The URL can be used to link to this page

Home My WebLink About01.a. Approve minutes of Board meeting held 02-21-19 Page 1 of 8 Item l.a. ,ek CENTRAL SAN SANITARYCENTRAL CONTRA COSTA , . March 7, 2019 TO: HONORABLE BOARD OF DIRECTORS FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT SUBJECT: FEBRUARY 21, 2019 BOARD MEETING MINUTES Attached are the draft minutes of the above Board meeting. ATTACHMENTS: 1. Draft Board Minutes 02-21-19 March 7, 2019 Regular Board Meeting Agenda Packet- Page 5 of 107 Page 2 of 8 CENTRAL SAN CENTRAL •NTRA COSTA SANITARY DISTRICT 5019 • MINUTES* BOARD OF DIRECTORS: DAVID R. WILLIAMS President REGULAR BOARD MEETING MICHAEL R.MCGILL Board Room President Pro Tent Thursday, February 21, 2019 PAUL CAUSEY 1'30 p.m. JAMES D TAD DRAFT Open Session — Board Room (Video recorded) ROLL CALL A regular meeting of the Board of Directors was called to order by President Williams at 1:30 p.m. Secretary of the District Katie Young called roll: PRESENT.- Members: Causey, McGill, Nejedly, Pilecki, Williams ABSENT. Members: None PLEDGE OF ALLEGIANCE The Board, staff and audience joined in the Pledge of Allegiance. INTRODUCTIONS 1. New temporary employee • Erica Brooks Peters, Temporary Senor Internal Auditor in the Administration Department, Finance Division, effective February 4, 2019 BOARD ACTION: Welcomed Ms. Brooks Peters. PUBLIC COMMENT PERIOD No comments. These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. March 7, 2019 Regular Board Meeting Agenda Packet- Page 6 of 107 Page 3 of 8 CENTRAL CONTRA COSTA SANITARY DISTRICT February 21, 2019 Board Meeting Minutes - Page 2 REQUESTS TO CONSIDER MATTERS OUT OF ORDER None. AWARDS AND PRESENTATIONS 2. Presentation by Chathura Abeyrathna, President of the San Francisco Bay Section of the California Water Environment Association (CWEA), of the awards given to Central San at the January 18, 2019 Annual Awards Banquet for the San Francisco Bay Section BOARD ACTION: Mr. Abeyrathna presented the two District awards to President Williams and the two individual awards to Machinist Bill Bowers and Senior Plant Operator Nick Hansen. CONSENT CALENDAR 3. Approve the following: a. January 30, 2019 Special Board meeting minutes b. January 31 , 2019 Special Board meeting minutes C. February 11, 2019 Special Board meeting minutes 4. Set public hearing for March 21 , 2019 at 1:30 p.m. to conduct annual review of Board Member compensation and benefits and to consider amending District Code Section 2.04.030, "Compensation of Board Members" 5. Adopt Resolution No. 2019-003 authorizing execution of a real property agreement related to 18 Monterey Terrace in Orinda and recording of the agreement 6. Adopt Resolution No. 2019-004 authorizing execution of a real property agreement related to 116 Starlyn Drive in Pleasant Hill and recording of the agreement 7. Approve the Hydrothermal Processing of Wastewater Solids (HYPOWERS) Pilot Project for California Environmental Quality Act (CEQA) and permitting purposes, District Project (DP) 7358 8. Award a construction contract in the amount of $543,900 to Pacific & Power Systems, Inc., the lowest responsive bidder for the Plant Control System Network Upgrades, District Project 7317A; consider exemption from the California Environmental Quality Act (CEQA); and authorize up to a 15-percent contingency BOARD ACTION: Motion was made by Member McGill and seconded by Member Causey to adopt the Consent Calendar as recommended. Motion passed by unanimous vote of the Board. March 7, 2019 Regular Board Meeting Agenda Packet- Page 7 of 107 Page 4 of 8 CENTRAL CONTRA COSTA SANITARY DISTRICT February 21, 2019 Board Meeting Minutes - Page 3 REPORTS AND ANNOUNCEMENTS 9. General Manager— Reports a. Receive Collection System Operations 2018 Sanitary Sewer Overflow (SSO) Annual Report Collection System Operations Division Manager Paul Seitz reviewed the presentation included with the agenda material. The Board Members praised Mr. Seitz and his staff for doing a great and admirable job on the collection system. BOARD ACTION: Received the report. b. Receive the 2018 National Pollutant Discharge Elimination System (NPDES) Annual Report Plant Operations Division Manager Alan Weer reviewed the presentation included with the agenda material. President Williams congratulated staff on 21 consecutive years of obtaining the NACWA Platinum Award. BOARD ACTION: Received the report. C. Receive summary of 2018 energy usage Senior Engineer Clint Shima reviewed the presentation included with the agenda material. Member McGill inquired about Central San's approach on reducing power consumption and the approach on sustainable management. Director of Engineering and Technical Services Jean-Marc Petit stated that the District is evaluating issuing an ESCO (Energy Services Companies) Request for Proposal (RFP) to replace the building lighting and HVAC (heating, ventilation and air conditioning) systems with more energy efficient equipment. Staff is adding more energy efficiency measures in all projects. There was a discussion on landfill gas supply and the use of solar energy. Mr. Petit stated that he and Program Manager Melody LaBella are working on selecting a firm to evaluate the best approach for the District to produce energy through solar panels at a low cost. He stated that one approach discussed was to exchange solar energy for power to the plant. March 7, 2019 Regular Board Meeting Agenda Packet- Page 8 of 107 Page 5 of 8 CENTRAL CONTRA COSTA SANITARY DISTRICT February 21, 2019 Board Meeting Minutes - Page 4 Member Pilecki inquired about the power outage mentioned at the January 17, 2019 Board meeting. Mr. Shima stated that an update would be provided at the next Board meeting. BOARD ACTION: Received the summary. 10. General Manager— Announcements a. Announcements — February 21 , 2019 1) Project Bidding for Walnut Creek Sewer Renovations, Phase 13, District Project 8455 2) Project Bidding for South Orinda Sewer Renovations, Phase 7, District Project 8454 3) Public Workshop Scheduled for February 27 Regarding South Orinda Sewer Renovations, Phase 7, District project 8454 4) General Manager Roger S. Bailey Appointed to Board of the National Association of Clean Water Agencies (NACWA) 5) Staff to Attend 2019 Water and Energy Exchange (WEX) Global Conference in Portugal 6) Staff to Attend 2019 North American Society for Trenchless Technology (NASTT) Conference in Chicago No further announcements were made during the meeting. BOARD ACTION: Received the announcements. 11. Counsel for the District Mr. Alm stated that an urgent item involving a closed session on the following matter came to his attention after the agenda for this meeting was posted and which requires immediate Board action: Conference with Legal Counsel — existing litigation pursuant to Government Code Section 54956.9(d)(1): • Settle v. Central Contra Costa Sanitary District, et al., Contra Costa County Superior Case No. MSC17-01691 Mr. Alm said the vote of two-thirds of the Board Members present was required to add the item to the agenda. March 7, 2019 Regular Board Meeting Agenda Packet- Page 9 of 107 Page 6 of 8 CENTRAL CONTRA COSTA SANITARY DISTRICT February 21, 2019 Board Meeting Minutes - Page 5 BOARD ACTION: Motion was made by Member Pilecki and seconded by Member McGill to add a closed session item on the above matter to the agenda for this meeting. Motion passed by unanimous vote. 12. Secretary of the District Ms. Young announced the following upcoming Committee meeting: • Finance — Monday, February 25 at 2:00 p.m. Ms. Young also announced that the Engineering & Operations Committee meeting scheduled for March 5 was cancelled. BOARD ACTION: Received the announcement. 13. Board Members — Committee Minutes a. January 28, 2019 — Real Estate, Environmental & Planning Committee — Chair Pilecki and Member McGill b. January 28, 2019 — Finance Committee — Chair Causey and Member Nejedly C. January 30, 2019 — Administration Committee — Chair Williams and Member McGill d. February 5, 2019 — Engineering & Operations Committee — Chair Nejedly and Member Pilecki BOARD ACTION: Received the Committee minutes. 14. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Causer • January 31 , 2019 — East Bay USA event in Concord featuring political strategist Nicolle Wallace • February 5-8, 2019 — National Association of Clean Water Agencies (NACWA) Winter Conference in Albuquerque, New Mexico • February 20, 2019 — State of the City Luncheon with San Ramon Mayor Bill Clarkson Member Causey also provided a written report covering his conference notes from NACWA. Member McGill • January 31 , 2019 — East Bay USA event in Concord featuring political strategist Nicolle Wallace March 7, 2019 Regular Board Meeting Agenda Packet- Page 10 of 107 Page 7 of 8 CENTRAL CONTRA COSTA SANITARY DISTRICT February 21, 2019 Board Meeting Minutes - Page 6 • February 19, 2019 — State of the City Luncheon with Walnut Creek Mayor Cindy Silva • February 21, 2019 — Industrial Association of Contra Costa County (IACCC) Forum in Pleasant Hill Member McGill also provided a written report covering his announcements and other meetings. Member Neledly — No report. Member Pilecki • February 1, 2019 — State of the City Luncheon with Concord Mayor Carlyn Obringer • February 7, 2019 — Mayors' Conference hosted by the City of Concord President Williams — No report. BOARD ACTION: Received the reports and announcements. 15. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. No requests. EMERGENCY SITUATIONS None. REQUESTS FOR FUTURE AGENDA ITEMS Member Pilecki requested that the Board hold a discussion on possible collaboration with solid waste agencies insofar as the potential for developing a regional solution to recycling. The Board agreed to have a high-level discussion at an upcoming Board meeting. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) District Counsel Kent Alm announced that a closed session would be held as discussed during his Counsel report. RECESS TO CLOSED SESSION The Board recessed at 2:47 p.m. to reconvene in closed session in the Caucus Room. March 7, 2019 Regular Board Meeting Agenda Packet- Page 11 of 107 Page 8 of 8 CENTRAL CONTRA COSTA SANITARY DISTRICT February 21, 2019 Board Meeting Minutes- Page 7 Closed Session (added earlier in the meeting as an urgency item) (Not video recorded) CLOSED SESSION 15. Conference with Legal Counsel — existing litigation pursuant to Government Code Section 54956.9(d)(1): • Settle v. Central Contra Costa Sanitary District, et al., Contra Costa County Superior Case No. MSC17-01691 REPORT OUT OF CLOSED SESSION Mr. Alm stated that there was no reportable action. ADJOURNMENT The meeting was adjourned at 3:13 p.m. David R. Williams President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Katie Young Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California March 7, 2019 Regular Board Meeting Agenda Packet- Page 12 of 107