HomeMy WebLinkAbout04.a. Annual review of contracts and blanket purchase orders (BPOs) older than five years with an annual spend greater than $25,000 Page 1 of 2
Item 4.a.
CENTRAL SAN
January 28, 2019
TO: FINANCE COMMITTEE
FROM: STEPHANIE KING, PURCHASING AND MATERIALS MANAGER
REVIEWED BY: PHILIP LEIBER, DIRECTOR OF FINANCE AND ADMINISTRATION
ANN SASAKI, DEPUTY GENERAL MANAGER
ROGER S. BAILEY, GENERAL MANAGER
SUBJECT: ANNUAL REVIEW OF CONTRACTS AND BLANKET PURCHASE ORDERS
(BPOS) OLDER THAN FIVE YEARS WITH AN ANNUAL SPEND GREATER
THAN $25,000
The Committee annually reviews Contracts and Blanket Purchase Orders that may need to be bid.
Attached is a report that lists all Annual Contracts and Blanket Purchase Orders that are older than five
years and have an annual spend greater than $25,000. This information is being provided to the
Committee for review. No action is required.
Strategic Plan re-In
GOAL THREE: Be a Fiscally Sound and Effective Water Sector Utility
Strategy 2- Manage costs
ATTACHMENTS:
1. Contracts and Blanket Purchase Orders Report
January 28, 2019 Special FINANCE Committee Meeting Agenda Packet- Page 121 of 126
Contracts and Blanket Purchase Orders
Older than Five Years and > $25k per Year Spend
*Excludes Sole Source or Exempt BPO's and Contracts
START END Annual Spend
TYPE CT # VENDOR CONTRACT DESCRIPTION DATE DATE 12/11/17 - Comments
11/30/18
AC 039279 21st century environmental Household Hazardous Waste 01/31/12 03/31/19 $ 418,520.96 Finalized scope and
management of California, LP legal review. RFP
(PSC) issued, responses due
Feb 2019
AC 038510 Xerox Corp Reprographic Services 08/03/11 02/28/19 $ 224,455.73 Proposals currently
being evaluated. On
schedule for new
contract March 2019
BPO 020942 Gilmour & Company For Carbide Lime Slurry 08/24/00 Indefinite $ 197,635.66 Solids project may
reduce or eliminate use
of lime. Pending input
from Dept.
AC 027464 Air Systems Inc. HVAC Maintenance and Repair 04/30/03 06/30/19 $ 133,385.73 Plan to bid in 2019
AC 015977 Child Environmental Haul and Recycle Incinerator Ash 11/05/98 06/30/19 $ 132,526.13 Plan to bid in 2019
AC 037795 New Image Landscape Landscape Maintenance Services 12/21/10 12/31/19 $ 114,598.39 Plan to bid in 2019
Company
AC 027393 Brand Scaffold Rental and Scaffolding Design, Erection, Dismantling 04/10/03 06/30/19 $ 88,641.57 Plan to bid in 2019
Erection and Rental
BPO 031559 Chemstation of Northern CA Delivery of Fogging Odor Control 03/10/06 03/31/19 $ 55,960.95 Plant conducting pre-
Chemical Formulations bid testing of product
Spring 2019
BPO 021007 Praxair Distribution, Inc. Gases 08/06/00 Indefinite $ 54,089.60 Pending scope for
combined gas supply
AC 013493 Konecrane (Crane Pro Crane Inspections, Maint. & Repair 01/26/98 12/31/19 $ 44,716.91 Plan to bid in 2019
Services)
AC 041014 Expert Tree Service JTree Trimming 1 10/15/13 10/30/191 $ 29,825.00 JPIan to bid in 2019
AC-Annual Contract, BPO - Blanket Purchase Order
*Exemptions to the competitive process are outlined in the Purchasing procedures. Exemptions require documentation and approval. Examples include, cooperative
contracts where the District can "piggyback" on another agency's contracted pricing, sole source contracts and standardization of products that are only available from
one company.
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