remains in that contract.
COMMITTEE ACTION: Recommended Board approval.
b. Review draft Position Paper to award a construction contract in the amount
of$3,031,469 to Cratus, Inc., the lowest responsive bidder for the
Lafayette Sewer Renovations, Phase 13, District Project 8452; consider
exemption from the California Environmental Quality Act (CEQA); and
authorize up to a 15-percent contingency
Mr. Lopez stated that three recent sewer renovation project bid openings
were agendized for discussion at this meeting. Excellent bids have been
received for each project, all of which were below the engineers estimates.
He said that while the price of open-trench construction has been steadily
rising since approximately 2012, the bids received this year involving this
method have generally been lower in cost. Also, costs for the cured-in-
place pipe (CIPP) construction method have been very competitive,
resulting in bids being lower than anticipated.
Member Pilecki opined that the approved budget source was unclear on
Attachment 4 in that it could be perceived as being a delayed project when
in fact it is not an actual project. It is a "placeholder project"in the Budget
(listed as District Project 8451) that is used as the funding source for
multiple collection system sewer renovations projects. He recommended
that a brief explanation be added to the attachment for clarification
purposes going forward.
COMMITTEE ACTION: Recommended Board approval.
April 18, 2019 Regular Board Meeting Agenda Packet- Page 88 of 91
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Engineering & Operations Committee Minutes
March 28, 2019
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C. Review draft Position Paper to award a construction contract in the amount
of$2,730,935 to California Trenchless, Inc., the lowest responsive
bidder for the Walnut Creek Sewer Renovations, Phase 13, District Project
8455; consider exemption from the California Environmental Quality Act
(CEQA); and authorize up to a 15-percent contingency
As discussed in the previous agenda item, Mr. Lopez said this project is
more good news with the number of bids and excellent results.
COMMITTEE ACTION: Recommended Board approval.
V Review draft Position Paper to award a construction contract in the amount
of$ to [Contractor], the lowest responsive bidder for the South
Orinda Sewer Renovations, Phase 7, District Project 8454; consider
exemption from the California Environmental Quality Act (CEQA); and
authorize up to a _-percent contingency (bid opening scheduled for March
26, 2019)
The bid opening for this project occurred after the agenda materials had
been posted. Mr. Lopez provided the Committee with a draft summary of
the five bids received and stated that staff is in process of reviewing them.
Additionally, due to timing of the bid opening, the bid protest period is still
within the five-day window, as defined in the project bid documents. To that
end, he said this update was informational and staff does not have a
position to present today but will do so when the full Board considers the
project for award.
No action or recommendation was required.
COMMITTEE ACTION: Received the information.
4. Other Items
a. Receive update on the Asset Management Program
This item was heard out of order as the first item of business after Item 2.
Mr. Goel provided an overview of the presentation included with the
agenda materials regarding recently completed and ongoing tasks
associated with the Asset Management Program. Staff provided clarifying
information to answer Committee inquiries regarding the Waste Heat Boiler
condition assessment, testing, and investigations. Mr. Goel ended with a
live demonstration of the Spare Parts Management tool and the various
information that is available to staff for planning purposes.
COMMITTEE ACTION: Received the update.
April 18, 2019 Regular Board Meeting Agenda Packet- Page 89 of 91
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Engineering & Operations Committee Minutes
March 28, 2019
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b. Receive list of future agenda items
Member Pilecki inquired about a schedule to review the Fiscal Year(FY)
2019-20 Capital Improvement Budget. Mr. Lopez stated that the full budget
is planned to be available the first week of May and the capital budget
portion will be discussed at the May 7 Committee meeting.
Chair Nejedly inquired about staff time associated with applying and
correlating the Strategic Plan tie-ins to Position Papers, memoranda, etc.
He sees the tie-ins applied to Board and Committee documents and would
like an account of the true time it takes to apply (e.g. staff meetings,
preparation, review and approval process, etc.) and how many have been
completed; not only for this Committee but for all Board and Committee
meetings.
COMMITTEE ACTION: Received the list.
5. Announcements
None.
6. Future Scheduled Meetings
Tuesday, April 16, 2019 at 2:00 p.m.
Tuesday, May 7, 2019 at 2:00 p.m.
Tuesday, June 4, 2019 at 2:00 p.m.
7. Suggestions for Future Agenda Items
a. Review the upcoming draft FY 2019-20 Capital Improvement Budget. As
stated in Item 4.b., this matter will be reviewed with the Committee at the
May 7 meeting.
b. Report on staff time associated with Strategic Plan tie-ins, as mentioned in
Item 4.b.
8. Adjournment— at 2:38 p.m.
*Attachment
April 18, 2019 Regular Board Meeting Agenda Packet- Page 90 of 91
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(Handout)
Item 3.d.
Central Contra Costa Sanitary District
SOUTH ORINDA SEWER RENOVATIONS, PHASE 7
District Project No. 8454
Draft Summary of Bids
Bid Opening: March 26, 2019, 2 PM
Engineer's Estimate: $3,300.000
No. Bidder Total Bid
1 Bay Pacific Pipelines, Inc. $2,481,529
2 Cratus, Inc. $2,775,589
3 K.J. Woods Construction, Inc. $2,978,000
4 Precision Engineering, Inc. $3,171,176
5 California Trenchless, Inc. $3,535,736
Subcontractor Lists
Subcontractor Work Description
Contractor 1 Lamassu Utility Services, Inc. CIPP Lining
H&R Plumbing Inc. Manhole Rehab
Contractor 2 Nor Cal Pipeline Services Inc. CIPP
Contractor 3 Christian Brothers Lining Co. CIPP Lining
Robotic Sewer Solutions Inc. CIPP Service Lateral
Connections
Contractor 4 Christian Brothers Lining Co. CIPP Lining
Robotic Sewer Solutions Inc. CIPP Service Lateral
Connections
Contractor 5 Nor Cal Pipeline Services Inc. CIPP
Bids Opened By: /s/ Katie Young Page 1 of 1
April 18, 2019 Regular Board Meeting Agenda Packet- Page 91 of 91