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Home My WebLink About00. BOARD AGENDA 12-20-18 ,dgACENTRAL SAN CENTRAL CONTRA COSTA SANITARY DISTRICT REGULAR BOARD MEETING BOARD OF DIRECTORS AGENDA JAMES A.NEJEDLY-President DAVID R.WILLIAIVS-President Pro Tem Thursday, December 20, 2018 PAUL HCAUSEY Board Room IVICHAELR.AICGILL 1:30 PM TAD J.PILECKI PHONE:(925) 228-9500 FAX(925)372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record.The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment.The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available.After the public has commented,the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following the meeting. December 20, 2018 Regular Board Meeting Agenda Packet- Page 1 of 168 Open Session - Board Room (Video recorded) 1:30 PM ROLL CALL PLEDGE OF ALLEGIANCE INTRODUCTIONS 1. New employees: • Ian Campbell, Utility Worker in the Operations Department, Plant Maintenance Division, effective December 3, 2018 • Joseph Hattrup, Construction Inspector in the Engineering Department, Planning and Development Services Division, effective December 3, 2018 • John Mitchell, Utility Worker in the Operations Department, Collection System Operations Division, effective December 3, 2018 Staff Recommendation: Welcome new employees. President Nejedly will present the District pin. PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER CONSENT CALENDAR 2. Approve the following: a. December 6, 2018 Regular Board meeting minutes b. December 10, 2018 Special Board meeting minutes C. December 13, 2018 Special Board meeting minutes 3. Adopt Resolution No. 2018-053 accepting grants of easement for sanitary sewer purposes as related to Job 6556 located in Lafayette; adopt Resolution No. 2018- 054 accepting a grant of easement for sanitary sewer purposes as related to Job 6589 located in Lafayette; and authorize staff to record documents with the Contra Costa County Recorder 4. Authorize the pre-selection of the following suppliers for the Solids Handling Facility Improvements, District Project 7348: (1)Andritz Separation Technologies, Inc. for the dewatering centrifuge system equipment in the base amount of $1,968,858; and (2) Schwing Bioset for the cake pumps equipment in the base amount of $1,973,350; and authorize the General Manager to execute contracts totaling $210,771 with Andritz Separation Technologies, I nc. ($60,771) and Schwing Bioset ($150,000)for specialty services related to future equipment installation for the Project 5. Authorize the pre-selection of EnviroCare I nternational, I nc. as the sole-source supplier for the wet scrubber air emission control equipment in the amount of $1,950,000 for the Solids Handling Facility Improvements, District Project 7348; and adopt Resolution No. 2018-055 making findings and authorizing the General Manager to execute a sole-source December 20, 2018 Regular Board Meeting Agenda Packet- Page 2 of 168 contract with EnviroCare International, Inc. in an amount not to exceed $250,000 for specialty services related to future equipment installation for the Project 6. Authorize the General Manager to execute a two-year extension, in the amount of $115,000 per year, to the existing agreement with Alliant Employee Benefits for employee benefits broker services effective January 15, 2019 through January 15, 2021 Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. PUBLIC HEARINGS 7. Conduct a public hearing to consider approval of the Cordell Drive Contractual Assessment District (CAD) No. 2017-1 in Danville, District Project 6679; adopt Resolution No. 2018-056 confirming compliance with California Constitution, Article XI I I D, Section 4 (Proposition 218); adopt Resolution No. 2018-057 approving the Engineer's Report and assessments, ordering improvement, and finding the project exempt from the California Environmental Quality Act (CEQA); and authorize the General Manager to execute an agreement with Cordell Drive CAD No. 2017-1 participants (5-minute staff presentation) Staff Recommendation (Motion Required): Conduct the public hearing and adopt the proposed resolutions. OTHER BOARD ACTION ITEMS 8. Adopt Resolution No. 2018-058 accepting the November 6, 2018 Consolidated Election Results (No presentation is planned; staff will be available to answer questions) Staff Recommendation (Motion Required): Adopt the proposed resolution. 9. Receive and approve 2019 Board Committee and other assignments - President-Elect Williams Staff Recommendation (Motion Required): Approve the Board Committee and other assignments for 2019. 10. Approve salary adjustment for General Manager Roger S. Bailey and the Fifth Amendment to the July 11, 2013 Employment Agreement, effective December 18, 2018 Staff Recommendation (Motion Required): Approve the salary adjustment for the General Manager and Fifth Amendment to his Employment Agreement effective December 18, 2018. 11. Approve salary adjustment for Secretary of the District Katherine Young and the Second Amendment to the February 11, 2018 Employment Agreement, effective December 18, 2018 Staff Recommendation (Motion Required): Approve the salary adjustment for the Secretary of the District and Second Amendment to her Employment Agreement effective December 18, 2018. December 20, 2018 Regular Board Meeting Agenda Packet- Page 3 of 168 12. Authorize the General Manager to (1) execute a professional services contract with Kenton L. Alm, Esq., for Counsel for the District services effective January 1, 2019 through December 31, 2020 with an option to extend the contract for two additional one-year terms; and (2) amend and extend the existing contract for legal services with Meyers Nave for three months through March 31, 2019 (No presentation is planned, staff will be available to answer questions) Staff Recommendation (Motion Required): Authorize (1) new professional services contract with Mr.Alm for Counsel for the District Services; and (2) amendment and extension of existing contract for legal services with Meyers Nave, as recommended. 13. Adopt Resolution No. 2018-059 commending Counsel for the District Kenton L. Alm on his retirement from Meyers Nave effective December 31, 2018 Staff Recommendation (Motion Required): Adopt the resolution. 14. Authorize the General Manager to execute (1) a professional engineering services agreement with HDR, I nc. (HDR) in an amount not to exceed $2,590,000 for condition assessment and predesign of the Steam and Aeration Blower Systems Renovations, District Project 7349; and (2) an as-needed agreement with Carollo Engineers, Inc. (Carollo) in an amount not to exceed $300,000 for peer review services (20-minute staff presentation) Staff Recommendation (Motion Required): Authorize agreements with HDR, Inc. and Carollo Engineers, Inc. as recommended. REPORTS AND ANNOUNCEMENTS 15. General Manager- Reports a. Update on Enterprise Resource Planning (ERP) system vendor selection process (10-minute staff presentation) Staff Recommendation: Receive the update. b. Provide clarification on Fiscal Year(FY) 2018-19 Board Goal for the General Manager regarding staffing analysis for the Engineering Department Staff Recommendation: Provide input to General Manager to clarify the specified FY 2018-19 Goal. 16. General Manager-Announcements a. Announcements - December 20, 2018 Staff Recommendation: Receive the announcements. 17. Counsel for the District 18. Secretary of the District 19. Board Members - Committee Minutes a. December 10, 2018 - Engineering & Operations Committee - Chair Causey and Member McGill December 20, 2018 Regular Board Meeting Agenda Packet- Page 4 of 168 b. December 11, 2018 -Administration Committee - Chair McGill and Member Williams Staff Recommendation: Receive the Committee minutes. 20. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Causey • December 12, 2018 -Attend DERWA diversion presentation to Community Meeting in San Ramon Member McGill • December 6, 2018 - Mayors' Conference hosted by the City of Walnut Creek Member Pilecki Member Williams President Nejedl�r Staff Recommendation: Receive the reports and announcements. 21. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. EMERGENCY SITUATIONS REQUESTS FOR FUTURE AGENDA ITEMS ADJOURNMENT a. Adjournment to be followed by a gathering in the foyer to commemorate Counsel for the District Kenton L.Alm, Esq. on his retirement from Meyers Nave December 20, 2018 Regular Board Meeting Agenda Packet- Page 5 of 168