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Home My WebLink AboutBOARD MINUTES 12-06-18 ENTRAL SAN CENTRAL s COSTA SANITARY DISTRICT 5019 IMHOFF PLACE, MARTINEZ, ■ a MINUTES* BOARD OF DIRECTORS, JAMES A NEJEDLY President REGULAR BOARD MEETING DA t'!D R tVILL1AAIS Pre%rcent Pro Tent Board Room PAUL CAUSEY Thursday, December 6, 2018 MICHAEL R.MCGILL Y TA D J PILECKI 1:30 p.m. Open session — Board Room (Video recorded) 1:30 p.m. ROLL CALL A regular meeting of the Board of Directors was called to order by President Nejedly at 2:00 p.m. Secretary of the District Katie Young called roll: PRESENT: Members: Causey, McGill, Pilecki, Williams, Nejedly ABSENT. Members: None PLEDGE OF ALLEGIANCE The Board, staff and audience joined in the Pledge of Allegiance. OATH OF OFFICE 1. Administer oath of office to re-elected Board Members Michael R. McGill and David R. Williams BOARD ACTION: Board Members McGill and Williams took the oath of office, administered by the Secretary of the District. INTRODUCTIONS 2. New employees: • Daniel Napier, Maintenance Crew Member I in the operations Department, Collection System operations Division, effective November 5, 2018 These summary minutes are supplemented by a corresponding video recording available on the Di'strict's website at centralsan.org, Book 66— Page 207 CENTRAL CONTRA COSTA SANITARY DISTRICT December 6, 2018 Board Meeting Minutes—Book 66-Page 248 • Ramona Seguerre, Administrative Assistant in the Engineering Department, Capital Projects Division, effective November 5, 2018 ■ Adam Zaro, Staff Engineer in the Engineering Department, Capital Projects Division, effective November 7, 2018 • Gregory Arevalo, Control Systems Engineer in the Operations Division, Plant Operations Division, effective November 26, 2018 BOARD ACTION: Welcomed the new employees. PUBLIC COMMENT PERIOD No comments. REQUESTS TO CONSIDER MATTERS OUT OF ORDER None. CONSENT CALENDAR 3. Approve the following: a. November 15, 2018 Board meeting minutes 4. Approve expenditures dated December 6, 2018 5. Receive October 2018 Financial Statements and Investment Reports 6. Approve proposed Board Member conference attendance for 2019 7. Adopt Resolution No. 2018-042 authorizing execution of a real property agreement related to 1800 Lacassie Avenue in Walnut Creek and recording of the agreement 8. Adopt Resolution No. 2018--043 authorizing execution of a real property agreement related to 134 oil Blas Road in Danville and recording of the agreement 9. Adopt Resolution No. 2018-044 accepting a grant of easement (related to the Walnut Creek Sewer Renovations, Phase 12, District Project 8435) from Jeffrey S. Weil, owner of the property located at 63 Mission Lane in Walnut Creek; and adopt Resolution No. 2018--045 authorizing execution of a quitclaim deed to the specified property owner; and authorize staff to record documents with the Contra Costa County Recorder 10. Adopt Resolution No. 2018-046 (1) acce tin offers of dedication of sanita sewer accepting sanitary easements from developers as depicted on subdivision maps related to Jobs 5831 and 6591, located in Martinez; and (2) authorizing staff to record the resolution with _4+ the Contra Costa County Recorder CENTRAL CONTRA COSTA SANITARY DISTRICT December 6, 2018 Beard Meeting Minutes—Book 66-Page 209 11. Adopt Resolution No. 2018-047 (1) accepting an offer of dedication of a sanitary sewer easement as depicted on subdivision map 9204, (2) accepting a grant of irrevocable offer of dedication of a sanitary sewer easement, and (3) authorizing staff to record the resolution with the Contra costa County Recorder, as related to Job 6568, located in Danville 12. Adopt Resolution No. 2018-048 (1) accepting grants of irrevocable offers of dedication of sanitary sewer easements as related to Jobs 6654, 6572, 5582 and 6595, located in the cities of Walnut Creek, Alamo and San Ramon; and (2) authorizing staff to record the resolution with the contra Costa county Recorder 13. Authorize the General Manager to waive the volumetric fee for commercial recycled water truck fill customers up to a limit of 100,000 gallons per year, per customer for calendar years 2019 and 2020 14. Adopt new Board Policy No. BP 038 -- Climate Change, effective December 6, 2018 15. Approve the General Manager's request for a limited waiver to discuss, in general with staff, issues considered in Closed Session related to the negotiation process and the goals of Central San in the recently completed 2018 labor negotiations BOARD ACTION: Motion was made by Member McGill and seconded by Member Causey to adopt the consent Calendar as recommended. Motion passed by unanimous vote. OTHER BOARD ACTION ITEMS 16. Appoint Board President for a one-year term commencing January 1, 2019 BOARD ACTION: Motion was made by Member Nejedly and seconded by Member McGill to appoint President Pro Tem Williams to serve as President for a one-year term commencing January 1, 2019. Motion passed by the following vote: AYES: Members: Causey, McGill, Nejedly, Pilecki NOES: Members: None ABSTAIN: Members: Williams ABSENT: Members: None 17. Appoint Board President Pro Tem for a one-year term commencing January 1, 2019 BOARD ACTION: Motion was made by Member Williams and seconded by Member Pilecki to appoint Member McGill as President Pro Tem for a one-year term commencing January 1, 2019. Motion passed by unanimous vote. CENTRAL CONTRA COSTA SANITARY DISTRICT December 6, 2018 Board Meeting Minutes—Book 66-Page 210 18. Adopt Resolution Nos. 2018-049 to 2018-051 . . 018 051 regarding funding eligibility from th California State Water Resources g Y e Control Board Clean Water Stat Revolving Fund (SRF) for the Solids H Facility e Handling Fac�l�ty Improvements Project, District Project 7348 Planning and Development Services Division Manager Danea Gemmefl reviewed the presentation included with material. thea agenda ' g al. Member Pilecki affirmed that this was only an application an far the funding and that it did not commit the District to taking the !aan. Ms. Gemmell confirmed. BARD ACTION: Motion was made by Member Causey and seconded b Member McGill �ll to adopt proposed Re Y p p solution Nos. 20'i 8-049 to 20'18-051 as recommended. Motion passed b the following vote: AYES: Members: Ca use y, McGill, Pilecki, Williams NOES. Members: NeJedlY ABSENT: Members: None 19. Adopt proposed Resolution No. 2018-052 . 8 052 outl�nrng the employment benefits for unrepresented at-will positions the p tions and rescinding Resolution No. 2018-018 General Manager Roger S. Bailey reminded the Board that employee benefits at Central San are either codified under a Memorandum of Understanding with the bargaining units or with separate individual al contracts for the General Mana er and Secretary of the District, with the exceptiong of the four of wit!unrepresented classifications. He advised that this resolution will codify the wages and employee benefits for those four classifications in • • y including the transition to CalPERS Healthcare. BARD ACTION: Motion was mad . e by Member Pilecki and seconded b Member McGill to adopt Resolution Y p No. 2018-052 outlining the employment benefits for the arra reser • ' p ted at-will positions and rescinding 20'18-0'l8. Motion ass Resolution No. passed by unanimous vote. LEGISLATIVE MATTERS 20• Update on recently passed Senate Bill (SB) 212 producer responsibility legislation for unwanted medications and needles collection Communications and Intergovernmental ' 9' Relations Manager Emily Barnett provided the Board with a brief summa of SB summary 2 72 and stated that implementation will not likely occur until 2022. Member Pilecki ainformation to City of Concord Councilme asked that Ms. Barnett relaythe tuber Hoffineister who expressed interest in a recent Cit of Co the topic at City Concord presentation by Member Pilecki. CENTRAL CONTRA COSTA SANITARY DISTRICT December 6, 2018 Board Meeting Minutes--Book 66-Page 211 Member Williams asked what is the approximate cost of Central San's collection facilities for medications. Ms. Barnett responded for three years the cost was approximately$700,000. BOARD ACTION: Received the update. REPORTS AND ANNOUNCEMENTS 21. General Manager-- Reports a. Update on CoCo San Sustainable Farm and July 5, 2018 request for revised Annual Report Planning and Development Services Division Manager Danea Gemmell re vie wed the presentation included with the agenda material. Member Williams read a prepared statement regarding a letter from AgLantis President Carolyn Phinney that was included with the agenda materials. BOARD ACTION: Received the update. 22. General Mana er--Announcements a. Announcements — December 8, 2018 1} Central San Academy Now Accepting sign--ups — Spring 2019 Session begins March 19 Mr. Bailey made the following announcements at the meeting: 2) Annual Central San Employee Holiday Lunch — December 7, 2018; all staff and Board Members are invited 3) The recent passing of Jay Nightingale who had worked for Central San for over 22 years. BOARD ACTION: Received the announcements. 23. Counsel for the District No report. 24. Secretary of the District Ms. Young announced the following upcoming Board and Committee meetings: a. On Monday, December 10 there will be two meetings: CENTRAL CONTRA COSTA SANITARY DISTRICT December 6. 2018 Board Meeting Minutes—Book fib-Page 212 7} Special Board Meeting from 8:00 to 9:00 a.m. to tour the Steam System and Blower Building 2) Engineering & Operations Committee — 9:00 a.m. b. Administration Committee— Tuesday, December 1 I at 8:30 a.m. C. Finance Committee— Tuesday, December 18 at 2:00 p.m. She also announced that the Real Estate, Environmental & Planning Committee meeting scheduled for Wednesday, December 19 at 2:00 p.m. has been cancelled. BOARD ACTION: Received the announcements. 25. Board Members --- Committee Minutes a. November 14, 2018 -- Real Estate, Environmental & Planning Committee — Chair Causey and President Nejedly b. November 20, 2018 ---Administration Committee — Chair McGill and Member Williams C. November 20, 2018 — Finance Committee — President Nejedly and Member Pilecki BOARD ACTION: Received the Committee minutes. 25. Board Members -- Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. Member Causey • December 4, 2018 — Board Liaison attendance at Danville 2019 City Council Reorganization and awards reception Member McGill • December 3-7, 2018 — California Public Employers Labor Relations Association (CALPELRA) Annual Conference in Monterey • December 4, 2018 — Board Liaison attendance at Walnut Creek 2019 City Council Reorganization and reception Member McGill also provided a written report covering his announcements and other meetings. Member Piiecki - No report. Member Williams - Ivo report. CENTRAL CONTRA COSTA SANITARY DISTRICT December 5, 2018 Board Meeting Minutes—Book 66-Page 213 President Nejedly-- No report. BOARD ACTION: Received the reports and announcements. 27. Board Members - Reguests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. No requests. EMERGENCY SITUATIONS 28. Receive update on emergency declared on November 15, 2018 authorizing repairs p to a splice on the high voltage 12kV electrical feeder from Substation 82 to Substation 40; and terminate the emergency situation in accordance with Public Contract Code 22050(c)(3) Capital Projects Division Manager Edgar Lopez reviewed the presentation included with the agenda material. He advised the Board that the cost of the project as shown in the presentation materials was an estimate. Since distribution of the packet, the cost has lowered closer to $50,000. Member McGill inquired about staff's anticipation of other possible cable failures. Mr. Lopez stated that staff is preparing an item to bring to the Engineering & Operations Committee regarding condition assessments in the near future. BOARD ACTION: Motion was made by Member Williams and seconded by Member Causey to terminate the emergency situation in accordance with Public Contract Code 22050(c)(3). Motion passed by unanimous vote. REQUESTS FOR FUTURE AGENDA ITEMS None. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) District Counsel Kent Alm announced that a closed session would be held for Item 29. RECESS TO CLOSED SESSION President Nejedly spoke about the recent death of Central San employee Jay Nightingale who had worked for the District for 22 years. His remarks concluded with a standing ovation in honor of Mr. Nightingale. The meeting was recessed at 2:10 p.m. in memory of Mr. Nightingale, after which the Board reconvened in closed session in the Caucus Room. CENTRAL CONTRA COSTA SANITARY DISTRICT December G, 2018 Board Meeting!Minutes—Book fib-Page 214 Closed session --- Caucus Room (Not video recorded) CLOSED SESSION 29. Personnel matters pursuant to Government Code Section 54957(b)(1) — Performance Evaluations for following members of Executive Management Team: General Manager and Secretary of the District RECESS TO OPEN SESSION The Board recessed at 2:59 p.m. to reconvene in open session in the Board Room. REPORT OUT OF CLOSED SESSION Item 29. — Mr. Alm reported that no action was taken. ADJOURNMENT The meeting was adjourned at 3:00 p.m. G . J s A. Nejed ly resident of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Katie Yo n Secreta bf District Central Contra Costa Sanitary District GOUnty of Contra Costa, State of California