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Home My WebLink AboutBOARD MINUTES 01-03-19 CENTRALSAN MINUTES* BOARD OF DIRECTORS: DAVID R W/LLIMIS REGULAR BOARD MEETING Presided! MICHAEL R AICGILL President Pro Tem Board Room PAUL H CAUSEY Thursday, January 3, 2019 JAMESA NEJEDLY 1:30 p.m. TAD J PILECKI Open Session — Board Room (Video recorded) ROLL CALL A regular meeting of the Board of Directors was called to order by President Williams at 1:30 p.m. Secretary of the District Katie Young called roll: PRESENT. Members: Causey, McGill, Nejedly, Pilecki, Williams ABSENT.- Members: None PLEDGE OF ALLEGIANCE The Board, staff and audience joined in the Pledge of Allegiance. INTRODUCTIONS 1. New employees: • Nathan Hill, Electrical Technician in the Operations Department, Plant Maintenance Division, effective December 17, 2018 BOARD ACTION: Welcomed Mr. Hill. PUBLIC COMMENT PERIOD No comments. REQUESTS TO CONSIDER MATTERS OUT OF ORDER None. These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. Book 67— Page 1 CENTRAL CONTRA COSTA SANITARY DISTRICT January 3, 2019 Board Meeting Minutes—Book 67-Page 2 AWARDS AND PRESENTATIONS 2. Adopt Resolution No. 2019-001 commending outgoing Board President James A. Nejedly for his service BOARD ACTION: Motion was made by Member Causey and seconded by Member McGill to adopt Resolution No. 2019-001 commending outgoing Board President James A. Nejedly for his service as recommended. Motion passed by the following vote: AYES: Members: Causey, McGill, Pilecki, Williams NOES: Members: None ABSTAIN: Members: Nejedly 3. Receive award from Uptime Magazine recognizing Central San as the Best Reliability Engineering for Maintenance Program 2018 Plant Maintenance Division Manager Neil Meyer gave a brief presentation, after which he presented the award to Board President Williams. BOARD ACTION: Received the award. CONSENT CALENDAR 4. Approve the following: a. December 20, 2018 Regular Board meeting minutes 5. Receive November 2018 Financial Statements and Investment Reports 6. Approve expenditures dated January 3, 2019 7. Adopt Resolution No. 2019-002 to (1) revise the order of business for Board Committee meetings and establish regular meeting time; and (2) approve the proposed 2019 Board Committee meeting date schedule With regard to Item 7, it was noted that a revised Position Paper and proposed resolution had been prepared to reflect that no order of business was being revised and to modify the start time of several Committee meetings in 2019. BOARD ACTION: Motion was made by Member Causey and seconded by Member McGill to adopt the Consent Calendar as recommended, including revised Item 7. Motion passed by unanimous vote. CENTRAL CONTRA COSTA SANITARY DISTRICT January 3, 2019 Board Meeting Minutes—Book 67-Page 3 OTHER BOARD ACTION ITEMS 8. Accept (1) the comparative audited Financial Statements for fiscal years ended June 30, 2018 and 2017 performed by Maze & Associates, and (2) the auditor's memorandum on internal control and required communications for the fiscal year ended June 30, 2018 Maze & Associates representative David Alvey, CPA, advised the Board that the only thing Maze &Associates owns in the audited financials is the opinion, which is once again a clean opinion this year and the highest-level assurance opinion available. He also pointed out some changes to footnotes because of new GASB 75. He said no new GASB pronouncements affecting Central San are anticipated until 2021. Mr. Alvey thanked District staff and the financial audit team for a smooth audit with no communication difficulties. Member Causey asked why the audit report does not contain the name of the lead auditor. Mr. Alvey advised that a single name does not provide as much clout as an entire corporation, such as Maze &Associates. Member Pilecki stated that he was very impressed with the audit and expressed his appreciation of the hard work completed by both the auditor and staff. BOARD ACTION: Motion was made by Member Pilecki and seconded by Member Nejedly to accept the audited Financial Statements for fiscal years ended June 30, 2018 and 2017, and the auditor's memorandum on internal control and required communications for fiscal year ended June 30, 2018. Motion passed by unanimous vote. 9. Approve the final Comprehensive Annual Financial Report (CAFR) as of June 30, 2018 for submission to the Government Finance Officers Association (GFOA) BOARD ACTION: Motion was made by Member Causey and seconded by Member McGill to approve the final Comprehensive Annual Financial Report as of June 30, 2018 for submission to the GFOA. Motion passed by unanimous vote. REPORTS AND ANNOUNCEMENTS 10. General Manager—Announcements a. Announcements — January 3, 2019 1) Public Bidding for Plant Control System Network Upgrades, District Project 7317A 2) Commercial aired over Thanksgiving Holiday yields great results CENTRAL CONTRA COSTA SANITARY DISTRICT January 3, 2019 Board Meeting Minutes—Book 67-Page 4 3) 2019 Health &Wellness Expo 4) January 28, 2019 tour of Collection System Office Facility by Contra Costa Special District Association Members Mr. Bailey made the following announcement at the meeting: 5) A long-term vision planning Board workshop has been scheduled for Wednesday, January 30, 2019. He asked that the Board Members provide him with any ideas or thoughts they would like to incorporate into the agenda. BOARD ACTION: Received the announcements. 11. Counsel for the District - No report. 12. Secretary of the District Ms. Young announced the following upcoming meetings: • Engineering & Operations Committee— Monday, January 14th at 2 p.m. • Financial Planning Workshop — Tuesday, January 15th 12 p.m. — 4 p.m. at the Collection System Operations facility in Walnut Creek. BOARD ACTION: Received the announcement. 13. Board Members — Committee Minutes a. December 18, 2018 — Finance Committee— President Nejedly and Member Pilecki BOARD ACTION: Received the Committee minutes. 14. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Causey - No report. Member McGill Member McGill announced that he was elected Chair of the BART Bond Oversight Committee for 2019. Member McGill also provided a written report covering his announcements and other meetings. Member Neiedly - No report. CENTRAL CONTRA COSTA SANITARY DISTRICT January 3, 2019 Board Meeting Minutes—Book 67-Page 5 Member Pilecki - No report. President Williams - No report. BOARD ACTION: Received the reports and announcements. 15. Board Members - Rg uests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. No requests. EMERGENCY SITUATIONS None. REQUESTS FOR FUTURE AGENDA ITEMS None. ANNUAL MEETING OF CCCSD FACILITIES FINANCING AUTHORITY 16. Adjourn Board meeting and reconvene as the Central Contra Costa Sanitary District Facilities Financing Authority (FFA) to conduct its Annual Meeting Note: In compliance with Assembly Bill 23, Board Members will not receive a separate or increased stipend for attendance at this meeting. BOARD ACTION: President Williams adjourned the Board meeting and passed the gavel to Member Nejedly as FFA Chair. FFA Chair Nejedly called to order the annual meeting of the FFA. Upon conclusion of business, the FFA Annual Meeting was adjourned. The gavel was passed back to President Williams who re-opened the San Board meeting. ADJOURNMENT The meeting was adjourned at 1:57 p.m. David R. Williams President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California CENTRAL CONTRA COSTA SANITARY DISTRICT January 3, 2019 Board Meeting Minutes—Book 67-Page 6 COUNTERSIGNED: Katie Young Secretary o e rict Central Contra Costa Sanitary District County of Contra Costa, State of California