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Home My WebLink AboutBOARD MINUTES 03-21-19 _ CENTRAL SAN CONTRACENTRAL •STA SANITARY DISTRICT 5019 IMHOFF MINUTES* BOARD OF DIRECTORS: DAVID R. WILLIAMS President REGULAR BOARD MEETING MICHAEL R.MCGILL Board Room President Pro Tent Thursday, March 21, 2019 PAUL CAUSEY 1:30 p.m. JAMADJ.PILECKI Open Session — Board Room (Video recorded) ROLL CALL A regular meeting of the Board of Directors was called to order by President Williams at 1:30 p.m. Secretary of the District Katie Young called roll: PRESENT.- Members: Causey, McGill, Nejedly, Pilecki, Williams ABSENT. Members: None PLEDGE OF ALLEGIANCE The Board, staff and audience joined in the Pledge of Allegiance. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) District Counsel Kent Alm announced that a closed session would be held for Item 1. RECESS TO CLOSED SESSION The Board recessed at 1:31 p.m. to reconvene in closed session in the Caucus Room. Closed Session (Not video recorded) CLOSED SESSION 1. Personnel matters pursuant to Government Code Section 54957: Public Employee Discipline/Dismissal/Release These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. Book 67— Page 47 CENTRAL CONTRA COSTA SANITARY DISTRICT March 21, 2019 Board Meeting Minutes—Book 67-Page 48 Open Session — Board Room (Video recorded) RECESS TO OPEN SESSION The Board recessed at 2:03 p.m. to reconvene in open session in the Board Room. REPORT OUT OF CLOSED SESSION Item 1. — Mr. Alm stated that there was no reportable action and the Board gave direction to the General Manager. INTRODUCTIONS 2. New employee: • Andre Brown, Material Coordinator in the Purchasing and Materials Services Division of the Administration Department, effective March 11, 2019 BOARD ACTION: Welcomed Mr. Brown. PUBLIC COMMENT PERIOD No comments. REQUESTS TO CONSIDER MATTERS OUT OF ORDER At the request of District Counsel, President Williams advised that the Counsel for the District report, Item 13, would be heard out of order, immediately before the Consent Calendar. AWARDS AND PRESENTATIONS 3. Recognize the 2019 Safety Suggestion of the Year Award recipient Mark Angel, Utility Worker in the Operations Department, Plant Maintenance Division, for his suggestion to install a glass viewing panel on the lamp testing unit in the Ultraviolet Disinfection Facility Maintenance Planner P.J. Turnham, in her capacity as District Safety Committee Chairperson, described the safety award and how Mr. Angel was selected as the 2018 recipient. BOARD ACTION: President Williams presented the award to Mr. Angel. CENTRAL CONTRA COSTA SANITARY DISTRICT March 21, 2019 Board Meeting Minutes—Book 67-Page 49 CONSENT CALENDAR 4. Approve the following: a. March 7, 2019 Board meeting minutes 5. Adopt Resolution No. 2019-005 authorizing execution of a real property agreement related to 1904 Via Ferrari in Lafayette and recording of the agreement (See District Counsel comment regarding this matter under Item 13.) 6. Authorize the General Manager to amend and extend the contract with Meyers Nave for legal services effective April 1, 2019 through December 31, 2019 7. Receive the 2018 annual report of the [CMA 401a and 457 Deferred Compensation Plans BOARD ACTION: Motion was made by Member McGill and seconded by Member Pilecki to adopt the Consent Calendar as recommended. Motion passed by unanimous vote. PUBLIC HEARINGS 8. Hold public hearing to conduct annual public review of Board Member compensation and benefits Mr. Bailey said no presentation was planned but that staff was available to answer questions. Member Nejedly opined that he was content with the current stipend but cautioned that the stipend should not be so low as to deter qualified candidates from running for Board election. There was a discussion about including a more focused look at Board Member compensation and benefits at next year's Board Self-Evaluation Workshop. (See Future Agenda Items below.) The public hearing was opened. There being no public comment, the hearing was closed. BOARD ACTION: Motion was made by Member McGill and seconded by Member Nejedly to leave Board Member compensation and benefits unchanged. Motion passed by unanimous vote. CENTRAL CONTRA COSTA SANITARY DISTRICT March 21, 2019 Board Meeting Minutes—Book 67-Page 50 OTHER BOARD ACTION ITEMS 9. Adopt Resolution Nos. 2019-006 through 2019-020 authorizing Central San to contract with CaIPERS for the District's health plans Human Resources Manager Teji O'Malley reviewed the presentation included with the agenda material. Member McGill advised that this item was discussed at the last Administration Committee meeting and that it was important to mention that a discussion was held regarding keeping all employees, Board Members, and retirees whole with respect to the Ca/PERS transition. Member Pilecki stated that he had the opportunity to attend the retiree Health Fair and commended staff on the event, stating it was very well attended and contained a lot of useful information. BOARD ACTION: Motion was made by Member Pilecki and seconded by Member Causey to adopt all 15 proposed resolutions. Motion passed by unanimous vote. LEGISLATIVE MATTERS 10. Receive update on pending legislative matters and provide direction on priority legislation Communications and Intergovernmental Relations Manager Emily Barnett reviewed an updated 2019 Priority Legislative Tracking Sheet and provided a fact sheet on AB 405 regarding sales tax exemption to the Board. The Board agreed with staff's positions based on the information provided on the updated Tracking Sheet. REPORTS AND ANNOUNCEMENTS 11. General Manager— Reports a. Receive 2018 Safety Program Annual Report Safety Officer Jerry Ledbetter reviewed the presentation included with the agenda materials. There was a discussion regarding lowering the severity rate (a mathematical calculation that describes the number of lost days experienced as compared to the number of incidents experienced) and a subsequent request to have a detailed description or discussion of the severity rate in future annual reports. BOARD ACTION: Received the report. CENTRAL CONTRA COSTA SANITARY DISTRICT March 21, 2019 Board Meeting Minutes—Book 67-Page 51 12. General Manager—Announcements a. Announcements — March 21, 2019 1) Staff attendance at California Water Environment Association (CWEA) Annual Conference in Palm Springs from April 9-12, 2019 2) Staff to attend national Association of Clean Water Agencies (NACWA) Annual Pretreatment and Pollution Prevention Workshop in Tacoma, Washington from May 15-17, 2019 3) Central San receives Government Finance Officers Association (GFOA) Distinguished Budget Award for Fiscal Year 2018-19 Budget document 4) General Manager Roger S. Bailey appointed to Board of WateReuse Association General Manager Roger S. Bailey made the following announcement at the meeting: 5) Central San Academy commenced on March 19, 2019 with an engaged group of 41 attendees. BOARD ACTION: Received the announcements. 13. Counsel for the District This item was heard immediately before Item 4. Mr. Alm advised the Board with regard to Item 5, stating that the District has received a legal claim from a neighboring party, Pleasant Hill Recreation and Park District, regarding erosion in the same area. 14. Secretary of the District Ms. Young announced the following upcoming Committee meetings: Finance— Tuesday, March 26 at 2:00 p.m. Engineering & Operations— Thursday, March 28 at 2:00 p.m. BOARD ACTION: Received the announcements. 15. Board Members — Committee Minutes a. March 11, 2019 — Real Estate, Environmental & Planning Committee— Chair Pilecki and Member McGill CENTRAL CONTRA COSTA SANITARY DISTRICT March 21, 2019 Board Meeting Minutes—Book 67-Page 52 b. March 12, 2019 —Administration Committee — President Williams and Member McGill t BOARD ACTION: Received the Committee minutes. 16. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Causey • March 7, 2019 — Contra Costa County Mayors' Conference hosted by the City of San Ramon Member McGill • March 7, 2019 — Contra Costa County Mayors' Conference hosted by the City of San Ramon • March 17-19, 2019 —WateReuse Annual Conference in Garden Grove, CA • March 21, 2019 — East Bay Leadership Series in San Ramon Member McGill also provided a written report covering his announcements and other meetings. Member Neiedly • March 15, 2019 — Presentation by invitation to Rotary Club of Concord Member Pilecki — No report. President Williams • March 11, 2019 — Board Liaison presentation to the Lafayette City Council BOARD ACTION: Received the reports and announcements. 17. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. No requests. EMERGENCY SITUATIONS None. REQUESTS FOR FUTURE AGENDA ITEMS The Board requested that an item be added to the next Board Self-Evaluation Workshop regarding Board Member compensation and benefits. CENTRAL CONTRA COSTA SANITARY DISTRICT March 21, 2019 Board Meeting Minutes—Book 67-Page 53 ADJOURNMENT The meeting was adjourned at 3:01 p.m. Y 10 0� x�. & David R. Williams President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: -L9--,Z Katie Youn Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California This page intentionally left blank.