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HomeMy WebLinkAboutBOARD MINUTES 02-11-19 (Special) ,AMCENTRAL SAN 111011111 MINUTES BOARD OF DIRECTORS: DAVID R.WILLIAMS SPECIAL BOARD MEETING President MICHAEL R.MCGILL 31d Floor Executive Conference Room President Pro Tem Monday, February 11, 2019 PAUL H.CAUSEY 9.00 a.m. JAMES A.NEJEDLY TAD J.PILECKI Open Session (Not video recorded) ROLL CALL A special meeting of the Board of Directors was called to order by President Williams at 9:02 a.m. Secretary of the District Katie Young called roll. PRESENT.- Members: Causey, McGill, Pilecki, Williams ABSENT. Members: Nejedly PUBLIC COMMENT PERIOD No comments. PLANNING WORKSHOP — Board Self-Evaluation 1. Review results of 2019 Board Self-Evaluation Survey, and identify potential work areas for the Board, if any (Facilitated by Consultant Brent Ives, BH/Management Consulting) Mr. Ives gave a presentation to the Board with the results of the 2019 Board Self- Evaluation Survey. The 19-question survey was circulated via email to all five Board Members, the three members of the Executive Management Team, and all fifteen Department Directors and Managers. He advised that four Board Members and eight managers submitted survey responses. There was a discussion regarding potential reasons why nearly half of those surveyed did not respond. Member Pilecki opined that the big difference between previous responses and this year was that Memoranda of Understanding (MOU) Book 67— Page 30 CENTRAL CONTRA COSTA SANITARY DISTRICT February 11, 2019 Special Board Meeting Minutes—Book 67-Page 31 stemming from labor negotiations were completed only a couple months prior and that staff may still be upset regarding the outcome. Mr. Ives suggested that that the Board create a list of"lessons learned"from the recent labor negotiations. There was a lengthy discussion about employee communications with individual Board Members and its appropriateness and whether it constitutes ex-parte communication. District Counsel Kent Alm stated that communication is fine as long as it is not related to an item the Board needs to take action on. The issue of respect amongst Board Members, and between Board Members and staff was discussed at length. President Williams asked what means of communication employees have available to them if they want to report misconduct or other issues. Mr. Bailey stated that they could appear during the public comment portion of a meeting, utilize the We Tip ethics hotline, the employee suggestion program, and/or they may speak to District Counsel. Mr. Ives continued to review the results of the survey stating that the Board Members average overall rating (based on the 19 survey questions) was 89.7% and the other respondents average overall rating of the Board was 78.9%. He provided the Board with some of the survey responses and a discussion was held. Mr. Ives provided the Board with a summary of the evaluation and suggested potential work areas as follows: (1) minimize side conversations with staff either for business related matters or labor negotiations, (2) how to best establish clarification around the establishment and prioritization of the Capital Improvement Plan (CIP); and(3) disclosure of closed session conversations severely weaken the ability of the Board Members to trust one another and, therefore, reach their highest performance level. Member McGill left the meeting at 10:51 a.m. There was more discussion on the issues regarding labor negotiations. Member Causey suggested that before the next negotiations the Board should look into trying to implement interest-based bargaining and begin further in advance the process of gathering information and educating both the Board Members and employees. Mr. Bailey stated that he appreciated the Board Members'completing the evaluations and participating in the workshop. ANNOUNCEMENTS None. CENTRAL CONTRA COSTA SANITARY DISTRICT February 11, 2019 Special Board Meeting Minutes—Book 67-Page 32 r- i ADJOURNMENT The meeting was adjoumed at 11:15 a.m. David R. Williams President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: r< Katie You Secreta H District Central Contra Costa Sanitary District County of Contra Costa, State of California l