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Home My WebLink About03.c. Receive update on Fiscal Year 2018-19 Mid-Year Capital Improvement Budget Page 1 of 10 Item 3.c. CENTRAL CONTRACENTRAL COSTA SANITARY DISTRICT January 14, 2019 TO: ENGINEERING AND OPERATIONS COMMITTEE FROM: EDGAR J. LOPEZ, CAPITAL PROJECTS DIVISION MANAGER REVIEWED BY: JEAN-MARC PETIT, DIRECTOR OF ENGINEERING AND TECHNICAL SERVICES ROGER S. BAILEY GENERAL MANAGER SUBJECT: RECEIVE UPDATE ON FISCAL YEAR 2018-19 MID-YEAR CAPITAL IMPROVEMENT BUDGET Attached is a presentation on the Fiscal Year 2018-19 Mid-Year Capital Improvements Budget Update. Strategic Plan Tie-In GOAL ONE:Provide Exceptional Customer Service Strategy 1 - Foster Customer Engagement and Awareness GOAL TWO: Strive to Meet Regulatory Requirements Strategy 1 - Strive to achieve 100%permit compliance in air, water, land, and other regulations, Strategy 2- Strive to minimize the number of sanitary sewer overflows GOAL THREE:Be a Fiscally Sound and Effective Water Sector Utility Strategy 2- Manage costs GOAL FOUR: Develop and retain a highly trained and innovative workforce Strategy 3- Meet or exceed industry safety standards GOAL FIVE:Maintain a Reliable Infrastructure Strategy 1 - Manage assets optimally throughout their lifecycle, Strategy 2- Facilitate longterm capital renewal and replacement, Strategy 3- Protect District personnel and assets from threats and emergencies GOAL SIX:Embrace Technology, Innovation and Environmental Sustainability Strategy 1 -Augment the region's water supply, Strategy 2- Evaluate Business Processes and Optimize Business Operations ATTACHMENTS: 1. Presentation January 14, 2019 EOPS Regular Committee Meeting Agenda Packet- Page 16 of 27 Page 2 of 10 t. 7.7'. i .Ar y FISCAL YEAR 2018=2019 MID-YEAR CAPITAL IMPROVEMENTS BUDGET UPDATE R Engineering & Operations Committee R, January 14, 2019 Edgar J. Lopez Capital Projects Division Manager FY 2018-19 CAPITAL IMPROVEMENTS PROGRAM BUDGET AND EXPENDITURES AS OF 12/31/18* Budget Actual %Actual Program Expenditures Budget to Date as of 12/31/18 Spent to date Collection System $18,5141720 $1019831969 59% Treatment Plant $2212521652 $513951905 24% General Improvements $615491596 $8341239 13% Recycled Water $374701859 $8011329 23% CIB Contingency $115001000 NA NA Totals: $52,287,827 $18,015,442 34% *DRAFT, NOT ALL INVOICES HAVE BEEN PROCESSED DUE TO HOLIDAYS 2 1 January 14, 2019 EOPS Regular Committee Meeting Agenda Packet- Page 17 of 27 Page 3 of 10 COLLECTION SYSTEM PROGRAM HIGHLIGHTS goWALNUT CREEK SEWER RENOVATIONS PHASE 12, DISTRICT PROJECT 8435 100% complete 0 45 new or rehab manholes Filed Notice of Completion 0 Coordinated with City and County Renovated 8,950 feet of sewers paving projects Completed Ygnacio Valley Road sewer replacement Ld r t 1i 2 January 14, 2019 EOPS Regular Committee Meeting Agenda Packet- Page 18 of 27 Page 4 of 10 LAFAYETTE SEWER RENOVATIONS PHASE 12, DISTRICT PROJECT 8446 Substantial completion • 34 new or rehab manholes Minor punch list items • Coordinated with City paving Renovated 8,700 feet of sewers projects fl *' .. All r ir a — rt%t - 1 1_ S h._M1 P..F j-�• 1".•aM 5 SOUTH ORINDA SEWER RENOVATIONS PHASE 6, DISTRICT PROJECT 8433 Substantial completion 52 new or rehab manholes Minor punch list items Coordinated with City and Renovated 9,000 feet of sewers County paving projects wy . AN70. y r � 61 IANr Mme# 5" 6 3 January 14, 2019 EOPS Regular Committee Meeting Agenda Packet- Page 19 of 27 Page 5 of 10 NORTH ORINDA SEWER RENOVATIONS PHASE 7, DISTRICT PROJECT 8445 Substantial completion 045 new or rehab manholes Minor punch list items 0Coordinated with City paving Renovated 8,500 feet of sewers projects OTHER PROJECTS AND ITEMS TO COME • Completed the 1St of a 3-Year Cured-In-Place Pipe Contract, renovated 2,600 feet of sewers Completed 30-percent Design for Pump Stations Upgrades, Phase 1 (Moraga and Orinda Crossroads) Items to come: Bidding projects from Collection System Sewer Renovation Phase 1, including Walnut Creek, Lafayette, Danville, and Orinda Request For Proposal for geotechnical support, construction inspectors, arborist services, and more 4 January 14, 2019 EOPS Regular Committee Meeting Agenda Packet- Page 20 of 27 Page 6 of 10 TREATMENT PLANT PROGRAM HIGHLIGHTS HEADWORKS SCREENINGS UPGRADE, DISTRICT PROJECT 732 7 x Substantially complete Resolved compactor issues Minor punch list items Systems fully operational ' 10 5 January 14, 2019 EOPS Regular Committee Meeting Agenda Packet- Page 21 of 27 Page 7 of 10 PIPING RENOVATIONS PROJECT PHASE 9, DISTRICT PROJECT 7330 • 60% complete New water system upgrades and backflow prevention • Replace earthquake valve at Solids Conditioning Building Scope includes piping, instrumentation and N A other mechanical systems in need of � replacement at the treatment plant r k SOLIDS HANDLING FACILITY IMPROVEMENTS PROJECT, DISTRICT PROJECT 7348 • Black&Veatch completed 30% design submittal New Wet Scrubbers Illustration • Issuing early side project to prepare Emergency Sludge �-. '6' Loading Facility for increased reliability Bid procurement contracts for major equipment � Major elements include solids blending tanks, dewatering and cake pumps, furnace modifications, new wet scrubbers, building seismic, ash handling, and - more 'A--1 su ' 12 6 January 14, 2019 EOPS Regular Committee Meeting Agenda Packet- Page 22 of 27 Page 8 of 10 OTHER PROJECTS AND ITEMS TO COME • New roof installed on the Solids Conditioning Building, construction of new chiller is ongoing • Fire Protection System, Phase 2 nearing completion • Starting construction of the Mechanical and Concrete Renovations Project, Plant Controls Systems I/O Replacement- Phase 1, and POB Seismic Upgrades and Server Room Relocation Project • Items to come: Bid the Emergency Sludge Loading Facility Improvements Design and bid the Influent Pump Electrical Improvements Continue Equipment Replacement Project ., Condition assessments under Steam and Aeration Blower Systems Renovation 13 GENERAL IMPROVEMENTS PROGRAM HIGHLIGHTS _ ' 14 7 January 14, 2019 EOPS Regular Committee Meeting Agenda Packet- Page 23 of 27 Page 9 of 10 OTHER PROJECTS AND ITEM TO COME Starting Server Room Relocation Project construction Ongoing Equipment and Vehicle Replacement Program IT Development—ERP replacement progress Asset Management—e-Builder Program management Item to come: ERP selection authorization • �� •.''•. m unis, ERP Cloud ��-� • a tyle srp solution RECYCLED WATER PROGRAM HIGHLIGHTS 16 8 January 14, 2019 EOPS Regular Committee Meeting Agenda Packet- Page 24 of 27 Page 10 of 10 FILTER PLANT AND CLEARWELL IMPROVEMENTS, DISTRICT PROJECT 7361 ReW Clearwell Repairs nearing completion (DP 7365) Condition assessments complete Pilot testing , Working on alternative analysis now4LF _l �A �r Cr a _ ± � 17 QUESTIONS? 18 9 January 14, 2019 EOPS Regular Committee Meeting Agenda Packet- Page 25 of 27