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HomeMy WebLinkAboutBOARD MINUTES 01-30-19 (Special) , X,- - CENTRAL SAN MINUTES BOARD OF DIRECTORS: DAVID R.WILLIAMS SPECIAL BOARD MEETING President MICHAEL R.MCGILL Pleasant Hill Community Center, McHale Room President Pro Tent 320 Civic Drive, Pleasant Hill, CA 94523 PAUL H.CAUSEY Wednesday, January 30, 2019 JAMES A.NEJEDLY 12:00 p.m. TAD J PILECKI Open Session (Not video recorded) ROLL CALL A special meeting of the Board of Directors was called to order by President Williams at 12:00 p.m. Secretary of the District Katie Young called roll. PRESENT: Members: Causey, McGill, Nejedly, Pilecki, Williams ABSENT: Members: None PUBLIC COMMENT PERIOD No comments. LONG-TERM VISION PLANNING WORKSHOP 1. Discussion of the current and future state of Central San, including the challenges and opportunities facing Central San and the wastewater industry, ideal visions for the future, and various avenues to achieve such visions (Introduction by General Manager Roger S. Bailey, workshop facilitated by Consultant Glen Daigger) Mr. Bailey reviewed his presentation and the history of Central San, including some of the accomplishments completed by the current Board of Directors. He requested the Board consider the customer and how the District navigates complex solutions. Mr. Bailey also provided a biographical sketch for Mr. Daigger. Mr. Daigger reviewed the agenda with the Board Members and stated that he will compose a short report with the information he receives today regarding the Board's vision, direction, and short-term actions. Book 67— Page 20 CENTRAL CONTRA COSTA SANITARY DISTRICT January 30, 2019 Special Board Meeting Minutes—Book 67-Page 21 As requested by Mr. Daigger, the Board Members provided several words that they believe reflect the current state of Central San along with the reasoning for their choice of words. They also provided words that reflect their desired future status reflecting the District. There was a spirited discussion surrounding the words and definitions provided by the Board Members. Mr. Daigger reviewed his presentation on the Challenges and Opportunities Faced by Water Utilities relevant to Central San. Mr. Bailey stated that with the passage of AB 1668, which requires a reduction in water consumption in terms of gallons per capita per day, water and wastewater agencies may have to more closely collaborate with each other. Member Pilecki and President Williams commented regarding the fact that many public agencies may be at risk. Mr. Daigger discussed how successful innovators manage risk and opportunities, and an organization must be willing to take risks and seize opportunities. BREAK A five-minute break occurred at 2:40 p.m. The Board Members continued discussion about what they believe are the current constraints the District faces when discussing the future. Member Nejedly left the meeting at 3:00 p.m. A discussion was held regarding the conflicting desires of the public. Communications and Intergovernmental Relations Manager Emily Bamett stated that balancing the need for rate increases and communicating it effectively to gain the public's support of the District's vision is very important going forward. The Board Members provided a list of organizations outside of the water sector that they believe have admirable qualities that Central San might emulate. Characteristics of such organizations include customer satisfaction, consistency, accessibility, operational efficiency, adaptability and humor. Member Causey asked how the District can communicate the important work the customer does not get to experience, like processing of the wastewater at the treatment plant Ms. Barnett stated that it is important to balance what the District wants to share, with what the customers want to know. She said Central San wants to tell a story the customers want to hear. With the implementation of the Citizens Academy and distribution of the Pipeline, Central San reaches a significant portion of customers who want to be more engaged. There was a discussion on what the Board wants to be known for and what they would like to represent. The consensus was that the Board wants to be known for CENTRAL CONTRA COSTA SANITARY DISTRICT January 30, 2019 Special Board Meeting Minutes—Book 67-Page 22 protecting the environment and public health, providing good service and staying attuned to customer needs, along with producing recycled water. Mr. Bailey discussed consolidation. The Board showed interest in this topic and stated that it would be a long-term vision along with potentially offering shared services, an example of which could be laboratory services. There was a lengthy, spirited discussion on the Board Members' vision for the employee workforce. Mr. Bailey facilitated a discussion as to what the Board Members would like Central San to be known for. Some examples mentioned were respect for the employees and having a dedicated, highly educated/trained, engaged and satisfied workforce. Mr. Bailey said he would report back with some statements that reflect the Board's commitment to employees. Mr. Daigger thanked the Board for their participation in the workshop and stated that he would provide a summary of the workshop for follow-up discussion with the Board. BOARD ACTION: field the workshop. ANNOUNCEMENTS None. ADJOURNMENT The meeting was adjourned at 5:00 p.m. xj, 6061�" David R. Williams President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California POUNTERSIGNED: Katie You Secretary the District Central Contra Costa Sanitary District (� County of Contra Costa, State of California