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HomeMy WebLinkAbout04. Annual review of Board Member compensation and benefitsCentral Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: March 20, 2014 Subject: PUBLIC HEARING TO REVIEW BOARD MEMBER COMPENSATION AND BENEFITS Submitted By: Initiating Dept./Div.: Elaine R. Boehme Administration /Secretary of the District Secretary of the District REVIEWED AND RECOMMENDED FOR BOARD ACTION. K. Alm Roger S. Bailey Counsel for the District General Manager ISSUE: In accordance with Resolution 2012 -018, the Board must conduct an annual review of Board Member compensation and benefits at a public meeting held during the first quarter of each calendar year. RECOMMENDATION: Conduct the annual public hearing to review Board Member compensation and benefits. If changes are desired, consider (1) adopting an ordinance amending Title 2, Administration, of District Code Section 2.04.030, "Compensation of Board Members;" or (2) directing staff to amend other compensation or benefits. FINANCIAL IMPACTS: This will depend on whether the Board chooses to increase, decrease or leave unchanged their compensation and benefits. (The maximum stipend increase permissible under Health and Safety Code Section 6489 and Water Code Section 20202 would be an additional 5% per year since the last increase in 2012, bringing the total compensation per day of service to $203.50 rather than the current $185.) ALTERNATIVES /CONSIDERATIONS: The Board may choose not to change its compensation or benefits. BACKGROUND: In March, 2012, the Board held a public hearing and reviewed its compensation and benefits compared to other agencies. The Board reduced its meeting stipend from $221 per meeting to $185 per meeting. The Board also adopted Resolution 2012 -018 formally establishing the annual public review, and chose to do so at a properly noticed public hearing in the interests of transparency. In March 2013, the Board held the annual public hearing and made no changes to its compensation. POSITION PAPER Board Meeting Date: March 20, 2014 subiect. PUBLIC HEARING TO REVIEW BOARD MEMBER COMPENSATION AND BENEFITS Staff has updated its annual survey of other local agencies with the information recommended by the Grand Jury, i.e. meeting fees, health care insurance costs, pension, deferred compensation, life insurance, cell phone and internet (ATTACHMENT A). Staff has also updated the chart showing where Central San's meeting stipends fall in comparison other agencies (ATTACHMENT B). At the public hearing, the Board may wish to consider one or more of the following options: Leave the Board compensation and benefits unchanged; 2. Adopt an ordinance changing the meeting stipend amount; 3. Direct staff to make other change(s) to Board Member compensation or benefits. Any increase or decrease in meeting stipend amount would require a majority vote, and the ordinance would not be effective until 60 days after adoption. COMMITTEE RECOMMENDATION: The Administration Committee reviewed the information at its meeting on Tuesday, March 11, 2014. The Committee recommended RECOMMENDED BOARD ACTION: Conduct the public review of Board Member compensation and benefits and take one of the following actions: 1. Leave Board Member compensation and benefits unchanged; 2. Adopt an ordinance amending Title 2, Administration, of District Code Section 2.04.030, "Compensation of Board Members," if a change in meeting stipend is desired; or 3. Direct staff to amend other compensation or benefits. Attached Supporting Documents: A. Survey of Board Member Compensation and Benefits, January 2014 B. Comparison of Other Agencies' Board Meeting Stipends C. Draft Ordinance (if change in meeting stipend is desired) N: IADMINSUPIADMINIDIST- SECIBOARDICOMPENSATION- STIPENDIANNUAL REVIEW OF BOARD COMPENSATION120141PP -Hold PH re Bd Compensation. doc Page 2 of 2 ATTACHMENT B COMPARISON OF OTHER AGENCIES' BOARD MEETING STIPEND AGENCY MEETING STIPENDNEAR MAX NO. OF MTGS PER MONTH West County $265.35 1/5/14 6 Wastewater District $265.35 2013 $265.35 2012 Oro Loma Sanitary District $260 1/5/14 6 $260 2013 $260 2012 Napa Sanitation District $218 1/5/14 6 $174 2013 $174 2012 Union Sanitary District $212.10 1/5/14 6 $212.10 2013 $212.10 2012 Mt. View Sanitary District $205.07 1/5/14 6 $205.07 2013 $205.07 2012 Inland Empire Utilities Agency $195 1/5/14 10 $195 2013 $195 2012 Central Contra Costa Sanitary $185 1/5/14 6 District $185 2013 $185 2012 $221 2011 $221 2010 $221 2009 $221 2008 $221 2007 Castro Valley Sanitary District $176.34 1/5/14 6 $176.34 2013 $176.34 2012 Delta Diablo Sanitation District $170 1/5/14 6 $170 2013 $209 2012 N:\ADMINSUP\ADMIN \DIST- SEC\ BOARD \COMPENSATION- STIPENDWNNUAL REVIEW OF BOARD COMPENSATION\2014\ATT. B -Board Compensation Comparison Survey 2014.doc Page 1 of 2 ATTACHMENT B AGENCY MEETING STIPENDNEAR MAX NO. OF MTGS PER MONTH Ironhouse Sanitary District $170 1/5/14 6 $170 2013 $170 2012 Dublin San Ramon Services $146 1/5/14 10 District $146 2013 $146 2012 Fairfield Suisun Sewer District $143.59 1/5/14 6 $143.59 2013 $143.59 2012 Vallejo Sanitation and Flood $100 1/5/14 $100 flat fee per Control District $100 2013 month, regardless of $100 2012 number of meetings EBMUD $1154 1/5/14 Monthly stipend $1120 2013 (governed by $1120 2012 different regulations) January 2014 N:\NDMINSUP\ADMIN \DIST- SEC\ BOARD \COMPENSATION- STIPENDWNNUAL REVIEW OF BOARD COMPENSATION\2014WTT. B -Board Compensation Comparison Survey 2014.doc Page 2 of 2 ATTACHMENT C ORDINANCE NO. AN ORDINANCE OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT AMENDING DISTRICT CODE SECTION 2.04.030, COMPENSATION OF BOARD MEMBERS WHEREAS, California Health and Safety Code Section 6489 states that the Board of Directors may, by ordinance adopted pursuant to Water Code Section 20202, increase its compensation above the $100 per day permitted by the Health and Safety Code; and WHEREAS, the Water Code permits a compensation increase of up to five per cent once in each calendar year; WHEREAS, the Health and Safety Code limits Board Member compensation to no more than six days' service in a calendar month; and WHEREAS, the Board of Directors of the Central Contra Costa Sanitary District last adjusted its compensation in March, 2012, reducing it from $221 per meeting to $185 per meeting; and WHEREAS, any adjustment shall not be effective for at least sixty days from the date of final passage. NOW, THEREFORE, the Board of Directors of the Central Contra Costa Sanitary District does ordain as follows: Section 1. That Section 2.04.030 of the District Code is hereby repealed and that a new Section 2.04.030 is hereby adopted as follows. A. Beginning on May 20, 2014 and continuing until the ordinance codified in this section is modified or repealed, the compensation for Board Members of the Central Contra Costa Sanitary District is (increased orreduced) from the current $185 to $ per day of service, effective sixty days after adoption of this ordinance and as set forth by Section 6489 of the Health and Safety Code and Section 20202 of the California Water Code. Compensation shall not be for more than a total of six days of any calendar month. B. The Board of Directors' compensation shall be reviewed periodically at the discretion of the Board. Any adjustment shall be enacted by adoption of an ordinance after the opportunity for public discussion at a Board of Directors' meeting. Central Contra Costa Sanitary District Ordinance No. Page 2 of 2 Section 2. This ordinance shall be a general regulation of the District and shall be published in the Contra Costa Times and the San Ramon Valley Times, newspapers of general circulation, published and circulated within the Central Contra Costa Sanitary District. This ordinance shall be effective on May 20, 2014, not less than sixty days after its passage and adoption by the Board of Directors. PASSED AND ADOPTED by the Board of Directors of the Central Contra Costa Sanitary District on the 20th day of March 2014, by the following vote: AYES: Members: NOES: Members: ABSENT: Members: David R. Williams President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California Countersigned: Elaine R. Boehme, CMC Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California Approved as to Form: Kenton L. Alm, Esq. District Counsel 4. PUBLIC HEARING TO REVIEW BOARD MEMBER COMPENSATION AND BENEFITS J. SUGGESTED AGENDA March 20, 2014 1. Public Hearing a. Open public hearing b. Receive public comments, if any C. Close public hearing 2. Board deliberation on matter 3. Recommended Action - Take one of the following actions: a. Leave Board Member compensation and benefits unchanged; or b. Adopt an ordinance amending Title 2, Administration, of District Code Section 2.04.030, "Compensation of Board Members," if a change in meeting stipend is desired; or C. Direct staff to amend other compensation or benefits. N.- ADMINSUPIADMINIDIST- SECIBOARDICOMPENSATION- STIPENDIANNUAL REVIEW OF BOARD COMPENSA TION120141PP-Mini PH Agenda Cover Sheet for PP. doc