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Home My WebLink AboutEngineering & Operations Committee MINUTES 01-14-19 Page 2 of 13 A116i CENTRAL SAN CENTRAL CONTRA COSTA SANITARY DISTRICT 5019 IMHOFF PLACE, MARTINEZ, CA 9A553-437 REGULAR MEETING OF THE BOARD OF DIRECTORS: DAVID R, WILL[AMS CENTRAL CONTRA COSTA President SANITARY DISTRICT MICHAEL R.MCGILL President Pro Tem ENGINEERING & OPERATIONS PAUL HCAUSEY COMMITTEE JAMES A.NEJEDLY TAD J PILECKI MINUTES PHONE: (925)228-9500 FAX: (925)372-0192 www.centralsan.org Tuesday, January 14, 2019 2:00 p.m. 21d Floor Conference Room 5019 Imhoff Place Martinez, California Committee: Chair Jim Nejedly Member Paul Causey; alternate for Member Pilecki Staff. Roger S. Bailey, General Manager Katie Young, Secretary of the District Ann Sasaki, Deputy General Manager Jean-Marc Petit, Director of Engineering and Technical Services Edgar Lopez, Capital Projects Division Manager Nathan Hodges, Senior Engineer (left after Item 3.c.) Sasha Mestetsky, Senior Engineer (left during Item 3.c.) Craig Mizutani, Senior Engineer (left after Item 3.c.) Shari Deutsch, Risk Management Administrator (left after Item 3.a.) Amelia Berumen, Senior Administrative Technician 1. Call Meeting to Order Chair Nejedly called the meeting to order at 2:00 p.m. 2. Public Comments No public comments. January 31, 2019 Special Board Meeting Agenda Packet- Page 77 of 88 Page 3 of 13 Engineering & Operations Committee Minutes January 14, 2019 Page 2 3. Agenda Items a. Receive update on utility conflicts during sewer construction projects, including the Walnut Creek Sewer Renovations, Phase 12, District Project 8435 Mr. Lopez provided a brief historical introduction of this agenda item which had been brought before the prior Committee. Staff is researching the background of a utility conflict at the Walnut Creek project location with review and possible reconciliation assistance from Risk Management. He continued with the presentation included with the agenda materials, providing an overview of the various impacts encountered during other sewer projects. Ms. Deutsch and Mr. Mestetsky provided additional insight into such incidents for discussion purposes. Member Causey thanked staff for the update. COMMITTEE ACTION: Received the update. b. Receive Capital Projects Division Quarterly Report (October to December) on capital projects, active consultant contracts, change order log, and schedule of bids and awards Mr. Lopez stated that, beginning this month, the informal construction bid threshold under the California Uniform Public Construction Cost Accounting Act (UPCCAA) (adopted by the Board in September 2018) changed from $175,000 to $200,000. With that new threshold, some project adjustments will be reflected in the next quarterly report. This report provides the standard quarterly updates. He concluded by stating the bids and awards table had not been updated with a schedule pending coordination with other agencies but will be available in the next report. Due to project bid schedule coordination efforts, Mr. Lopez requested that an additional Engineering and Operations Committee meeting be scheduled in the spring so that staff can provide the Committee with project updates in order to stay-on or meet bid award schedules. In reply to a question from Member Causey, Mr. Petit stated the construction bidding for the Pump Station Upgrades - Phase 1, District Project 8436 will be at the end of the calendar year. COMMITTEE ACTION: Received the report. January 31, 2019 Special Board Meeting Agenda Packet- Page 78 of 88 Page 4 of 13 Engineering & Operations Committee Minutes January 14, 2019 Page 3 C.* Receive update on Fiscal Year 2018-19 Mid-Year Capital Improvement Budget Mr. Lopez began by highlighting an update on Slide 2 of the presentation and gave an overview of the remaining presentation components included with the agenda materials. He stated the presentation also included forthcoming projects and gave a brief summary of the coordination efforts related to an upcoming sewer renovation project in Danville. Staff responded to project status inquiries from the Committee about the projects identified in the presentation. COMMITTEE ACTION: Received the update. d. Receive list of future agenda items COMMITTEE ACTION: Received the list. 4. Announcements a. Mr. Bailey announced that 62 applications have been received for the next Central San Academy. b. Mr. Petit advised that due to a recent boiler leak that affected equipment in a Headquarters Office Building network closet, the Informational Technology Division was able to quickly replace equipment as they had some spare cards on hand. 5. Future Scheduled Meetings a. Tuesday, February 5, 2019 at 2:00 p.m. Tuesday, March 5, 2019 at 2:00 p.m. Tuesday, April 16, 2019 at 2:00 p.m. 6. Suggestions for Future Agenda Items Chair Nejedly stated that he has driven over a number of manhole covers that are not flush with the pavement. He requested that staff investigate the matter. 7. Adjournment — at 2:48 p.m. *Attachment January 31, 2019 Special Board Meeting Agenda Packet- Page 79 of 88 Page 5 of 13 h FISCAL YEAR 2018-2019 R . MID-YEAR CAPITAL IMPROVEMENTS BUDGET UPDATE Engineering & Operations Committee January 14, 2019 Edgar J. Lopez Capital Projects Division Manager FY 2018-19 CAPITAL IMPROVEMENTS PROGRAM BUDGET AND EXPENDITURES AS OF 12/31/18 Budget Actual %Actual Program to Date Expenditures Budget Spent as of 12/31/18 to Date Collection System $18,514,720 $11,065,038 60% Treatment Plant $22,252,652 $5,679,329 26% General Improvements $6,549,596 $834,245 13% Recycled Water $3,470,859 $801,329 23% CIB Contingency $1,500,000 NA NA Totals: $52,287,827 $18,379,941 35% 2 1 January 31, 2019 Special Board Meeting Agenda Packet- Page 80 of 88 Page 6 of 13 COLLECTION SYSTEM PROGRAM HIGHLIGHTS =W, WALNUT CREEK SEWER RENOVATIONS PHASE 12, DISTRICT PROJECT 8435 • 100% complete • 45 new or rehab manholes • Filed Notice of Completion • Coordinated with City and County • Renovated 8,950 feet of sewers paving projects • Completed Ygnacio Valley Road sewer replacement iP 2 January 31, 2019 Special Board Meeting Agenda Packet- Page 81 of 88 Page 7 of 13 LAFAYETTE SEWER RENOVATIONS PHASE 12, DISTRICT PROJECT 8446 • Substantial completion • 34 new or rehab manholes • Minor punch list items • Coordinated with City paving • Renovated 8,700 feet of sewers projects IS SOUTH ORINDA SEWER RENOVATIONS PHASE 6, DISTRICT PROJECT 8433 • Substantial completion • 52 new or rehab manholes • Minor punch list items • Coordinated with City and • Renovated 9,000 feet of sewers County paving projects • f I6 3 January 31, 2019 Special Board Meeting Agenda Packet- Page 82 of 88 Page 8 of 13 NORTH ORINDA SEWER RENOVATIONS PHASE 7, DISTRICT PROJECT 8445 • Substantial completion • 45 new or rehab manholes • Minor punch list items • Coordinated with City paving • Renovated 8,500 feet of sewers projects s � 7 OTHER PROJECTS AND ITEMS TO COME • Completed the 1St of a 3-Year Cured-In-Place Pipe Contract, renovated 2,600 feet of sewers • Completed 30-percent Design for Pump Stations Upgrades, Phase 1 (Moraga and Orinda Crossroads) • Items to come: • Bidding projects from Collection System Sewer Renovation Phase 1, including Walnut Creek, Lafayette, Danville, and Orinda • Request For Proposal for geotechnical support, construction inspectors, arborist services, and more .. 4 January 31, 2019 Special Board Meeting Agenda Packet- Page 83 of 88 Page 9 of 13 TREATMENT PLANT PROGRAM HIGHLIGHTS I9 HEADWORKS SCREENINGS UPGRADE, DISTRICT PROJECT 7327 • Substantially complete • Resolved compactor issues • Minor punch list items _ • Systems fully operational n io 5 January 31, 2019 Special Board Meeting Agenda Packet- Page 84 of 88 Page 10 of 13 PIPING RENOVATIONS PROJECT PHASE 9, DISTRICT PROJECT 7330 • 60% complete • New water system upgrades and backflow prevention • Replace earthquake valve at Solids Conditioning Building • Scope includes piping, instrumentation and other mechanical systems in need of replacement at the treatment plant t �r - � r • r L 1 11 SOLIDS HANDLING FACILITY IMPROVEMENTS PROJECT, DISTRICT PROJECT 7348 • Black&Veatch completed 30% design submittal New Wet Scrubbers Illustration • Issuing early side project to prepare Emergency Sludge Loading Facility for increased reliability 1. • Bid procurement contracts for major equipment • Major elements include solids blending tanks, dewatering and cake pumps, fi furnace modifications, new I - ' wet scrubbers, building seismic, ash handling, and more 12 6 January 31, 2019 Special Board Meeting Agenda Packet- Page 85 of 88 Page 11 of 13 OTHER PROJECTS AND ITEMS TO COME • New roof installed on the Solids Conditioning Building, construction of new chiller is ongoing • Fire Protection System, Phase 2 nearing completion • Starting construction of the Mechanical and Concrete Renovations Project, Plant Controls Systems 1/0 Replacement- Phase 1, and POB Seismic Upgrades and Server Room Relocation Project • Items to come: • Bid the Emergency Sludge Loading Facility Improvements • Design and bid the Influent Pump Electrical Improvements • Continue Equipment Replacement Project • Condition assessments under Steam and Aeration Blower Systems Renovation GENERAL IMPROVEMENTS PROGRAM HIGHLIGHTS —''is 7 January 31, 2019 Special Board Meeting Agenda Packet- Page 86 of 88 Page 12 of 13 OTHER PROJECTS AND ITEM TO COME • Starting Server Room Relocation Project construction • Ongoing Equipment and Vehicle Replacement Program • IT Development—ERP replacement progress • Asset Management—e-Builder Program management • Item to come: • ERP selection authorization :PACLE3 munis Clou !! RECYCLED WATER PROGRAM HIGHLIGHTS i Or 'I is 8 January 31, 2019 Special Board Meeting Agenda Packet- Page 87 of 88 Page 13 of 13 FILTER PLANT AND CLEARWELL IMPROVEMENTS, DISTRICT PROJECT 7361 _ ReW Clearwell Repairs nearing completion (DP 7365) - Condition assessments complete • Pilot testing ~ Working on alternative 4�, analysis , q 4 I ,7 QUESTIONS? I;,8 9 January 31, 2019 Special Board Meeting Agenda Packet- Page 88 of 88