HomeMy WebLinkAbout15.a. (Handout) ERP Update Presentation 12-20-18 12/21/18
Item 15.a.
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(Handout)
ENTERPRISE RESOURCE PLANNING
SELECTION PROCESS
John Huie
- Information Technology Manager
Board Meeting
December 20, 2018
ENTERPRISE RESOURCE PLANNING (ERP)
SELECTION — WHAT HAS BEEN DONE
• Engaged Government Finance Officers
Association (GFOA) to assist with developing
Request for Proposal (RFP)
• Issued an RFP in June 2018
• Received five responses in August 2018
• Scored responses and selected finalists
• Arranged product and implementation team
demonstrations
CENTRALSAN
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PROPOSED SOLUTIONS
FALL INTO TWO CATEGORIES
• Traditional server based systems
• Cloud-based systems
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CENTRALSAN
WHAT IS THE CLOUD?
• Not a traditional hosted system
• Software as a Service (SaaS)
• Shared distributed computing platform
• Multi-tenant
• Examples
• Gmail and Yahoo Mail
• Office 365—E-mail, SharePoint, OneDrive, Skype, Word, Excel
• Novus Agenda
• TEEM Visitor Management and Conference Room Scheduling
• ERP Systems
CENTRALSAN
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PROS AND CONS
• Traditional System
• Hardware owned and maintained by
Central San
• Cloud System
• No hardware required
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PROS AND CONS
• Traditional System — Software installed and
maintained by staff
• Backups
• Upgrades
• General support
• More control
• Secured behind our firewall
• Data stored locally
• Cloud System
• No software to install
• Less control
• Secured by other methods
• Data held by vendor
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PROS AND CONS
• Traditional System
•Large number of government agencies
successfully using this technology.
• Cloud System
• Far fewer agencies have adopted SaaS
RFP systems
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PROS AND CONS
•Traditional System
• Somewhat older looking systems
• Slower to get updates and new features
• Modules not consistent
• Not truly integrated
•Cloud System — No hardware required
Lutureproof and feel
stment in new features and
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PROS AND CONS
• Traditional System
•Availability determined by local system
uptime
• Cloud System — No hardware required
•Availability determined by Internet
connectivity
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PROS AND CONS
• Traditional System
• Highly specialized systems
• Mostly small to mid-size companies
• Long term viability of company
• May have to migrate again in three to five years
• Cloud System — No hardware required
• Generalized systems
• Large companies that own their own infrastructure
• Clear product roadmap
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A FEW AGENCIES THAT USE
CLOUD ERP
• City of Orlando, FL
• City and County of Denver, CO
• City of Detroit, MI
• Chattanooga Electric Board, TN
• City of Philadelphia, PA
• City of Hollywood, FL
• Douglas County Schools, CO
• Placer County, CA
• Pierce County, WA
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NEXT STEPS
• Reference checks for vendors and
implementers
• Arrange site visits as appropriate
• Re-score proposals
• Negotiate final scope, cost and contract
terms
• Target kickoff in Q1 2019
• Implementation schedule for core products
estimated at 18 to 24 months
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QUESTIONS?
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