HomeMy WebLinkAbout04.b. Update on transition to CalPERS Healthcare Page 1 of 3
Item 4.b.
CENTRAL SAN
Y-109-ITMEN ME
January 30, 2019
TO: ADMINISTRATION COMMITTEE
FROM: TEJI O'MALLEY, HUMAN RESOURCES MANAGER
REVIEWED BY: ANN SASAKI, DEPUTY GENERAL MANAGER
SUBJECT: UPDATE ON TRANSITION TO CALPERS HEALTHCARE
Since the last Administration Committee meeting in December 2018, staff has met and confirmed with
ICMA that they can establish and administer the Health Reimbursement Arrangement for Tier III
employees. Staff is working with ICMA to draft a contract to implement the Health Reimbursement
Arrangement.
Additionally, letters were sent to all active employees and retirees at the end of December 2018 to update
them on the new CalPERS Healthcare plans and to address frequently asked questions. One-on-one
meetings with active employees and retirees regarding the health plans were held between January 14-25,
2019 (staff met with 10 employees and 31 retirees).
The transition to CalPERS Healthcare is continuing as planned with the effective date of July 1, 2019.
Attached is the current Gantt chart reflecting activities related to the ongoing transition.
Staff will be available for questions at the meeting.
ATTACHMENTS:
1. Gantt Chart- Transition to CalPERS Healthcare
January 30, 2019 Special ADMIN Committee Meeting Agenda Packet- Page 15 of 20
Page 2 of 3
ID Task Name IDuration I Start Finish September November Janua March May Jul
1 CREATION OF HRA 199 days Mon 10/15/18 Thu 7/18/19
FOR TIER III
2 Develop Scope of Work 20 days Mon 10/15/18 Fri 11/9/18
for HRA Administrator
3 Labor Review of Scope 15 days Mon 11/12/18 Fri 11/30/18
of Work
4 Meetings with Labor on 13 days Thu 11/15/18 Mon 12/3/18
HRA
5 DRAFT Agreement with 44 days Tue 12/18/18 Fri 2/15/19 I
ICMA
6 Administration 0 days Tue 3/12/19 Tue 3/12/19 ♦ 3/12
Committee Approval
7 Board of Directors 0 days Thu 3/21/19 Thu 3/21/19 ♦ 3/21
Approval
8 Send information letters 0 days Mon 4/1/19 Mon 4/1/19 ♦ 4/1
to Tier III employees
9 Hold information 22 days Wed 5/1/19 Thu 5/30/19 I I
meetings with Tier III
employees
10 Go Live with HRA 0 days Mon 7/1/19 Mon 7/1/19 ♦ 7/1
11 CREATION OF 104 days Mon 10/15/18 Thu 3/7/19 I I
PLAN DOCUMENTS
FOR HRAs
12 Draft New Plan 20 days Mon 10/15/18 Fri 11/9/18
Documents for Tier III
HRA
13 Staff Review of New 31 days Mon 11/12/18 Sat 12/22/18 I
Plan Documents
14 Administration 0 days Tue 3/12/19 Tue 3/12/19 ♦ 3/12
Committee Approval of
Plan Amendments
15 Board of Directors 1 day Thu 3/21/19 Thu 3/21/19 II
Approval
16 CALPERS 181 days Mon 10/22/18 Mon 7/1/19 I I
TRANSITION
17 Draft information letter 14 days Mon 10/22/18 Thu 11/8/18 I
to Actives and Retirees
18 Send Information letter 0 days Fri 11/9/18 Fri 11/9/18 ♦ 11/9
to Actives and Retirees
Task Project Summary D G Manual Task I I Start-only Deadline
Project: HRA_CALPERS_VISION Split Inactive Task Duration-only Finish-only Progress
Date:Thu 1/24/19 Milestone ♦ Inactive Milestone Manual Summary Rollup External Tasks Manual Progress
Summary I Inactive Summary Manual Summary I I External Milestone
Page 1
January 30, 2019 Special ADMIN Committee Meeting Agenda Packet- Page 16 of 20
Page 3 of 3
ID Task Name Duration I Start Finish September November Janua March May Jul
19 Include info article in LC 0 days Fri 11/30/18 Fri 11/30/18 ♦ 11/30
20 Informational meetings 5 days Mon 11/26/18 Fri 11/30/18
with staff
21 Staff Training in My 18 days Thu 3/7/19 Sun 3/31/19
Calpers
22 Conduct One-on-one 10 days Mon 1/14/19 Fri 1/25/19
Meetings With Actives
and Retirees
23 Complete Calpers 0 days Thu 1/24/19 Thu 1/24/19 1/24
Application
24 Bartell Assessment 24 days Tue 1/1/19 Fri 2/1/19
25 Send Updated 0 days Tue 2/19/19 Tue 2/19/19 ♦ 2/19
Information letter to
Actives and Retirees
26 Administration 0 days Tue 2/19/19 Tue 2/19/19 ♦ 2/19
Committee Approval
27 Board of Directors 0 days Thu 3/7/19 Thu 3/7/19 ♦ 3/7
Approval of Resolutions
28 Send retirees letter 0 days Fri 3/15/19 Fri 3/15/19 ♦ 3/15
letting them know they
will be contacted by
CALPERS for enrollment
29 CalPERS Health Faire 5 days Mon 3/18/19 Fri 3/22/19 I 1
30 Provide CALPERS with 0 days Mon 3/25/19 Mon 3/25/19 ♦ 3/25
census of retirees
31 Open Enrollment- 45 days Mon 4/1/19 Fri 5/31/19 1 1
Actives
32 Open Enrollment- 45 days Mon 4/1/19 Fri 5/31/19 1 1
Retirees
33 Calpers Go Live 0 days Mon 7/1/19 Mon 7/1/19 ♦ 7/1
Task Project Summary D G Manual Task I I Start-only Deadline
Project: HRA_CALPERS_VISION Split Inactive Task Duration-only Finish-only Progress
Date:Thu 1/24/19 Milestone ♦ Inactive Milestone Manual Summary Rollup External Tasks Manual Progress
Summary I Inactive Summary Manual Summary I I External Milestone
Page 2
January 30, 2019 Special ADMIN Committee Meeting Agenda Packet- Page 17 of 20