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Home My WebLink About03. Discuss receptivness to condensed version of FY 2014-15 Staffing Plan3 Central Contra Costa Sanitary District February 11, 2014 TO: ADMINISTRATION COMMITTEE VIA: ROGER S. BAILEY, GENERAL MANAGER&A� FROM: TEJI O'MALLEY, HUMAN RESOURCES MANAGER SUBJECT: CONDENSED STAFFING PLAN Per Chapter 4 of the District Code, the Board has the final approval authority to add /delete positions, establish new classifications, reclassify existing positions, reallocate the salary range of any existing classifications, and hire summer (seasonal) students and co -ops. Staff submits a staffing plan in April of each year to the Board for approval of the abovementioned personnel actions for the following fiscal year. Along with the requesting of personnel actions, staff submits additional information which results in a packet containing approximately 30 -35 pages. To streamline this process, staff is recommending a consolidation of the staffing plan to include only the following items: One position paper detailing each request and its operational justification and the corresponding financial impact. This would include requests for summer students and co -ops. One spreadsheet detailing the financial impact of each action. One chart detailing the assignment of each co -op /summer student. This consolidation would result in a cost savings as it would cut down on staff time preparing the documents while still providing the Board with all pertinent information needed to make a determination. Enclosed is a copy of the Fiscal Year 2013 -14 Staffing Plan for your review and to utilize as a starting point for discussion. I will be available to answer any questions or provide clarification during the meeting. Enc: Fiscal Year 2013 -14 Staffing Plan Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: April 4, 2013 Subject: APPROVE STAFFING PLAN FOR FISCAL YEAR 2013 — 14 Submitted By: Initiating Dept. /Div.: Curt Swanson Administration /Human Resources Provisional General Manager REVIEWED AND RECOMMENDED FOR BOARD ACTION: D. Craig, Interim Director of Plant Operations D. Gemmell, Environmental Services Division Manager A. Antkowiak, Capital Projects Division Manager C. Swanson P. Seitz, Collection System Operations Division Manager Provisional General Manager T. O'Malley, Human Resources Manager ISSUE: The Board approves the District's annual Staffing Plan. Accordingly, staff is submitting for Board approval the District's Staffing Plan for Fiscal Year (FY) 2013 -14. RECOMMENDATION: Approve the Staffing Plan for FY 2013 -14. FINANCIAL IMPACTS: The proposed Staffing Plan would decrease budgeted annual salary costs in FY 2013 -14 by $112,801 and benefit costs by $11,017, for a total reduction of $123,818. This action will eventually result in a maximum net annual cost of $34,127 which takes into account salary, benefits, and pension costs at the maximum steps of the salary ranges for all permanent personnel changes (excluding Co -ops). ALTERNATIVES /CONSIDERATIONS: Modify or reject the proposed Staffing Plan. BACKGROUND: Each department has reviewed its staffing requirements for FY 2013- 14. The Staffing Plan, which was sent under separate cover, includes departmental overviews, personnel actions, requested changes and their justifications, and organizational charts reflecting current staff and proposed changes. To -date, there have been 133 personnel actions taken since the FY 2012 -13 Staffing Plan was recommended for approval at the Human Resources Committee meeting on March 8, 2012. The attached summary sheet highlights the effect of each department's staffing requests on the number of total authorized positions in the District and the cost of salaries and benefits. The number of authorized regular positions in the District will remain unchanged. Seven Co -op student positions are requested, which is a decrease from the nine positions that were approved for FY 2012 -13. The salaries and wages in the FY 2013 -14 Operations and Maintenance Departmental Budgets will increase from the previous year's budget due to cost -of- living salary N: \HUMANRES \STAFFING PLAN \Rev Position Paper- Staffing Plan FY13 -14 Final.doc Page 1 of 3 POSITION PAPER Board Meeting Date: April 4, 2013 subject: APPROVE STAFFING PLAN FOR FISCAL YEAR 2013 -014 adjustments and any merit and longevity increases scheduled in FY 2013 -14. Staff is recommending the salaries for Operations and Engineering Co -ops remain at $24.00 an hour, which has not changed since 2007. Administration Delete one Accounting Technician I (G -52, $51,976- $62,791) position and one Accounting Technician II (G -56, $57,200 - $69,138) position. Add two Accounting Technician III (G -60, $62,791- $75,994) positions and underfill the positions with the current Accounting Technician II (Janet Weeks) and Accounting Technician I (Nicole Marshall). 2. Reclassify two Human Resources Assistant (S -64, $69,383- $84,015) positions and their incumbents (Judy Rivers and Twila Mullenix) to Human Resources Analyst (S -72, $84,015- $101,708) positions; abolish the Human Resources Assistant classification; delete one Human Resources Analyst (S -72, $84,015 - $101,708) position; and add one Senior Administrative Technician (S -57, $58,709 - $71,056) position. Operations 3 No Requested Changes Engineering 4. No Requested Changes Secretary of the District Co-op 5. No Requested Changes 6. Authorize the hiring of students to fill 7 Co -op positions in 2013 — 2014. COMMITTEE RECOMMENDATION: This matter was reviewed by the Human Resources Committee at its March 6, 2013, meeting and recommended for Board approval. N: \HUMANRES \STAFFING PLAN \Rev Position Paper- Staffing Plan FY13 -14 Final.doc POSITION PAPER Board Meeting Date: April 4, 2013 Subject: APPROVE STAFFING PLAN FOR FISCAL YEAR 2013 -014 RECOMMENDED BOARD ACTION: Approve the Staffing Plan for FY 2013 -14 herein identified by items 1 — 6. Attached Supporting Documents: 1. Summary Sheet N: \HUMANRES \STAFFING PLAN \Rev Position Paper- Staffing Plan FY13 -14 Final.doc Central Contra Costa Sanitary District 2013 -14 Staffing Plan Co -nnc Anthnri—d Staff;nn Department Reclassified Positions Deleted Regular Position Additional Regular Positions Salary Range 2012- 2013 2013- 2014 2012:. 2613 � : -' 2014 2013 -_ : Salaries Benefits Salary and Benefits Administration ".. 49.......: 47: : 0 0 $ $ 2 Accounting Technicians 1 /II I1 G-52, $51,976 - $62,791 11: G -56 $57 200 -$69,139 $ (125,866) $ (106,986) $ (232,852) 2 Accounting Technicians III III: G-60 $62,791 - $75,995 $ 130,947 $ 111,305 $ 242,252 2 Human Resources Assistants S-64 $69,383 - $84,015 $ 174,331 $ 148181 $ (322,512) 2 Human Resources Analysts S -72 $84,015 - $101,708 $ 182,757 $ 155,343 $ 338100 1 Human Resources Analyst 5 -72, $84,015 - $101 708 i$71-056 $ 88,076 $ 74,865 $ 162 941 1 Senior Administrative Technician S -57 $58,709 - $ 61 60811$ 52, 367 113 975 Subtotal for Administration $ 12 961 Enctineering 1 83 :j 83 6 5 $ 49.920 $ 11,017 $ 123,978) $ 49,920 Subtotal for Engineering $ 49 920 0 $ 49.920 O erations i 1 151 ::,184 3 2 1 $ 49 920 $ 49 920 Subtotal for Plant Operations $ (4--979-2-0-)l ®$ 49.920 District Total Additions Savin s 9 7 :288:: :::284: NOTE: The coop salaries only reflect the decrease in the number of positions proposed in FY 2013/14. Total cost of the 7 coop positions = $349,440. 3/2612013 4:07 PM NAHUMANRES \STAFFING PLAN \Staffing Plan 2013 -14 calculations 2013 -14 positions CENTRAL CONTRA COSTA SANITARY DISTRICT Organization Chart - Composite [Electorate Board Members J. Nejedly - President P. Causey T. Pilecki M. McGill D. Williams Secretary of Director of Director of Director of Counsel for the the District Administration Operations Engineering District E. Boehme Vacant C. Swanson Vacant K. Alm July 1, 2013 Total Budgeted Authorized Positions: 284 Total Filled Positions: 252 Staffing Plan 2013 -2014 ADMINISTRATION DEPARTMENT Department Overview The Administration Department consists of seven divisions: Finance, Information Technology, Human Resources, Safety and Risk Management, Purchasing and Materials Services, Communication Services, and the Office of the Secretary of the District. The department currently has 47 authorized positions. It provides services to all other departments and the general public. Personnel Actions Since Name /Classification Personnel Action Effective Date March 2012 Ralph Bates service retirement 03/16/12 Information Systems Specialist Ann Chiappelone service retirement 03/30/12 Accounting Technician II Colette Curtis -Brown service retirement 03/30/12 Finance Administrator Jim Kelly service retirement 03/30/12 General Manager Randy Musgraves service retirement 03/30/12 Director of Administration Debbie Ratcliff service retirement 03/30/12 Controller Ann Farrell promotion 03/31/12 General Manager Dulce Petagara involuntary 04/06/12 Administrative Assistant termination John Phillips Information Technology service retirement 04/06/12 Analyst Christopher Ko Human Resources Manager resignation 7 /12 N: \HUMANRES \STAFFING PLAN\2013 ADM Staffing.doc Personnel Actions Since March 2012 Name /Classification Thea Vassallo Finance Manager Teji O'Malley Human Resources Manager Joseph Zumbo Media Production Technician Amal Lyon Accountant Nicole Marshall Accounting 'Technician Tina Miller Administrative Services Donna Anderson Assistant to the Secretary of the District Todd Smithey Finance Administrator Imran Chaudhary Information Technology Analyst Selina Zapien Human Resources Analyst N: \HUMANRES \STAFFING PLAN\2013 ADM Staffing.doc 2 Personnel Action Effective Date promotion 07/18/12 new hire new hire new hire new hire resignation range change promotion new hire resignation Re -title Network Coordinator to System Administrator Re -title Network Technician to Technology Support Analyst Delete vacant Information Systems Specialist position 07/20/12 08/31/12 10/19/12 10/19/12 10/31/12 12/06/12 12/26/12 01/14/13 01/17/13 02/07/13 02/07/13 02/07/13 Personnel Actions Since Name /Classification Personnel Action Effective Date March 2012 Add one System 02/07/13 Administrator position Ann Farrell service retirement 02/15/13 General Manager Requested Changes Delete one Accounting Technician I (G -52, $51,976 - $62,791) position and one Accounting Technician II (G -56, $57,200 - $69,138) position. Add two Accounting Technician III (G -60, $62,791- $75,994) positions and underfill the positions with the current Accounting Technician II (Janet Weeks) and Accounting Technician I (Nicole Marshall). Due to the internal promotions of the Finance Manager and the Finance Administrator, use of provisional appointments, utilization of temporary staff, as well as, the addition of increasingly complex accounting duties such as compiling financial data for various entities, implementing newly enacted regulations as they relate to benefits, payroll, and financial reporting, there has been a re- evaluation of the functions and tasks assigned to the Finance Division. It has been determined that there is a need for these two positions to perform the higher - level, complex accounting technician tasks. These positions are subject to the Personnel Advancement Policy, therefore, they will be filled by two current employees. As such, this action will result in no additional positions being added to the Division. Reclassify two Human Resources Assistant (S -64, $69,383- $84,015) positions and their incumbents (Judy Rivers and Twila Mullenix) to Human Resources Analyst (S -72, $84,015- $101,708) positions; abolish the Human Resources Assistant classification; delete one Human Resources Analyst position (S -72, $84,015 - $101,708); and add one Senior Administrative Technician (S -57, $58,709- $71,056) position. After conducting a thorough evaluation of the current structure and functions within Human Resources, it has been determined that the Human Resources Assistant classification is no longer necessary as those functions can be performed by a lower - level confidential administrative position (Senior Administrative Technician) and there is a need for two Human Resources Analyst positions to perform higher -level human resources administration duties, such as managing the recruitment and examination process, administering District benefits, as well as, researching and analyzing complex information related to various Human Resources functions. Recommended by the General Manager: Date: 3 _ 7-6 —2013 N: \HUMANRES \STAFFING PLAN\2013 ADM Staffing.doc 3 Specialist 11 M29 1 Vacant t G64 0 T. Vassallo 2 G64 2 Vacant Info. Technology G. Solivar Administrator 0 New 1 S83 1 Change Accounting R. Li Finance Delete Programmer Analyst X3 G60 3 Administrator i S78 1 1 G77 1 T. Smithey T. Barry J. Weeks II' July 1, 2013 Info. Technology 47 Budgeted Authorized Positions (left) To 39 Filled Positions (right) Analyst 2 • Undentll with Accounting Technician Illl 1 G72 1 I. Chaudhary System Atlministmtor 2 G70 1 J. Vega 7L,.n n Systems Vacant Technical Support Specialist Analyst Vacant t G64 0 2 G64 2 Vacant S. Chun G. Solivar LEGEND 0 New Change Accounting Technician III Delete X3 G60 3 N. Marshall M D. Rolley J. Weeks II' July 1, 2013 A 47 Budgeted Authorized Positions (left) To 39 Filled Positions (right) 2 • Undentll with Accounting Technician Illl Purchasing & Materials Manager 1 M35 1 3 G67 3 A. Holt P. McMillan C. Newkirk Technician 1 S60 1 CENTRAL CONTRA COSTA SANITARY DISTRICT Administration Department General Manager 1 M5 0 Vacant Director of Administration 1 M20 0 Vacant Human Resources Manager 1 M33 1 T. O'Mallev Materials Services an Res,! Supervisor i S72 1 1 1 72 Senior Materials Coordinator 1 G59 1 G. Ziegler 1 Materials Coordinator 2 G57 1 D.Johnson Vacant Human Resources A Analyst 2 S>' S72 2 T. Mullenix J. Rivers Safety & Risk Mgml. Administrator 1 S77 , Safety & Risk Mgl Technician 1 S60 1 Sr.Adnihistratt e Technician 1 867 0 Vacant Public Information & Production Assistant 1 G70 1 K. Ohlman Graphics Technician 1 G66 1 Contract Reprographics Center Communication Services Manager 1 M35 1 Representative S70 2 C. Carpenter B Lowe Media Production Technician 1 G57 1 Secretary of the District M36 1 Services Supervisor 1 S62 0 Vacant Sr. Atlministralive Assistant 1 S58 1 Sr. Administrative D. Hill Technician 1 S57 1 P. Wedemeyer Executive Assistant I S63 1 Sec. of the District 1 S62 1 D. Anderson Sr. Administrative Technician 2 S57 2 C. Gee S. Gray Staffing Plan 2013 -2014 ENGINEERING DEPARTMENT Department Overview The Engineering Department is organized into two divisions — the Capital Projects Division reflecting the "traditional" engineering services of project design and construction management; and the Environmental Services Division providing the functions of household hazardous waste, inspection, recycled water, record keeping, permits and regulations, rates, and customer services. The department currently has 83 authorized positions. Personnel Actions Since Name /Classification Personnel Action Effective Date March 2012 Paul Seitz lateral transfer 03/05/12 Senior Engineer Michael Penny promotion 03/26/12 Senior Engineer Tad Pilecki service retirement 03/30/12 Capital Projects Division Manager Nate Hodges promotion 05/07/12 Associate Engineer Edgar Lopez promotion 05/07/12 Associate Engineer Nancy Molina promotion 05/07/12 Associate Engineer Nate Morales promotion 05/07/12 Associate Engineer Mark Wenslawski promotion 05/07/12 Associate Engineer Dulce Petagara new hire 05/14/12 Administrative Assistant Thomas Brightbill new hire 05/31/12 Senior Engineer Noe Meza new hire 06/04/12 Staff Engineer NAHUMANRES \STAFFING PLAN\2013 ENG Staffing.doc Personnel Actions Since March 2012, Continued Name /Classification Personnel Action Effective Date Jeff Skinner promotion 06/05/12 Senior Environmental Compliance Inspector Sasha Mestetsky promotion 06/06/12 Senior Engineer William Grant new hire 06/11/12 Staff Engineer Liana Olsen new hire 06/11/12 Staff Engineer Nancy Parker promotion 06/12/12 Engineering Assistant I Clint Shima promotion 06/14/12 Associate Engineer Chathura Abeyrathna new hire 06/18/12 Staff Engineer Damasio Zepeda Aragon new hire 06/18/12 Staff Engineer Robert Hess new hire 06/27/12 Staff Engineer Greg St. John new hire 07/31/12 Assistant Land Surveyor Kim Stahl promotion 08/03/12 Development Services Supervisor Daphne Reese resignation 08/17/12 Engineering Assistant II Jolene Bertera personnel 08/25/12 Engineering Assistant II advancement Shenae Howard new hire 09/24/12 Administrative Assistant NAHUMANRMSTAFFING PLAN\2013 ENG Staffing.doc Personnel Actions Since March 2012, Continued Name /Classification Personnel Action Effective Date Gary Rathunde service retirement 10/05/12 Associate Engineer Carolyn Knight promotion 10/25/12 Engineering Support Supervisor Andrew Antkowiak promotion 11/01/12 Capital Projects Division Manager Danea Gemmell new hire 11/19/12 Environmental Services Division Manager Dulce Petagara promotion 12/10/12 Environmental Compliance Inspector Wesley Adams service retirement 12/14/12 Assistant Engineer Liz Charlton service retirement 12/14/12 Land Surveyor Jarred Miyamoto -Mills service retirement 01/02/13 Principal Engineer Kathrine Nasset new hire 01/28/13 Engineering Assistant I Nohemi Sanchez new hire 01/28/13 Engineering Assistant I Michael Penny demotion 02/11/13 Associate Engineer Nancy Parker lateral transfer 02/18/13 Engineering Assistant I Requested Changes None Requested Recommended by the General Manager: Date: 3-2-6 " 7-01[3 NAHUMANRMSTAFFING PLAN\2013 ENG Stafng.doc CENTRAL CONTRA COSTA SANITARY DISTRICT Engineering Department - Environmental Services Division Director of Engineering 1 M20 0 Vacant Environmental Services Division Mgr. 1 M24 1 Senior Engineer 1 S83 1 Associate Associate Engineer Engineer Engineer Supervisor Environmental Comp. I S79 1 1 S79 1 Superintendent S. Engelage•• D. Berger HHW Supervisor 1 1 Sr. Right -of -Way T. Pottott er K. Stahl 1 S74 1 land Surveyor Agent Assistant Engineer D. Wyatt Sr. Environmental Engineering K. Collins Compliance Insp. Assistant III 1 G69 1 T. Fong 1 S73 1 2 G73 2 Assistant En M. LaBelle R. Hernandez C. Henry 1 S7 J. Skinner J. Waples Environmental K. West Compliance Insp. Illl 6 G64 -69 6 July 1, 2073 Right -of -Way J. Olympia II 49 Budgeted Authorized Positions (left) Assistant III J. Ortega II 46 Filled Positions (right) Inspector Assistant III D. Petagara I" " Authorized by the County Stormwater Illicit Discharge Program E. Rodriquez II (County- Funded) 1 G69 0 J. Talarico II •• Underfilled with Assistant Engineer L. Robertson Senior HHW C. Wheable If* ••' Underfilled with Engineering Assistant 1 E. Millier Technician S. Kahlor 2 U62 2 L. Miller J. Nightingale J. Folks W. Ingram Administrati Assistant HHW 1 G57 Technician F 1/11 M. Pettersei 3 G52 -% 3 C. McPherson II L. Staggs II M. Thomas 11 Senior Engineer 1 S83 1 Senior Engineer 1 S83 1 T. Godsey Assistant 1 111 3 G60 -65 3 J. Barters II K. NassetI N. Sanchez I 1 of 2 Associate Engineer Supervisor 1 S79 1 Supervisor S. Gronlund 1 S74 1 1 S74 1 Vacant Sr. Right -of -Way P. Kelly K. Stahl land Surveyor Agent 4 G71 4 Engineering K. Collins T. Phillips G. St. John K. Weir Assistant III 1 G69 1 T. Fong 2 G72 2 R. Hernandez K. West Engineering Right -of -Way Construction Engineering Assistant III Agent Inspector Assistant III 3 G69 3 1 G69 1 4 G69 4 1 G69 0 R. Leavitt L. Robertson B. Gay Vacant E. Millier S. Kahlor N. Parker— L. Miller J. Nightingale Assistant 1 111 3 G60 -65 3 J. Barters II K. NassetI N. Sanchez I 1 of 2 Administrative Assistant 1 G57 1 Associate Engineer 1 S79 1 Land Surveyor S. Gronlund 1 S76 0 Vacant Assistant land Surveyor 4 G71 4 Engineering K. Collins T. Phillips G. St. John K. Weir Assistant III 1 G69 1 T. Fong Administrative Assistant 1 G57 1 Engineering Suppo Info. Sys. Analyst 2 S72 1 C. VonStetten Vacant r :ngineering Support Supervisor 1 S76 1 C. Knight Engineering Technician 1 /11 3 G56 -64 3 P. Fuentes II C. Goward I A. McGlibery II CENTRAL CONTRA COSTA SANITARY DISTRICT Engineering Department - Capital Projects Division Director of Engineering M20 Vacant Capital Projects Division Manager 1 M24 1 A. Antkowiak Engineering Technician III 3 G68 3 M. Bradshaw M. Wali L. Zou Senior Engineer 2 S83 1 Vacant Associate Engineer 5 S79 5 E. Lopez N. Molina M. Penny C. Shima M. Wenslawski Assistant Engineer 5 S73 4 R. Foss W. Grant* L. Olsen* D.Zapeda- Aragon* Vacant July 1, 2013 34 Budgeted Authorized Positions (left) 27 Filled Positions (right) * Underfilled with Staff Engineer Sr. Engineering Assistant 1 G72 1 A. Hernandez 2 of 2 Senior Engineer 1 S83 0 F 2Ass ociate Engineer S79 2 Assistant Engineer 5 S73 3 C. Abeyrathna* N. Meza* M. Zurbzycki* Vacant Vacant N. Hodges N. Morales Sr. Engineering Assistant 1 G72 0 Vacant Administrative Assistant 2 G57 2 C. Bradley J. Freier Staffing Plan 2013 -2014 OPERATIONS DEPARTMENT Department Overview The Operations Department is organized into three departments: Collection Systems Operations, Plant Operations, and Plant Maintenance. The department's mission is to treat wastewater in an environmentally sound and cost - effective manner, and to produce high- quality recycled water. The Plant Operations and Maintenance Divisions are critical to the District accomplishing its basic function of protecting public health. The CSO Division is responsible for the operations and maintenance of the District's 1,500 mile collection system. The department currently has 154 authorized positions. Personnel Actions Since Name /Classification Personnel Action Effective Date January 2012 Robert Kin personnel 01/13/12 Plant Operator II advancement Jonathan Searcy personnel 01/18/12 Plant Operator II advancement Christopher Tholcke resignation 03/01/12 Maintenance Crew Member I Jason Atoigue new hire 03/20/12 Utility Worker Brian Walters new hire 03/21/12 Utility Worker Jeff Butler off trainee 03/26/12 Utility Worker appointment Jon Nicolaus new hire 03/26/12 Utility Worker Tanya Butler service retirement 03/30/12 Maintenance Crew Leader Steve Considine service retirement 03/30/12 Field Operations Superintendent Matthew Mahoney service retirement 03/30/12 Maintenance Planner Robert Roberts service retirement 03/30/12 Senior Plant Operator NAHUMANRES \STAFFING PLAN\2013 OPS Staffing Plan.doc Personnel Actions Since January 2012, Continued Name /Classification Personnel Action Effective Date Anita Setty personnel 04/14/12 Chemist II advancement Steve Larsen service retirement 04/09/12 Pumping Stations Supervisor James Kneis service retirement 04/30/12 Instrument Shop Supervisor David Quintero service retirement 05/17/12 Maintenance Crew Member II Don Comstock personnel 05/17/12 Maintenance Crew Leader advancement Les Szmidt personnel 05/17/12 Maintenance Crew Leader advancement Fernando Dominguez new hire 05/24/12 Vehicle and Equipment Mechanic Margaret Orr resignation 06/06/12 Director of Plant Operations Anthony Fernandez personnel 06/10/12 Plant Operator III advancement Mary Lou Esparza promotion 06/11/12 Laboratory Superintendent Johnnie Levingston personnel 06/18/12 Senior Plant Operator advancement Bruce Lewis promotion 06/20/12 Instrument Shop Supervisor Bret Greenwald new hire 06/25/12 Plant Operator I Joseph Fuentes new hire 07/02/12 Plant Operator I Nick Chavis new hire 07/16/12 Plant Operator I Todd Riley new hire 07/30/12 Plant Operator I NAHUMANRE&STAFFING PLAN\2013 OPS Staffing Plan.doc 2 Personnel Actions Since January 2012, Continued Name /Classification Personnel Action Effective Date Bernard Martinez promotion 07/30/12 Maintenance Technician III, Mechanical Scott Swan new hire 08/06/12 Utility Worker Bill McEachen service retirement 08/16/12 Associate Process Control Engineer Robert Maroon personnel 08/18/12 Senior Plant Operator advancement Paul Serrato new hire 08/20/12 Maintenance Technician III, Mechanical Bill Bowers new hire 09/10/12 Machinist David Reindl service retirement 09/14/12 Senior Engineer Dulce Petagara lateral transfer 09/18/12 Administrative Assistant Justin Anderson new hire 09/25/12 Maintenance Crew Member I Stephen DiMaggio new hire 09/25/12 Maintenance Crew Member I Robert Walker new hire 09/25/12 Maintenance Crew Member Jared Mangini new hire 09/28/12 Maintenance Crew Member I Nicholas DeLuca new hire 10/01/12 Maintenance Crew Member I Grace Valdepenas new hire 10/02/12 Administrative Assistant Delete Director of 10/04/12 Collection System Operations position NAHUMANRES \STAFFING PLAN\2013 OPS Staffing Plan.doc Personnel Actions Since January 2012, Continued Name /Classification Personnel Action Effective Date Delete Director of 10/04/12 Plant Operations position Add one Plant 10/04/12 Maintenance Division Manager position Add one 10/04/12 Collection System Operations Division Manager position Oman Nwansi new hire 10/08/12 Maintenance Crew Member I Andrew Perales new hire 10/18/12 Instrument Technician Timothy Francis new hire 10/22/12 Instrument Technician Ba Than service retirement 10/26/12 Plant Operations Division Manager Jon Nicolaus trainee 11/05/12 Maintenance Technician appointment Trainee Tri Nguyen promotion 11/13/12 Senior Chemist Bill Echols service retirement 11/16/12 Field Operations Superintendent Garland Harris personnel 11/24/12 Senior Plant Operator advancement Andrew Walus new hire 11/30/12 Maintenance Crew Member Velisa Parks new hire 12/14/12 Administrative Assistant NAHUMANRE&STAFFING PLAN\2013 OPS Staffing Plan.doc N: \HUMANRES \STAFFING PLAN\2013 OPS Staffing Plan.doc Name /Classification Personnel Action Effective Date Add one Director 12/20/12 of Operations position Curt Swanson title change 12/20/12 Director of Operations Robert Kin personnel 01/16/13 Plant Operator III advancement Delete vacant 02/07/13 Pumping Stations Supervisor position Add two Pumping 02/07/13 Stations Operator IIII positions Delete vacant 02/07/13 Plant Operations Trainer position and abolish the classification Add Shift 02/07/13 Supervisor position Delete vacant 02/07/13 Electrical Technician position Establish Plant 02/07/13 Operations Training Coordinator classification and add one position Paul Seitz promotion 02/07/13 CSO Division Manager Robert Maroon promotion 02/08/13 Shift Supervisor Ricardo Smith service retirement 02/21/13 Machinist 11 11 11 N: \HUMANRES \STAFFING PLAN\2013 OPS Staffing Plan.doc J Recommended by the General Manager: Date: -3-'Z(--Z-P'3 NAHUMANRES \STAFFING PLAN\2013 OPS Staffing Plan.doc Name /Classification Justin Stoops Personnel Action Effective Date personnel 02/23/13 Maintenance Crew Member II advancement Steve Sauter promotion 02/25/13 Field Operations Superintendent Jason Brown personnel 03/09/13 Maintenance Crew Member II advancement Joshua Whitman personnel 03/12/13 Maintenance Crew Member II advancement Requested Changes None Requested J Recommended by the General Manager: Date: -3-'Z(--Z-P'3 NAHUMANRES \STAFFING PLAN\2013 OPS Staffing Plan.doc Field Operations Superintendent 1 S80 1 CENTRAL CONTRA COSTA SANITARY DISTRICT Operations Department - Collection System Operations Division Director of Operations M20 C. Swanson Collection System Opr. Division Mgr. 1 M24 1 P. Seitz Field Operations Superintendent 1 S80 1 S. Sauter Pumping Stations Maintenance Supervisor Supervisor VehiGe &Equip. 1 S75 1 4 S75 3 Maint Supervisor 1 S73 1 L. Gonzalez T. Gantt D. Marchetti N. Wright E. Silva Vacant Pumping Stations Maintenance Crew Leader Operator III 17 G67 17 2 G70 0 Vacant P• Amaral M. Goss R. Robinson Vacant D. Barlett M. Gratis S. Sarras A. Benavidez R. Hodge L Szmidt R. Cleland C. Johnsen H. Tehrani Pumping Stations D. Comstock K. Kirby . Walsh Vehicle &Equip. Operator I /II y Mechanic P. Crouch J. Plascencia 4" G61-88 5 2 G65 2 _ S. Grubka II Construction F. Dominguez C. Haisley II Equipment Operator T. Kostik A. MacArthur II 3 G64 3 M. Muhlestein I G. Collins G. Palmer II L. Hernandez Vacant" M. Klubben Maintenance Crew Member 1 /11 17 G55-61 18 J. Anderson I N. DeLuca I R. Salva 11 S. Bitle 11 S. DiMaggio I B, Stiltner I VehiGe &Equip. W Brooks II A. Harbaugh 11 J. Stoops II Service Worker J. Brown II J. Mangini I R. Walker I 1 1 G48 1 J. Covington 11 O. Nwansi I A. Walus I— J. Crowe 11 M. Rosen II J. Whitman II P. Notarmaso July 1, 2013 64 Budgeted Authorized Positions (left) 61 Filled Positions (right) 'Filled with trainee " Authorized overfill utility Worker G52 S. Swan 0 Administrative Services Supr. 1 S62 1 S. Jocovic Administrative Assistant 1 G57 1 G. Valdepenas Field Operations Superintendent 1 S80 0 Administrative Technician 2 G56 2 D. Flanders M. Reynolds 1 of 3 Senior Engineer 1 S83 1 Maintenance Crew Leader 1 G67 t D. Turk Operations Safety Specialist 1 S71 1 D. Williams Laboratory Superintendent 1 S84 1 M. Esparza- Vignalats Senior Chemist 1 S75 1 Senior Engineer 1 S83 1 R. Schmidt Associate Engineer 1 S79 1 R. Chang- CENTRAL CONTRA COSTA SANITARY DISTRICT Operations Department - Plant Operations Division Director of Operations 1 M20 1 C. Swanson 1 Senior Control Systems Engineer 1 S83 1 Control Systems Technician 1 G71 1 M. Furtado Associate Control Systems Engineer 1 S79 1 Plant Operations Division Manager 1 M24 0 Vacant PROCESS CONTROL Senior Engineer 1 S83 0 Vacant Plant Operations Superintendent 1 S81 1 A. Weer Shift Supervisor 8 S76 7 D. Clayton S. Jones B. Dobey R. Maroon Safety Officer F. Favalora L. Patton C.Jackson Vacant 1 S73 1 D. Hinson Senior Plant Plant Operations 8 operator 7 Plant Operator III Paining Coordinator 1 G68 0 A. Cortez 9 G68 9 Plant Operator 1 /II K. Gore Vacant G. Harris M. Allen Administrative 4 G61 -64 4 J. Levin ston A. Fernandez 9 N. Hansen Services Supr. N. Chavis I J. Lucia 1 S62 1 J. Fuentes I J. Muir C. Hesse II* M Tarantino B. Keeton A. Taliani M. B. Greenward I R. Kin T. Riley I Vacant D. Martinez 11* J. Searcy Administrative M. E. Tarantino Assistant 2 G57 2 A. Hachey V. Parks 2of3 Chemist III Chemist 1 /II 1 S71 0 5 S64 -69 5 Vacant C. Burch II J. Campos 11 July 1, 2013 S. Rosales II 51 Budgeted Authorized Positions (left) A. Setty, II 45 Filled Positions (right) J. Wan II Underfilled with Plant Operator II ** Underfilled with Assistant Engineer CENTRAL CONTRA COSTA SANITARY DISTRICT Operations Department - Plant Operations Division Director of Operations 1 M20 1 C. Swanson 1 Senior Control Systems Engineer 1 S83 1 Control Systems Technician 1 G71 1 M. Furtado Associate Control Systems Engineer 1 S79 1 Plant Operations Division Manager 1 M24 0 Vacant PROCESS CONTROL Senior Engineer 1 S83 0 Vacant Plant Operations Superintendent 1 S81 1 A. Weer Shift Supervisor 8 S76 7 D. Clayton S. Jones B. Dobey R. Maroon Safety Officer F. Favalora L. Patton C.Jackson Vacant 1 S73 1 D. Hinson Senior Plant Plant Operations 8 operator 7 Plant Operator III Paining Coordinator 1 G68 0 A. Cortez 9 G68 9 Plant Operator 1 /II K. Gore Vacant G. Harris M. Allen Administrative 4 G61 -64 4 J. Levin ston A. Fernandez 9 N. Hansen Services Supr. N. Chavis I J. Lucia 1 S62 1 J. Fuentes I J. Muir C. Hesse II* M Tarantino B. Keeton A. Taliani M. B. Greenward I R. Kin T. Riley I Vacant D. Martinez 11* J. Searcy Administrative M. E. Tarantino Assistant 2 G57 2 A. Hachey V. Parks 2of3 Senior Engineer 1 S83 1 C. Mizutani Associate Engineer 1 S79 1 R. Hess— Maintenance Planner 2 G71 0 Adminstrative Technician 1 G56 1 K. Huff Vacant Vacant CENTRAL CONTRA COSTA SANITARY DISTRICT Operations Department - Plant Maintenance Divison Director of Operations M20 C. Swanson Maint. Technician ' 11, Mechanical 7 G68 7 Plant Maintenance Division Manager 1 M24 0 Vacant MAINTENANCE Plant Maintenance Superintendent 1 S81 1 D. Robbins Mechanical Supervisor 2 S73 2 D. Botelli B. Martinez G. Bradley P. Serrato D. Derrick R. Yates T. Ford Maintenance Technician 1 /II 1 G62 -65 1 P.J. Turnham II July 1, 2013 39 Budgeted Authorized Positions (left) 34 Filled Positions (right) ` Pumping Stations Operator Trainee " Maintenance Technician Trainee Filled with Trainee Underfilled with Staff Engineer T. Brown L. Sutherland Maintenance Technician 1 /II 1 G62 -65 0 Vacant— Assistant Engineer 1 S73 1 M. Cavallero Machinist 2 G68 1 B. Bowers Vacant _71 Painter 1 G62 1 J. Griffis Electrical Shop Supervisor 1 S76 1 D. Parker Electrical Technician 3 G69 3 K. Brauch D. Freeman S. Sullivan Instrument Shop Supervisor 1 S76 1 B. Lewis Instrument Technician 3 G69 3 S. Borrelli T. Francis A. Perales 3 of 3 Buildings and Grounds Supervisor 1 S73 1 R. Manes Maintenance Crew Leader 1 G67 1 R. Ginn Utility Worker 7 G52 7 J. Alexander J. Nicolaus- J. Atoigue' M. Silva J. Butler B. Walters M. Davi CO -OP STUDENTS STAFFING PLAN REQUESTS 2013-2014 DEPARTMENT /DIVISION /SECTION NUMBER OF POSITIONS FY 2012/2013 NUMBER OF POSITIONS 07/2013 - 12/2013 NUMBER OF POSITIONS 01/2014- 06/2014 PLANT OPERATIONS DEPARTMENT Plant Operations Division Laboratory 1 1 1 Maintenance Engineering /Regulatory 2 1 1 ENGINEERING DEPARTMENT Capital Projects Division Design /Construction Groups 2 2 2 Environmental Services Division Planning /Recycled Water 1 1 1 Development Services 1 1 1 Treatment Plant/Collection System Planning 1 1 1 Survey 1 0 0 TOTAL 9 7 7 NAHUMANRES \STAFFING PLAN \COOP 13- 14.doc Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: April 4, 2013 Subject: AUTHORIZATION TO HIRE SEASONAL EMPLOYEES Submitted By: Curt Swanson Provisional General Manager Initiating Dept. /Div.: Administration /Human Resources REVIEWED AND RECOMMENDED FOR BOARD ACTION: D. Craig, Interim Director of Operations D. Gemmell, Environmental Services Division Manager A. Antkowiak, Capital Projects Division Manager P. Seitz, Collection System Operations Division Manager T. O'Malley, Human Resources Manager C. Swanson Provisional General Manager ISSUE: Board authorization is required for staff to hire seasonal employees. Accordingly, staff is submitting for Board approval the Seasonal Employees Staffing Plan for Fiscal Year (FY) 2013 -14. RECOMMENDATION: Authorize the hiring of 32 students for seasonal employment. FINANCIAL IMPACTS: The proposed seasonal staffing plan will cost approximately $349,441, a decrease of $47,320 from the prior fiscal year. ALTERNATIVES /CONSIDERATIONS: Authorize hiring fewer or no students for seasonal employment. BACKGROUND: Each year, the District hires students during the summer months for seasonal maintenance, vacation relief, cleanup, and special projects, and during the school year or semester breaks for additional assistance. Board authorization was given for 36 student positions last year. Board authorization is requested for 32 seasonal positions in FY 2013 -14. It is recommended that the hourly rates for seasonal employees remain the same as last year (the salaries listed below have remained unchanged since 2007). Student Positions Clerical Laborer Technical /Professional Proposed Salary* $13.00 $15.00 $18.00 *For every year a student returns, add $1.00 per hour to a maximum of three additional summers. For example, a student clerical who has worked here for the past two summers would receive $15.00 per hour this summer. The extra dollar an hour recognizes the experience and serves as an incentive for returning students. NAHUMANRES \STAFFING PLAN \Rev Position Paper- Staffing Plan FY13 -14 (Seasonal employees) Final.doc Page 1 of 3 POSITION PAPER Board Meeting Date: April 4, 2013 subject: AUTHORIZATION TO HIRE SEASONAL EMPLOYEES Administration The Administration Department is requesting four summer student positions in FY 2013 -14. Four positions were approved last year. Two technical /professional positions located in Communication Services will provide technical support to the Graphics /Production Section, one technical /professional position in Information Technology will install and support desktop computer hardware and software, and one laborer position in Materials Services will deliver supplies and equipment and provide, as needed, back -up coverage. Operations The Operations Department is requesting a total of 18 summer students in FY 2013 -14. Eighteen positions were approved last year. Fourteen of the positions will be classified as laborers and will be assigned throughout the Operations Department: two laborer positions at the Pumping Stations, three laborers to assist the Construction and Locating Sections, six laborer positions to assist Buildings and Grounds, one laborer to assist the Machine Shop, one laborer to assist the Electrical Shop, and one laborer to assist the Instrument Shop. In addition to the laborer positions, two technical /professional positions will be assigned to assist Laboratory staff, one technical /professional position to assist Maintenance Engineering, and one clerical position to provide clerical support and vacation relief. Engineering The Engineering Department is requesting a total of nine summer students in FY 2013- 14. This represents a decrease from the 13 positions that were approved last year. Five technical /professional positions will be assigned to the Environmental Services Division and three technical /professional positions will be assigned to the Capital Projects Division and will be responsible for providing assistance to Engineering staff on a multitude of projects. In addition, one clerical position will be assigned to the Environmental Services Division and will be responsible for providing clerical support on an as needed basis throughout the Division. The Secretary of the District The Secretary of the District is requesting one student position in FY 2013 -14. One position was approved last year. This clerical position will be responsible for clerical support. NAHUMANRES \STAFFING PLAN \Rev Position Paper- Staffing Plan FYI 3-14 (Seasonal employees) Final.doc POSITION PAPER Board Meeting Date: April 4, 2013 subject: AUTHORIZATION TO HIRE SEASONAL EMPLOYEES COMMITTEE RECOMMENDATION: This matter was reviewed by the Human Resources Committee at its March 6, 2013, meeting and recommended for Board approval. RECOMMENDED BOARD ACTION: Authorize the hiring of 32 students for seasonal employment. NAHUMANRES \STAFFING PLAN \Rev Position Paper- Staffing Plan FY13 -14 (Seasonal employees) Final.doc Central Contra Costa Sanitary District BOARD OF DIRECTORS 6 POSITION PAPER Board Meeting Date: April 4, 2013 Subject: AUTHORIZATION TO HIRE SEASONAL EMPLOYEES Submitted By: Initiating Dept. /Div.: Curt Swanson Administration /Human Resources Provisional General Manager REVIEWED AND RECOMMENDED FOR BOARD ACTION: D. Craig, Interim Director of Operations D. Gemmell, Environmental Services Division Manager A. Antkowiak, Capital Projects Division Manager C. Swanson P. Seitz, Collection System Operations Division Manager Provisional General Manager T. O'Malley, Human Resources Manager ISSUE: Board authorization is required for staff to hire seasonal employees . Accordingly, staff is submitting for Board approval the Seasonal Employees Staffing Plan for Fiscal Year (FY) 2013 -14. RECOMMENDATION: Authorize the hiring of 32 students for seasonal employment. FINANCIAL IMPACTS: The proposed seasonal staffing plan will cost approximately $349,441, a decrease of $47,320 from the prior fiscal year. ALTERNATIVES /CONSIDERATIONS: Authorize hiring fewer or no students for seasonal employment. BACKGROUND: Each year, the District hires students during the summer months for seasonal maintenance, vacation relief, cleanup, and special projects; and during the school year or semester breaks for additional assistance. Board authorization was given for 36 student positions last year. Board authorization is requested for 32 seasonal positions in FY 2013 -14. It is recommended that the hourly rates for seasonal employees remain the same as last year (the salaries listed below have remained unchanged since 2007). Student Positions Clerical Laborer Technical /Professional Proposed Salary* $13.00 $15.00 $18.00 *For every year a student returns, add $1.00 per hour to a maximum of three additional summers. For example, a student clerical who has worked here for the past two summers would receive $15.00 per hour this summer. The extra dollar an hour recognizes the experience and serves as an incentive for returning students. C: \Users \danderson \Desktop \Rev. Position Paper- Staffing Plan FY13 -14 (Seasonal employees).doc Page 1 of 3 POSITION PAPER Board Meeting Date: April 4, 2013 subject: AUTHORIZATION TO HIRE SEASONAL EMPLOYEES Administration The Administration Department is requesting four summer student positions in FY 2013 -14. Four positions were approved last year. Two technical /professional positions located in Communication Services will provide technical support to the Graphics /Production Section, one technical /professional position in Information Technology will install and support desktop computer hardware and software, and one laborer position in Materials Services will deliver supplies and equipment and provide as needed back -up coverage. Operations The Operations Department is requesting a total of 18 summer students in FY 2013 -14. Eighteen positions were approved last year. Fourteen of the positions will be classified as laborers and will be assigned throughout the Operations Department: two laborer positions at the Pumping Stations, three laborers to assist the Construction and Locating Sections, six laborer positions to assist Buildings and Grounds, one laborer to assist the Machine Shop, one laborer to assist the Electrical Shop, and one laborer to assist the Instrument Shop. In addition to the laborer positions, two technical /professional positions will be assigned to assist Laboratory staff, one technical /professional position to assist Maintenance Engineering, and one clerical position to provide clerical support and vacation relief. Engineering The Engineering Department is requesting a total of nine summer students in FY 2013- 14. This represents a decrease from the 13 positions that were approved last year. Five technical /professional positions will be assigned to the Environmental Services Division and three technical /professional positions will be assigned to the Capital Projects Division and will be responsible for providing assistance to Engineering staff on a multitude of projects. In addition, one clerical position will be assigned to the Environmental Services Division and will be responsible for providing clerical support on an as needed basis throughout the Division. The Secretary of the District The Secretary of the District is requesting one student position in FY 2013 -14. One position was approved last year. This clerical position will be responsible for clerical support. C: \Users \danderson \Desktop \Rev. Position Paper- Staffing Plan FYI 3-14 (Seasonal employees).doc POSITION PAPER Board Meeting Date: April 4, 2013 Subject: AUTHORIZATION TO HIRE SEASONAL EMPLOYEES COMMITTEE RECOMMENDATION: This matter was reviewed by the Human Resources Committee at its March 6, 2013, meeting and recommended for Board approval. RECOMMENDED BOARD ACTION: Authorize the hiring of 32 students for seasonal employment. C: \Users \danderson \Desktop \Rev. Position Paper- Staffing Plan FY13 -14 (Seasonal employees).doc