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Home My WebLink AboutFinance MINUTES 03-26-19 Page 2 of 6 ,or76— I CENTRAL SAN CENTRAL • ■ • COSTAi. . IMHOFF PLACE, MARTINEZ, CA 9AS53-A37 REGULAR MEETING OF THE BOARD OF DIRECTORS: CENTRAL CONTRA COSTA DAVID R, WILLIAMS President SANITARY DISTRICT MICHAEL R.MCCILL FINANCE COMMITTEE Presiden t Pro Tem PAUL H CAUSEY JAMES A.NEJEDLY M I N U T E S TAD J PHECKI PHONE: (925)228-9500 Tuesday, March 26, 2019 FAX 3�2-0192 www.cententralsan.org 2:00 p.m. Executive Conference Room 5019 Imhoff Place Martinez, California Committee: Chair Paul Causey Member Jim Nejedly Staff. Roger S. Bailey, General Manager Katie Young, Secretary of the District (arrived during Item 3.b.) Ann Sasaki, Deputy General Manager Phil Leiber, Director of Finance and Administration Danea Gemmell, Planning and Development Services Division Manager Stephanie King, Purchasing and Materials Manager Edgar Lopez, Capital Projects Division Manager (left after Item 3.a.) Tim Hiteshew, Information Technology Supervisor Lad Kolc, Risk Management Specialist Donna Anderson, Assistant to the Secretary of the District 1. Call Meeting to Order Chair Causey called the meeting to order at 2:00 p.m. 2. Public Comments None. 3. Old Business a. Follow-up to questions asked at the February 25, 2019 meeting regarding certain check expenditures COMMITTEE ACTION: Received the update. April 4, 2019 Regular Board Meeting Agenda Packet- Page 132 of 136 Page 3 of 6 Finance Committee Minutes March 26, 2019 Page 2 4. Items for Committee Recommendation to the Board a. Review and recommend approval of expenditures dated April 4, 2019 Mr. Leiber furnished additional information in response to a list of questions provided by Chair Causey in advance of the meeting. Chair Causey was satisfied with the information, as was Member Nejedly, who also had a question on one expenditure. COMMITTEE ACTION: Recommended Board approval. b. Review February 2019 Financial Statements and Investment Reports Mr. Leiber recapped the information set forth in the cover memo to the Financial Statements. The Committee Members had no questions. COMMITTEE ACTION: Recommended Board receipt. 5. Other Items a.* Review Risk Management Loss Control Report as of March 15, 2019 In Ms. Deutsch's absence, Ms. Kolc distributed an updated Loss Control Report showing claims received since the report was prepared. She reviewed the Report with the Committee. COMMITTEE ACTION: Received the report. b. Review overview of software maintenance expenditures for Fiscal Year 2018-19 Chair Causey thanked staff for the information provided. Mr. Leiber said the trend in software maintenance costs will be upward. One reason is that new enterprise resource planning (ERP) software is going to be implemented soon and there will likely be some overlap with the current SunGard system for some period of time. Also, the trend toward more use of cloud computing will likely increase operations and maintenance (O&M) costs over time. All in all, he said this segment of costs is likely to grow as a portion of the District's budget. COMMITTEE ACTION: Received the update. April 4, 2019 Regular Board Meeting Agenda Packet- Page 133 of 136 Page 4 of 6 Finance Committee Minutes March 26, 2019 Page 3 C. Receive list of future agenda items COMMITTEE ACTION: Received the list. 6. Announcements a. Mr. Leiber announced that a new Finance Manager has been hired and will be starting in June. b. Mr. Bailey said staff will be reviewing the O&M portion of the draft Fiscal Year 2019-20 District Budget with the Committee at the May meeting. C. Mr. Bailey noted that at last Tuesday's Central San Academy session, one of the attendees, Stephen Maris, who ran for the Board during the 2018 election cycle, announced that he intends to run again for the Board in 2020. 7. Future Scheduled Meetings Tuesday, April 23, 2019 at 2:00 p.m. Tuesday, May 21, 2019 at 2:00 p.m. Tuesday, June 25, 2019 at 2:00 p.m. 8. Suggestions for Future Agenda Items None. 9. Adjournment— at 2:33 p.m. * Attachment April 4, 2019 Regular Board Meeting Agenda Packet- Page 134 of 136 CCCSD 2018-19 Loss Control Report (Handout) Item 5.a. 0 New Incident 0 Ongoing Incident 0 Prior FY 0 Litigated OVERFLOWS Status # ID# Loss DOL Other Party Address City Reserve Expenses Claim Incident Total Paid to Type Paid* Paid** Closed 1 2019003 SSO 08120/18 Bettencourt Ranch H0j400 Coventry Place Danville $ i $ 1,250.00 HOA $ 5,632.26_ _ $ 6,882.26 Servicemaster Closed 2 2019006 SSO 10108/18 James Campos 91 Scenic Drive Orinda _ _$—_—_ $ 2,782.53 L_ $ 2,782.53 Servicemaster Closed 3 2019007 SSO 10/15/18 Julie Dejarlais 720 Palmer Road Walnut Creek $ - i $ 1;718.98 I Servicemaster 195.00 $ 1,913.98 Claimant Closed 4 2019008 SSO 10/14/18 Steve Knight 1536 Springbrook Roa Walnut Creek $ —$ 1,735.35 $ 470.00 $ 2,205.35 Claimant Open 5 2019011 SSO 12/02/18 Bobbi Singh(owner) 12 Ranger Ct Alamo $ 15,ODD.00 $ - $ - Closed $ 14.752.29 $ - Servicemaster Closed — Battista Remati(tenant 10 Ranger Ct Alamo _ $ _ _ $—7,480.00 $ 37,232.29 Inactive 6 2019013 SSO 12/07/18 Patrice Gilbert 630 Soto St. Martinez $ --__�_- — $ - Denied Open 7 2019014 SSO 07/26/18 Jane Kappel .25 Arlene Lane Walnut Creek $ - $ - $ Is - Denied Total-SSO $ 15,000.00 $ 26,621.41 . $ 9,395.00 $ 51,016.41 LIABILITY INCIDENTS-OTHER Status # ID# Loss DOL Other Party Address City Reserve Expenses Claim Incident Total Paid to Type Paid* Paid*' Open A 2017028 GL 2/9/17 Jane and Patrick Settle 273 Scofield Dr Moraga $ 25,000.00 $ $ - $ 25,000.00 Closed 1 2019004 GL 7/19118 Rick Hernandez District Employee Martinez $ T $ $ 239.90 $ 239.90 Claimant Closed 2 2019009 GL 10/6/18 Acme Fill Corporation 950 Waterbird Way Martinez $ $ _ $ 8,960.29 $ 8,960.29 _Claimant - Closed 3 2019010 GL 10/8/18 Brandi Grant 29 Arlene Court Walnut Creek $ $ 7,051.40 $ 7,051.40 Closed 4 2019012 GL 12/2/18 Jackie Ray N Main St Walnut Creek $ $ $ 2,438.14 $— 2,438.14 Brentwood Ford Open 5 2019016 GL 09/11118 Brandi Grant 29 Arlene Court Walnut Creek $ 1,000.00 - $ - $ - $ 1,000.00 Fence Damage, Open 6 2019017 GL 09/11/18 Brandi Grant 29 Arlene Court Walnut Creek $ __-!$ - $ - $ Alleged Tree Dam. Open 7 2019018 GL 1212/18 Nina Katz N Main St Walnut Creek $ 23338 $ $ - $ Closed Farmers Insurance N Main St Walnut Creek $ $ 6,226-18 $ 6,459.56 Vehicle Damage Open 8 2019020 GL Fall 2016 P Hill Park&Rec Dist Murderer's Creek Pleasant Hill $ - $ - $ - $ - Litigation Likely Open 9 2019021 GL Winter 2019 Ramah David 15 EI Pulgar Orinda $ - is $ - $ - Return-Insufficient Total-Liab $ 26,233.38 $ S 24,915.91 S 51,149.29 *Paid per GM Authority *" Board approval required to pay claims of$50,000 or more April 4, 2019 Regular Board Meeting Agenda Packet- Page 135 of 136 CCCSD 2018-19 Loss Control Report AUTO INCIDENTS Status # ID# Loss DOL Other Party Location Veh# Reserve Expenses Claim Incident Total Paid to Type Paid* Paid** Closed 1 2019001 APD 07/02/18 N/A Madrone PI Orinda V288 $ $ $ 3,972.63 $ 3,972.63 Stiles Truck Body Closed 2 2019002 APD 07113/18 Patricia Savitsky Willow/Mellus.Mtz V285 $ $ $ 7,742.87 Lafayette Auto Body 21st Century Ins.Co. Subro to Policy Limit $ $ $ (5,000.00) $ 2,742.87 CCCSD Closed 3 2019005 AL 08/23/18 Wayne Engelstad NB 680,Martinez M225 $ $ $ 4,314.49 $ 4,314.49 Claimant Closed 8 2019019 AL 2/25/19 Lee Young CC Blvd Pleasant Hill $ $ 3,156.00 $ 3,156.00 Claimant Total-Auto $ - $ - $ 14,185.99 1 $ 14,185.99 PROPERTY INCIDENTS Status # ID# Tse DOL Other Party Address City Reserve Paid to Date Incident Total Paid to Closed 1 2019015 Prop 01/05/19 None HOB 3 Martinez $ - $ 3,584.35 $ 3,584.35 Servicemaster Total-Prop $ - $ 3,584.35 $ 3,584.35 PLUMBING REIMBURSEMENTS Status # ID# Loss DOL Other Party Address City Reserve Expenses Claim Incident Total Paid to Type Paid* Paid Note: Prior fiscal year closed claims have been removed from report. 03/21/19 *Paid per GM Authority ** Board approval required to pay claims of$50,000 or more April 4, 2019 Regular Board Meeting Agenda Packet- Page 136 of 136