HomeMy WebLinkAbout12.a. Receive list of pending Board and Committee future agenda items Page 1 of 6
Item 12.a.
,ek CENTRAL SAN
SANITARYCENTRAL CONTRA COSTA , .
April 4, 2019
TO: HONORABLE BOARD OF DIRECTORS
FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT
REVIEWED BY: ROGER S. BAILEY, GENERAL MANAGER
SUBJECT: RECEIVE INFORMATIONAL LIST OF PENDING BOARD AND STANDING
COMMITTEE FUTURE AGENDA ITEMS
Attached for information only is a listing of the Board and Standing Committee future agenda items
currently being tracked by staff.
ATTACHMENTS:
1. List of Future Agenda Items
April 4, 2019 Regular Board Meeting Agenda Packet- Page 93 of 136
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ATTACHMENT 1
CENTRAL SAN
Board and Committee Future Agenda Items — April 4, 2019
The following list is a snapshot of Board and Committee future meeting agenda items as of the date this
agenda was published. The projected dates are subject to change. The items listed are for informational
purposes only; they are not agendized for discussion at this meeting.
Item Description Origin Date of Projected
Origin Date
1. DP 8454: Award South Orinda Sewer Renos, Phase 7 4/18
2. Rates (SSC / REW): Conduct public hearing to 4/18
consider establishing SSC and REW rates for the next
four FYs
[Requires 4 yes votes]
3. Asset Management Program: Receive update on Semiannual 4/18
Asset Management Program report
4. Budget (FY 19-20): Set public hearing on June 6, Annual 5/2
2019 to consider approving FY 2019-20 District
Budget
5. Fees (Capacity/Permit Counter): Set public Annual 5/2
hearings on June 6, 2019 to consider adopting
proposed uncodified ordinances to amend the:
1) Schedule of Capacity Fees; and
2) Schedule of Environmental and Development Fees
6. REW Program: Update on Recycled Water Program Annual 5/2
7. Budget (FY 19-20): Receive draft Fiscal Year 2019- Annual 5/16
20 draft District Budget
8. Budget (FY 19-20): Conduct public hearing to adopt Annual 6/6
Fiscal Year 2019-20 District Budget
9. Fees (Capacity/Permit Counter): Conduct public Annual 6/6
hearings to consider adoption of proposed ordinances
to amend the:
1) Schedule of Environmental and Development
Fees; and
2) Schedule of Capacity Fees
[Both items require 4 yes votes]
10. Records Retention Schedule: Adopt resolution Staff 6/20
updating the Master Records Retention Schedule and
destruction protocols
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April 4, 2019 Regular Board Meeting Agenda Packet- Page 94 of 136
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Item Description Origin Date of Projected
Origin Date
11. Solid Waste Recycling: Staff report re potential to BOARD 3/7/19 Sept. 2019
participate in developing a regional solution for solid
waste recycling
12. Prop 218: Update on Supreme Court decision on Member 1/31/19 TBD
Proposition 218 in relation to the wastewater industry McGill
13. 1 • • • • BOARD 3/21/19 Feb. 2020
Topic: Board Member Compensation and Benefits
14. BP 027: Consider further proposed revisions to Board Biennial 4/16
Policy No. BP 027 - Energy based on Committee review
feedback at January 30 and February 19, 2019
meetings
15. Strategic Plan Tracking: Receive quarterly update Quarterly 4/16
on Strategic Plan Tracking — 3rd Quarter FY 2018-19 recurring item
16. CaIPERS-Adopt HRA Plan & Amend Section 125 4/16
Plan: Review draft Position Paper to adopt Health
Reimbursement Account (HRA) plan documents and
amend Section 125 Cafeteria Plan, both effective 7/1
17. Surveys-Trending Data: Share trending data based Staff 5/14
on customer surveys results
18. Risk Management: Receive report on agency risk 5/14
inventory
19. Labor Counsel: Receive succession planning ADMIN 11/6/18 6/4
proposal from Principal Counsel W. Daniel Clinton of Committee
Hanson Bridgett LLP
20. Giving Program: Consider proposal for the District to Staff 6/4
pay the administration fee for the employee workplace
Charitable Giving Program
21. Review BPs: Consider any needed amendments to ADMIN 8/7/18 6/4
the following newly adopted Board Policies: Committee
1. BP 035 — Purchasing
2. BP 036 — Informal Bidding (UPCCAA)
3. BP 037 — Delegation ofAuth. to GM
22. Board Room Improvements: Discuss potential ADMIN 2/19/19 6/18
options for improvements to the Board Room, Committee
including upgrades of audio/visual systems
23. Constructive Receipt: Update on compliance issues 6/18
regarding constructive receipt
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April 4, 2019 Regular Board Meeting Agenda Packet- Page 95 of 136
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Item Description Origin Date of Projected
Origin Date
24. Educational Outreach: Update on status of BOARD 9/6/18 7/9
educational outreach program to local schools
facilitated by Sustainable Contra Costa
25. UPCCAA: Provide informal assessment of recent ADMIN 1/30/18 9/10
implementation of Uniform Public Construction Cost Committee
Accounting Act (UPCCAA)
26. CaIPERS-Nels Carlson: Is Board action required if ADMIN 3/12/19 10/8
special dispensation must be made to retired Board Committee
Member Nels Carlson?
27. Reserve for Emergency Fund: Review research on ADMIN 11/5
emergency fund reserve levels and consider Committee
recommending an increase in the reserve amount
under Board Policy No. BP 017- Fiscal Reserves Board Meeting 5/17/18
28. Safe Haven (for Gifts): Review District Counsel's ADMIN 1/30/19 TBD
research into merits of developing a safe haven policy Committee
on gifts received by employees or Board Members,
and the dividing line between reporting and not
reporting gifts of expenses that are legitimate for the
profession
29. Buy American: Consider developing a Buy American ADMIN 12/11/18 TBD
policy Committee
30. Internal Audit: Consider developing an internal audit Internal 2018 TBD
commissioning document (aka charter), and Auditor
associated administrative procedures
31. Counsel Contracts: Discuss pros and cons of ADMIN 11/6/18 TBD
pursuing a Request for Proposal (RFP)for legal Committee
services
32. AVADs: Discuss potential policy issue related to ADMIN 3/6/18 TBD
extending sewers in the Alhambra Valley Committee
33. Wellness Program: Review potential measurable ADMIN 3/6/18 TBD
statistics or linkages as to how the wellness program Committee
ultimately benefits the ratepayers
34. Logo: Revisit possibility of selling unused logo ADMIN 8/1/17 2020 or later
previously considered by Board and/or possible logo Committee
change
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April 4, 2019 Regular Board Meeting Agenda Packet- Page 96 of 136
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Item Description Origin Date of Projected
Origin Date
35. Filter Plant: Receive update on Filter Plant project 4/16
36. Condition Assessments: Report on condition BOARD 12/6/18 TBD
assessments (after termination of recent emergency
situation involving cable failure)
37. Capital Improvement Business Case Evaluations: E&O 10/8/18 TBD
Review of business case evaluations for the Asset Committee
Management Program
38. Biennial Actuarial Report: Receive Central San Biennial 4/23
Retiree Healthcare Plan July 1, 2018 Actuarial recurring item
Evaluation Final Results
39. FEES (Capacity/Permit Counter): Review and Annual 4/23
recommend Board approval of fees for next FY (To Bd 6/6)
40. Administrative Overhead Rate: Revisit FY 2019-20 FINANCE 1/28/19 Oct. or Nov.
administrative overhead rate to see if a reduction is Committee 2019
warranted in light of cost savings due to transition to
CalPERS healthcare
41. Investments in Corporate Securities: Update on FINANCE 1/28/19 TBD
staff evaluation of options for making investment Committee
decisions regarding corporate securities
42. ERP Software: Receive brief report on how the new FINANCE 6/26/18 TBD
Enterprise Resource Planning software is working Committee
43. Review of Administrative Overhead Rate FINANCE 1/28/19 TBD
Methodology: Consider conducting review of Committee (After ERP
methodology used to calculate administrative Software in
overhead rate. place)
. •
44. BACWA: Update on recent meeting of Bay Area Monthly 4/15
Clean Water Association (BACWA)
45. CNWS: Update on Concord Community Reuse Periodic 4/15
(formerly Concord Naval Weapons Station)
46. Farm: Annual Report on CoCo San Sustainable Farm Annual 4/15
To Bd 5/2
47. Permit/Plan Review Quarterly Report: Receive Quarterly 4/15
Quarterly Development Services Production Report
48. Isle Inc: Update on whether anything has come from FINANCE Fall 2019
Central San's membership in this organization (it's a Committee
technology assessment group)
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April 4, 2019 Regular Board Meeting Agenda Packet- Page 97 of 136
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Item Description Origin Date of Projected
Origin Date
49. Vactor Truck: Hold further discussion re potential REEP 3/11/19 TBD
Vactor truck for use by hydro cleaning crews in the Committee
Collection System Operations Division to reduce use
of potable water
50. AB 1668/SB 606: Update on per capita consumption REEP 1/28/19 TBD
and how it affects the District relative to recycled water Committee
These bills were passed to establish new indoor water use
efficiencies for CA out to 2030.
51. Exfiltration of Sewer Lines: Information on REEP 11/14/18 TBD
comprehensive study of 15 agencies in Southern Committee
California regarding the exfiltration of sewer lines
52. Blue Sky/Air Emissions: Update on Blue Sky BOARD 9/6/18 TBD
situation
53. Solar Array Field: Update on potential solar array E&O 6/11/18 TBD
field in Danville Committee
54. Use of Buffer Properties: Discuss lease and use of REEP 9/19/18 TBD
District owned buffer properties, including possible Committee
development of a Board policy for prioritization of
criteria, and updates on the following items (added by
General Manager):
1) Regional Solids Handling
2) Solar Project
55. SB 100: Update on how SB 100 regarding renewable REEP 9/19/18 TBD
energy will affect Central San Committee
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April 4, 2019 Regular Board Meeting Agenda Packet- Page 98 of 136