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HomeMy WebLinkAboutBOARD MINUTES 03-07-19 ,A, MCENTRAL SAN MINUTES* BOARD OF DIRECTORS: DAVID R.WILLIAMS REGULAR BOARD MEETING President MICHAEL R.MCGILL Board Room President Pro Tent Thursday, March 7, 2019 PAUL H.CAUSEY 1:30 p.m. JAMES A NEJEDLY TAD J.PILECKI Open Session — Board Room (Video recorded) ROLL CALL A regular meeting of the Board of Directors was called to order by President Williams at 1:30 p.m. Secretary of the District Katie Young called roll. PRESENT.• Members: Causey, McGill, Nejedly, Pilecki, Williams ABSENT. Members: None PLEDGE OF ALLEGIANCE The Board, staff and audience joined in the Pledge of Allegiance. PUBLIC COMMENT PERIOD No comments. REQUESTS TO CONSIDER MATTERS OUT OF ORDER None. CONSENT CALENDAR 1. Approve the following: a. February 21, 2019 Board meeting minutes These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. Book 67—Page 40 CENTRAL CONTRA COSTA SANITARY DISTRICT March 7, 2019 Regular Board Meeting Minutes—Book 67-Page 41 2. Receive January 2019 Financial Statements and Investment Reports 3. Approve expenditures dated March 7, 2019 4. Adopt updated salary schedule for all District job classifications BOARD ACTION: Motion was made by Member Causey and seconded by Member Pilecki to adopt the Consent Calendar as recommended. Motion passed by unanimous vote. OTHER BOARD ACTION ITEMS 5. Receive actuarial valuation required prior to the transition to CaIPERS Healthcare Member Pilecki pointed out that with the District moving to CaIPERS Healthcare, the unfunded liabilities for the Other Post-Employment Benefits (OPEB) Trust(for retiree healthcare) will decrease from $48.8 to $28.6 million and, in Fiscal Year 2019-20, the Actuarially Determined Contribution (ADC) will result in a savings of over$3.4 million per year. BOARD ACTION: Motion was made by Member McGill and seconded by Member Causey to receive the actuarial valuation. Motion passed by unanimous vote. LEGISLATIVE MATTERS 6. Receive update on pending legislative matters and provide direction on priority legislation Communications and Intergovernmental Relations Manager Emily Barnett presented an updated 2019 Priority Legislative Tracking Sheet and reviewed the recent changes. There was a lengthy discussion about SB 332 which requires ocean discharge limitations for wastewater agencies. The bill proposes a 50-percent reduction in discharges by 2030, and a 95-percent reduction in discharges by 2040. Ms. Barnett advised the Board that staff proposes taking an "oppose"position on this bill because: 1) of the potential cost ramifications to Central San, 2) it is an unfunded mandate, 3) it does not take into consideration wet weather flows or storage constraints, and 4) would levy substantial fines for non-compliance. WateReuse may take an "oppose unless amended"position, and the California Association of Sanitation Agencies (CASA) is opposed to the bill. President Williams asked who else besides Senator Hertzberg (D-Van Nuys) supported the bill. Ms. Barnett stated that Senator Wiener(D-San Francisco) co- authored the bill, which lends both Northern and Southern Califomia support. Ms. Barnett stated it was unclear at this time which organizations are supporters, but she will provide a list once known. CENTRAL CONTRA COSTA SANITARY DISTRICT March 7, 2019 Regular Board Meeting Minutes—Book 67-Page 42 Member Causey stated his belief that opposing the bill without clarification runs counter to the District's position supporting beneficial use of recycled water. He suggested an "oppose unless amended"position, which would indicate that Central San is willing to talk about the issue. Ms. Barnett explained that staff considered the unfunded mandate and the non-compliance penalties of$2,000 per acre foot over the reduction requirements to be the main determining factors for the position assessment. Member Pilecki expressed his view that an "oppose"position was the correct position for the District. Ultimately, it was the consensus of the Board to authorize an "oppose unless amended"position. Ms. Barnett also reviewed proposed AB 405 put forth by the Los Angeles County Sanitation District regarding sales tax exemption on chemicals to treat recycled water, water, and wastewater and stated that staff proposed a "support"position on the bill. In response to a question from Member Causey, Ms. Barnett said the driving factor for this bill was to reduce costs for their customer base because of the increasing cost of chemicals. President Williams suggested that a "watch"position be taken until further information on the bill is provided. The remaining Board Members concurred. BOARD ACTION: Motion was made by Member McGill and seconded by Member Nejedly to adopt the staff recommended positions on the priority legislative bills presented in the agenda material, except for the following two bills, which should be changed as noted: • SB 332 — Oppose Unless Amended • AB 405 - Watch Motion passed by unanimous vote. REPORTS AND ANNOUNCEMENTS 7. General Manager— Reports a. Receive summary of January 30, 2019 Long-Term Vision Planning Board Workshop, presented by the workshop facilitator, Glen T. Daigger, Ph.D., P.E., BCEE, NAE Dr. Daigger reviewed the presentation included with the agenda materials. There was a lengthy discussion about the future culture of the District. In terms of culture, Member McGill said that in the absence of having a developed sense of value, an agency can end up with a de facto culture that CENTRAL CONTRA COSTA SANITARY DISTRICT March 7, 2019 Regular Board Meeting Minutes—Book 67-Page 43 may not necessarily be what is desired. Dr. Daigger agreed. Member McGill said he recalled a discussion at the Workshop that he found very useful about internal relationships, and valuing and respecting staff. Dr. Daigger stated that establishing clear rules of interaction and being mindful of the terms of interaction will help foster relationships along with empowering staff to bring ideas to the Board. President Williams said it appeared to him from the discussion at the Workshop that the Board needs to clearly articulate the characteristics of the culture it desires to achieve. Dr. Daigger said first it must be determined where the culture is presently and then all parts of the organization should come up with a common culture. This is done by looking at which group portrays the desired characteristics to the largest extent possible and then building on those because they are something to which staff can relate. The undesirable characteristics should be left behind by not being reinforced. A list should be developed of five or six qualities that represent who and what the District wants to be, and those qualities should be celebrated across the organization and reinforced consistently. Ultimately, that consistency, over time will change the culture for the better. President Williams asked who should develop the cultural characteristics. Dr. Daigger said they should be developed by the leadership of the staff. Change happens at the staff level and the Board needs to support it. He suggested an alignment exercise between the Board and staff where the set of expectations, behaviors, etc. are distributed among four or five "buckets." BOARD ACTION: Received the summary. b. Receive update on January 16, 2019 power outage at the Treatment Plant Plant Maintenance Division Manager Neil Meyer reviewed the presentation included with the agenda materials. BOARD ACTION: Received the update. C. Receive update on Central San Academy Spring 2019 Session Management Analyst Christina Gee reviewed the presentation included with the agenda materials. Member Causey surmised that the change in location for this year's Academy (at the Collection Systems Operations Division in Walnut Creek) may be one of the reasons for the increased number of participants. He congratulated staff on the success of the academy. BOARD ACTION: Received the update. CENTRAL CONTRA COSTA SANITARY DISTRICT March 7, 2019 Regular Board Meeting Minutes—Book 67-Page 44 8. General Manager—Announcements a. Announcements — March 7, 2019 1) Staff to Attend California Land Surveyor Association Conference in Reno, Nevada No further announcements were made during the meeting. BOARD ACTION: Received the announcements. 9. Counsel for the District - No report. 10. Secretary of the District Ms. Young announced the following upcoming Committee meetings: Real Estate, Environmental & Planning— Monday, March 11 at 9:00 a.m. • Administration — Tuesday, March 12 at 8:30 a.m. BOARD ACTION: Received the announcements. 11. Board Members — Committee Minutes a. February 19, 2019 —Administration Committee — President Williams and Member McGill b. February 25, 2019 — Finance Committee — Chair Causey and Member Nejedly BOARD ACTION: Received the Committee minutes. 12. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Causey - No report. Member McGill • February 25-17, 2019 — California Association of Sanitation Agencies (CASA) Legislative Conference in Washington, DC • March 5, 2019 — Board Liaison meeting with the Pleasant Hill Mayor and City Manager Member McGill also provided a written report covering his announcements and other meetings. Member Neiedly - No report. CENTRAL CONTRA COSTA SANITARYDISTRICT March 7, 2019 Regular Board Meeting Minutes—Book 67-Page 45 Member Pilecki D February 26, 2019 — State of the City Mayor's Breakfast in Martinez President Williams - No report. BOARD ACTION: Received the reports and announcements. 13. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. No requests. 14. Board Members - Other Items a. Board Member discussion regarding the potential to participate in developing a regional solution for solid waste recycling Member Pilecki provided the background for his suggestion to hold a discussion on the possibility of participating in a regional solution for solid waste recycling. He stated his belief that Central San has the potential to be a recycling facility site with the potential to provide an energy source. He suggested staff research the possible benefits for the ratepayers and reach out to interested parties. Mr. Bailey stated that staff needs to establish who are the players and determine any issues to figure out an optimal solution. He said staff will return at a future meeting with a summary report after having conversations with different service providers and dealing with current constraints to see if there is any interest in a regional solution to solid waste recycling. BOARD ACTION: Held the discussion and provided staff with direction to conduct further research toward a potential regional solution for solid waste recycling. EMERGENCY SITUATIONS None. REQUESTS FOR FUTURE AGENDA ITEMS None. CENTRAL CONTRA COSTA SANITARY DISTRICT March 7, 2019 Regular Board Meeting Minutes- Book 67-Page 46 ADJOURNMENT The meeting was adjourned at 3:59 p.m. David R. Williams President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Ka#ie�bu Secretary o e Lict Central Contra Costa Sanitary District County of Contra Costa, State of California I. , This page intentionally left blank.