HomeMy WebLinkAbout05.a. Receive informational list of pending Board and Standing Committee future agenda items Page 1 of 5
Item 5.a.
CENTRALSAN
CENTRAL CONTRA COSTA SANITARY DISTRICT
January 17, 2019
TO: HONORABLE BOARD OF DIRECTORS
FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT
REVIEWED BY: ROGER S. BAILEY, GENERAL MANAGER
SUBJECT: RECEIVE INFORMATIONAL LIST OF PENDING BOARD AND STANDING
COMMITTEE FUTURE AGENDA ITEMS
Attached for information only is a listing of the Board and Standing Committee future agenda items
currently being tracked by staff.
Strategic Plan Tie-In
GOAL ONE: Provide Exceptional Customer Service
Strategy 1 - Build external customer relationships and awareness
ATTACHMENTS:
1. Board and Committee Future Agenda Items - 01-17-19
January 17, 2019 Regular Board Meeting Agenda Packet- Page 47 of 59
Page 2 of 5
ATTACHMENT 1
CENTRAL SAN
Board and Committee Future Agenda Items — January 17, 2019
The following list is a snapshot of Board and Committee future meeting agenda items as of the
date this agenda was published. The projected dates are subject to change. The items listed are
for informational purposes only; they are not agendized for discussion at this meeting.
Item Description Origin Date of Projected
Origin Date
1. Long-Term District Vision with General Manager BOARD 1/30
Special Board Meeting/Workshop for long-term
planning discussions, facilitated by Consultant Glen
Daigger
2. Rate Setting: Set public hearing on April 18, 2019 to 1/31
consider establishing SSC and REW future rates and
authorize the Secretary of the District to publish the
public hearing notices
3. Proposition 218 Notices: Review draft Proposition 1/31
218 Notices, and authorize mailing of public notices of
proposed SSC & REW rate increases
4. Administrative Overhead Percentage: Approve Annual 1/22/19 1/31
updated admin. overhead percentage for Fiscal Year recurring item
2019-20
5. = • • - • • BOARD 2/11
Special Board Meeting/Workshop for Board Self-
Evaluation, facilitated by Consultant Brent Ives
6. Safety Update: Receive summary of 2018 Safety Annual 2/21
Program recurring item
7. SSO Annual Report: Receive the 2018 Collection Annual 2/21
System Sanitary Sewer Overflow Annual Report recurring item
8. Energy Report: Summary of Central San's 2018 Annual 2/21
energy usage, including Marin Clean Energy recurring item
contracts, and 411 Quarter update
9. CaIPERS: Adopt resolution to contract with CalPERS ADMIN 3/7
for Healthcare Benefits Committee
10. Board Compensation-Annual Review: Hold public Annual 3/21
hearing to conduct annual review of board recurring item
compensation and benefits
11. Educational Outreach: Update on status of BOARD 9/6/18 July 2019
educational outreach program to local schools
facilitated by Sustainable Contra Costa
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January 17, 2019 Regular Board Meeting Agenda Packet- Page 48 of 59
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Item Description Origin Date of Projected
Origin Date
12. Travel Paid for by Outside Organizations: Consider ADMIN 11/6/18 2/19
developing a policy for what is and is not allowed to Committee
occur when elected official and/or employee
conference travel expenses are funded by an outside
agency.
13. Strategic Plan Tracking: Receive quarterly update Quarterly 2/19
on Strategic Plan Tracking — 2nd Quarter FY 2018-19 recurring item
14. Toastmasters: Receive semiannual update on Semiannual 2/19
participation in Talksics Toastmasters Club recurring item
15. Review BPs: Consider any needed amendments to ADMIN 8/7/18 3/12
the following newly adopted Board Policies: Committee
1. BP 035 — Purchasing
2. BP 036 — Informal Bidding (UPCCAA)
3. BP 037 — Delegation ofAuth. to GM
16. Board Compensation-Annual Review: Review 3/12
survey data in advance of March 21, 2019 public
hearing
17. Surveys-Trending Data: Share trending data based ADMIN 11/20/18 3/12
on customer surveys results prior to upcoming rate Committee
decisions
18. Contract with Labor Counsel: Receive succession ADMIN 11/6/18 3/12
planning proposal from Principal Counsel W. Daniel Committee
Clinton of Hanson Bridgett LLP
19. UPCCAA: Provide informal assessment of recent ADMIN 1/30/18 3/12
implementation of Uniform Public Construction Cost Committee
Accounting Act (UPCCAA)
20. Educational Outreach: Update on status of BOARD 9/6/18 Summer
educational outreach program to local schools 2019
facilitated by Sustainable Contra Costa
21. Reserve for Emergency Fund: Review research on ADMIN November
emergency fund reserve levels and consider Committee 2019
recommending an increase in the reserve amount
under Board Policy No. BP 017- Fiscal Reserves Board Meeting 5/17/18
22. Benefits Benchmark & Percentages: Receive info ADMIN 12/12/17 TBD
on: Committee
• Percentage of payroll other sister agencies pay for
benefits (pension, fringe benefits, and other post-
employment benefits (OPEB))
• Payroll benefits percentage versus administrative
overhead percentage
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January 17, 2019 Regular Board Meeting Agenda Packet- Page 49 of 59
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Item Description Origin Date of Projected
Origin Date
23. Buy American: Consider developing a Buy American ADMIN 12/11/18 TBD
policy Committee
24. Sanitary Sewer Overflows/ OPDs: Consider new ADMIN 2014 TBD
Board policy for dealing with them Committee
25. Constructive Receipt: Update on compliance issues ADMIN 12/11/18 TBD
regarding constructive receipt Committee
26. Counsel Contracts: Discuss pros and cons of ADMIN 11/6/18 TBD
pursuing a Request for Proposal (RFP) for legal Committee
services
27. AVADs: Discuss potential policy issue related to ADMIN 3/6/18 TBD
extending sewers in the Alhambra Valley Committee
28. Wellness Program: Review potential measurable ADMIN 3/6/18 TBD
statistics or linkages as to how the wellness program Committee
ultimately benefits the ratepayers
29. Possible Logo Change: Revisit possibility of selling ADMIN 8/1/17 2019 or later
unused logo previously considered by Board and/or Committee
possible logo change
30. Asset Management Program: Receive update on Semiannual Spring 2019
Asset Management Program report
31. PH Library Project: Update on Pleasant Hill Library E&O 4/25/18 TBD
Project Committee
32. Condition Assessments: Report on condition BOARD 12/6/18 TBD
assessments (after termination of recent emergency
situation involving cable failure)
33. Capital Improvement Business Case Evaluations: E&O 10/8/18 TBD
Review of business case evaluations for the Asset Committee
Management Program
34. Overview of Treatment Plant Projects/Drivers and E&O 11/5/18 TBD
Ten-Year Plan Update Committee
• �j
35. Administrative Overhead Percentage: Review draft Annual 1/22
PP to approve updated administrative overhead recurring item
percentage for Fiscal Year 2019-20
36. BPO and Annual Contracts Review: Annual review Annual 1/22
contracts and blanket purchase orders (BPOs) older recurring item
than five years with an annual spend greater than
$25,000
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January 17, 2019 Regular Board Meeting Agenda Packet- Page 50 of 59
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Item Description Origin Date of Projected
Origin Date
37. Biennial Actuarial Report: Receive Central San Biennial 3/26
Retiree Healthcare Plan July 1, 2018 Actuarial recurring item
Evaluation Final Results
38. ERP Software: Receive brief report on how the new FINANCE 6/26/18 TBD
Enterprise Resource Planning software is working Committee
REAL ESTATE, ENVIRONMENTAL & PLANNING COMMITTEE, :::�
39. BACWA: Update on recent meeting of Bay Area 1/28
Clean Water Association (BACWA)
40. Regulatory Compliance: Annual update on 1/28
regulatory compliance
41. Permit/Plan Review Quarterly Report: Receive 1/28
Quarterly Development Services Production Report
42. CNWS: Update on Concord Community Reuse 3/11
(formerly Concord Naval Weapons Station)
43. Farm: Annual Report Board 7/5/18 April 2019
44. Isle Inc: Update on whether anything has come from FINANCE Fall 2019
Central San's membership in this organization (it's a Committee
technology assessment group)
45. Exfiltration of Sewer Lines: Information on TBD
comprehensive study of 15 agencies in Southern
California regarding the exfiltration of sewer lines
46. Lab Accreditation: Update on efforts to comply with TBD
lab accreditation process
47. Blue Sky/Air Emissions: Update on Blue Sky Board 9/6/18 TBD
situation
48. Solar Array Field: Update on potential solar array E&O 6/11/18 TBD
field in Danville Committee
49. Use of Buffer Properties: Discuss lease and use of REEP 9/19/18 TBD
District owned buffer properties, including possible Committee
development of a Board policy for prioritization of
criteria, and updates on the following items (added by
General Manager):
1) Regional Solids Handling
2) Solar Project
50. SB 100: Update on how SB 100 regarding renewable REEP 9/19/18 TBD
energy will affect Central San Committee
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January 17, 2019 Regular Board Meeting Agenda Packet- Page 51 of 59